Your Name
Summary
Enthusiastic to work for the Elections Services Assistants eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of all Tasks and projects given, and training . Motivated to learn, grow and excel in San Bernardino County. Always ready to bring administrative talents to help others with daily tasks or special assignments. Committed to quality organization and office management with solutions-oriented problem-solving capabilities. Handles stress well and quickly flexes with changing demands to consistently meet objectives.
Overview
8
8
years of professional experience
Work History
Election Services Assistant
San Bernardino Registrar Of Voters
City, STATE
12.2019 - Current
- Responding to ROV Mail Ballot Inquires Candidate Statements and Measure Documents.
- Proofing Spanish Translated Candidate Statements and Measure Documents.
- Creating Candidate Physical Folder containing Candidate Statements and accompanying documentation.
- Typesetting Candidate Statements and Measure Documents
Creating Electronic File for Candidate Statements and Measure Documents. - Formatting Candidate Statements Created on Electronic File – a template specially for publishing in the Voter Information Guide.
- Creating a Candidate Statements and Measure Documents Electronic File.
- Updating Workflow in the Database for Candidate Statements – printed reports.
- Creating and Printing Labels and sending out VRC Applications.
- Creating and Printing Storage Labels.
- (Using Dims Net, Intranet, Das net) – Manually Processing Mail Ballot Applications, Crossover Postcards, ME Gateway Applications, One-Time Ballot Applications, Crossover Applications, Secretary Of State Applications, Over the Phone Applications, (FPCA) Federal Postcard Application and Cancellation Applications.
- Sorting Mail Ballot Applications, Crossover Postcards, ME Gateway Applications, One-Time Ballot Applications, Crossover Applications, Secretary Of State Applications, Over the Phone Applications, (FPCA) Federal Postcard Application and Cancellation Applications.
- Scanning Mail Ballot Applications, Crossover Postcards, ME Gateway Applications, One-Time Ballot Applications, Crossover Applications, Secretary Of State Applications, Over the Phone Applications, (FPCA) Federal Postcard Application and Cancellation Applications (using Das Net).
- Attaching Mail Ballot Applications, Crossover Postcards, ME Gateway Applications, One-Time Ballot Applications, Crossover Applications, Secretary Of State Applications, Over the Phone Applications, (FPCA) Federal Postcard Application and Cancellation Applications.
- Quantity Control (QC) Mail Ballot Applications, Crossover Postcards, ME Gateway Applications, One-Time Ballot Applications, Crossover Applications, Secretary Of State Applications, Over the Phone Applications, (FPCA) Federal Postcard Application and Cancellation Applications.
- Stamping One-Ups After Proofreading.
- Creating Cardboard Boxes for Storage to Store all Applications after Logging into the Database.
- Applications, (FPCA) Federal Postcard Application and Cancellation Applications.
- Properly Logging Mail Ballot Applications, Crossover Postcards, ME Gateway Applications, One-Time Ballot Applications, Crossover Applications, Secretary Of State Applications, Over the Phone Applications, (FPCA) Federal Postcard Application and Cancellation Applications into the database.
- Wanding Crossover Postcards and Uploading Crossover Postcards.
- Wanding Crossover Postcards and Uploading Crossover Postcards.
- Printing and Creating Folders to save Postcards Reports.
- Sorting Bins making sure all Applications are sorted in the right Bins.
- Laminating Letters or Assigned Projects.
- Counting and Logging all Inventory (Specific Quantity.
- Filling Out Properly All Application sheets when Sorting (Color Coordinated Sheets).
- Final Proofing Measure Documents with comm.
- Sending Measure Documents to City/District for Approval
Self-Proofreading Measure Documents. - Reformatting Spanish and English Documents.
- Checking from the General Overview of Measure Documents-Checklist
Accepting Task for Candidate Statements. - Formatting Candidate Statements Created on EC- File After CS has been Saved.
- Managing Workflow Database for Candidate Statements.
- RE-Tasking Communications Department.
- Processing Returned Faxed Ballots.
- Issuing Crossover Mail Ballots Manually.
- Suspending and Reissuing Crossover Mail Ballots Manually.
- How to Properly fill out Specification for Invoice.
Using Outlook Print out all Megs and other Various Documents that have been emailed. - Logging into the Issue Tracker to print out all Mail Ballot Applications.
- Responding to ROV Mail Ballot Inquiries.
- Compiled company information and related material and distributed it to candidates.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Handled client correspondence and tracked records to foster office efficiency.
- Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
- Informed and supported business leaders through consistent communication and administrative support duties.
- Supported staff on special assignments and ad hoc projects.
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
- Managed multiple projects simultaneously using organizational and analytical skills.
- Demonstrated respect, friendliness and willingness to help wherever needed.
Mattel Warhouse Floor Lead
Mattel
City, STATE
08.2017 - 10.2019
- Encouraged good habits and modeled practical problem-solving for staff and clients.
- Coordinated daily work strategies, following oral and written instructions to properly move and ship products.
- Used hand-held scanners and physical logs to accurately track item movements.
- Monitored performance and safety practices of 45-person warehouse staff.
- Quickly answered all job-related inquiries from supervisor and delivered updates on anticipated task completion times.
- Maintained excellent performance standards while working in hot warehouse environment.
- Trained employees on equipment operation and safety protocols.
- Listened closely during team meetings to gain complete understanding of duties required for each shift, completing priority tasks first.
- Collaborated with management to implement new initiatives and policies and achieve benchmarks for production, quality and safety.
- Alternated goods in inventory by observing first-in/first-out approach to keep shelves organized and properly stocked.
Chiropractic Office Assistant
Sierra Chiropractic
City, STATE
01.2016 - 07.2017
- Documented patient medical information, case histories and insurance details to facilitate smooth appointments and payment processing.
- Received, recorded and addressed incoming and outgoing communication via telephone and email.
- Coordinated front office duties, including customer service, patient scheduling and billing.
- Organized patient files and streamlined operations to improve efficiency.
- Frequently double-checked patient histories and current information while scheduling follow-ups and other appointments.
- Improved timely payment of bills by developing flexible payment plans for patients.
- Managed financial documentations such as expense reports and invoices.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Facilitated organized record retrieval and access by maintaining filing system for both in-house and discharged residents.
- Carried out front office duties utilizing data entry skills in framework of medical database.
- Completed skilled administrative work to support all office staff and operational requirements.
Education
Associate of Science - Busiess Technology Administrative Assistant
Chaffey College
Rancho Cucamonga, CASkills
- Personal uprightness
- Bilingual can read and write English and Spanish (Fluent)
- Common goals and objectives
- Clear tasks and responsibilities
- Devotion to Excellence
- 1 year of all Microsoft word, excel, spreadsheet and database
- A clear Imparting process
- Readiness to be open and hones
- Project coordination
- Effective communication
- Early childhood education
- Typical and atypical child development
- Developmental assessments
- Child social development
- Educational programming planning
- Microsoft Office Suite
- File management
- Spreadsheet management
- Office management
- Clerical knowledge
- Transporting files
- Faxing paperwork
- Team Leadership
- Decision Making
- Relationship Building
- Employee Training
- Editing and Proofreading
- Records Management Software
- Attention to Detail
- Office Supply Management
- Calendar Management
- Record Sorting and Filing
- Flexible and Adaptable
- Microsoft Office
- Verbal and Written Communication
- Creative Thinking
- Data Recording
- Data Entry and 10-Key
- Data Entry
- Reliable and Punctual
- Data Gathering
- Self-Motivated
- Service-Oriented
- Team Collaboration
- Prioritization and Time Management
- Materials Organization
- Problem Solving
- Information Processing
- Event and Activity Planning
- Government Forms
- Meeting Transcription
- Staff Training
- Staff Supervision
- Business Documentation
- Meeting Coordination
- Document Typing and Formatting
Languages
Spanish
Native or Bilingual
Timeline
Election Services Assistant
San Bernardino Registrar Of Voters
12.2019 - Current
Mattel Warhouse Floor Lead
Mattel
08.2017 - 10.2019
Chiropractic Office Assistant
Sierra Chiropractic
01.2016 - 07.2017
Associate of Science - Busiess Technology Administrative Assistant
Chaffey College