SAURA N. MALAVE

Worked independently and in teams in various departments throughout my time at The Division of Jurors and at The County Clerk's Office.

All departments

• Effectively handled administrative and clerical day-to-day responsibilities inside the court system.
• Corrected data entry errors to prevent later issues such as duplication or data degradation.
• Responded to inquiries from other court office departments, legal offices and general public.
• Assisted management when needed.

Jury Duty Department

• Processed juror questionnaires, summoned, excused, and postponed jurors as needed.
• Performed tasks related to processing payments for jurors, contacted companies to verify employment and their jury duty policy.
• Performed juror selection process by interviewing candidates and moving candidates forward that met court requirements.

Records departments: Court, Archives and Miscellaneous

• Scanned paper documents into computer to their assigned identification numbers.
• Maintained, organized and updated court records electronically and manually.
• Followed confidentially regulations to maintain privacy.
• Contacted document requestors and obtained additional information required to process document requests.
• Conducted naturalization searches for customers using Ancestry.com and other related tools.
• Acted as supervisor when needed.
• Provided training, instruction and oversaw 15+ employees working remote during the pandemic.
• Provided technical skill in research and analysis for ongoing and special projects in the Archives department.

Law & Equity Department

• Accepted various documents concerning Civil Law and Equity cases and processed same for payment.
• Worked the front counter to address walk-in requests and aided customers with their legal filings.

E-file Department

• Inputted data such as file numbers, new or updated information or document information codes into NYSCEF (New York State Court Electronic Filing) system to support document and information retrieval.
• Examined, categorized and sorted incoming electronic filings.
• Adhered to company policies and government regulations regarding data oversight and confidentiality to promote overall information security.

Cashier Department

• Perform fiscal tasks associated with collecting filing court fees made in person and by mail.
• Operated cash register for cash, check and credit card transactions with excellent accuracy levels.

Personnel Department

• Initiated and maintained personnel and employee-related files and records.
• Cross-trained to cover other personnel staff duties to facilitate office management.
• Pre-screened resumes prior to sending to hiring managers for consideration.
• Aided in tracking time and attendance for 60+ employees from 4 court office locations using KRONOS and onboarded new hires using PeopleSoft.

Certification Department

• Received, reviewed and evaluated various documents for certifications.
• Communicated with internal and external individuals to acquire information concerning certifications.

Notary Department

• Checked documents and identified credentials for all parties.
• Administered oath to document signers to obtain affirmation of truth.
• Managed digital databases and physical file systems of notary publics.
• Implemented improvements to document filing requirements of Business Certificates.
• Authenticated notary signatures for notaries who are qualified in Bronx County and the signatures of public officials on documents.
• Reviewed Business Certificates and Religious Corporations for errors before processing for payment.
• Onboarding of new staff in the notary department.