Naomi Anderson
Pittsburgh,PA
Summary
Organized, motivated, and highly adaptable professional offering expertise in legal, business management, real estate and administrative responsibilities. As a collaborative problem solver, continually maintain focus as a self-starter with exceptional leadership and supervisory skills.
Overview
20
20
years of professional experience
Work History
Paralegal
Brenlove & Fuller, LLC
04.2024 - Current
- Specialize in litigation, business, bankruptcy, real estate
- Research and analyze law sources for active matters
- Conduct investigation on leads, referrals and opposing parties
- Update and maintain internal database: Smokeball
- Responsible for drafting, reviewing, editing, proofreading legal documents
- Analyze data, reports and responses of opposing counsel
- Coordinate requests between parties involved in litigation
- Prepare, attend and document depositions
- Prepare exhibits, discovery, trial binders for court
- Provide executive administrative support to attorneys as needed
- Provide follow-up to pending and active matters; Collaborate with the attorney to develop strategies for each matter
- Draft business formation documents; file with the Department of State
- File and serve pleadings, motions, correspondence to opposing parties, appropriate courts and managing deadlines
- Stay updated on relevant laws, regulations and civil procedure
- Manage and monitor matter caseload
- Assist with gathering information to respond to demand letters, lawsuits and discovery requests
- Maintain contact with clients, opposing counsel and other contacts affiliated with each matter
- Assist with maintenance and verification of spending and reporting for each matter
- Transcribe interviews between attorneys and clients
- Serve as liaison between attorneys and clients to ensure positive, productive communications at all points
- Filing with State and Federal courts via CM/ECF
Real Estate Agent
eXp Realty LLC
07.2016 - 03.2024
- Maintained confidentiality of all documents
- Identified and communicated areas of improvement to the Transaction Payment Processor Tier 2 to aid the overall agent experience
- Excellent negotiation and communication skills
- Proficient in using real estate industry software and databases
- Experienced in developing and executing effective marketing campaigns
- Developed and maintained strong relationships with clients and colleagues
- Educate buyers and sellers on all aspects of the housing market and property sales process
- Gained strong foundation in sales and customer relations in a fast-paced environment
- Help clients make informed decisions about buying, selling, and renting real estate
- Maintain productive communication with buyers, sellers, colleagues, attorneys, and mortgage officers throughout the home buying process
- Analyzed market trends to determine and set competitive sales prices and lease rates
- Found and recommended suitable locations based on close review of each client's business needs
- Guided all stages of residential real estate transactions
Lead Integrations Reconciliation Analyst
Realty LLC
01.2023 - 01.2024
Transaction Support Analyst
Realty LLC
04.2022 - 01.2023
Transaction Settlement Analyst
Realty LLC
08.2021 - 04.2022
- Conducted daily reconciliations of data between various systems and identified and resolved discrepancies
- Collaborated with crossfunctional teams to ensure accurate and timely integration of data between systems
- Developed and maintained reconciliation processes and procedures to improve efficiency and accuracy
- Analyzed and interpreted data to identify trends and provide insights for process improvement
- Assisted in the implementation of new systems and integrations, ensuring smooth data transition and reconciliation
- Conducted regular audits to ensure data integrity and compliance with company policies and procedures
- Created and maintained documentation for reconciliation processes and procedures
- Communicated with leadership to provide updates on and address any concerns
- Collaborated with crossfunctional teams to identify and troubleshoot integration issues and provide solutions
- Created and maintained documentation of integration processes and procedures for future reference
- Analyzed and reported on reconciliation results, identifying trends and making recommendations for improvements
- Trained new team members on reconciliation processes and provided ongoing support and guidance
- Participated in regular meetings with internal departments to communicate reconciliation results and address any concerns or questions
- Maintained a high level of accuracy and attention to detail while meeting strict deadlines for daily, weekly, and monthly reconciliations
- Created a go to Reconciliation Information Guide to assist in training current and onboarding staff
- Developed a ticket system tracker to assist with issues that the subdepartment leads and seniors can correct
- Created a roster schedule in order for audits & transaction reports to be pulled on a weekly and monthly basis
- Pulled multiple types of reports for team leads, bookkeeping firms and internal requests from leadership on a daily basis
- Maintained accurate and organized transaction records and documentation
- Conducted thorough research and analysis to identify discrepancies or potential issues in transactions
- Participated in team meetings and provided updates on transaction progress and any issues or concerns
- Implemented the auditing of team agreements
- Created a monthly schedule to keep a smooth workflow and have reports sent out efficiently
- Worked within a cloud-based real estate transaction management platform
- Organized transaction documents and checked for accuracy between all systems
- Reviewed transaction data, prepared Commission Disbursement Authorizations and settlement of files
- Reviewed transaction documents and incoming settlement statements to ensure documents matched prior to settlement
- Worked with agents and settlement companies to identify and resolve errors on files
Legal Assistant
Brenlove & Fuller, LLC
07.2021 - 08.2021
- Organized and maintained case files and legal documents
- Wrote and drafted correspondence, reports and documents
- Tracked hours and bills to clients
- Managing Shareholders and Attorneys schedules
- Greeted and interviewed clients
- Managed client database and extracted reports as requested
- Compose and revise legal documents for attorneys
- Managed confidential records and documents pertaining to real estate, COGM interests, estate and trust administration
- Performed research as required
- Maintained client relations with sensitivity and confidentiality
- Transcribed attorney's dictation from recordings and drafted correspondence
Chief Administrator Officer
K&J's Complete Woman
07.2018 - 02.2021
- Oversaw all administrative and operational functions of the company
- Functioned as compliance officer
- Completed related AR & AP accounting functions in collaboration with the insurance companies & clients
- Maintained vendor accounts including timely payments, positive relationships, and competitive pricing initiatives
- Coordinated inter-departmental activities and delegating responsibilities
- Provided input in business and strategic planning
- Collaborated with colleagues to implement policies and develop improvements
- Maintained the organizations CRM and scheduling of clients
- Ensured the organizations compliance was applicable with health, safety licensing and certification requirements
- Managed and supervised a team of department heads and staff members
- Created and managed budgets, ensuring efficient use of company resources
- Negotiated contracts and agreements with vendors and suppliers
- Collaborated with other senior executives to develop and execute business strategies
- Represented the company at industry conferences and events
- Maintained strong relationships with clients and acted as the primary point of contact for any issues or concerns
Billing Administrator
Apria Health Care
11.2012 - 02.2016
Administrative Assistant
Pediatric Alliance P.C
06.2007 - 09.2009
Northeast Appraisal Coordinator
Nationwide Appraisal & Title Services
01.2005 - 06.2007
Education
Bachelor of Arts - Jurisprudence: Legal Studies
California University of Pennsylvania
California, PA06-2022
Bachelor of Science - Accounting & Business Management
Clarion University of Pennsylvania
Clarion, PA12-2016
Real Estate Licensure -
Clarion University of Pennsylvania
Clarion, PA05-2016
Certificate - Medical Coding & Billing
Pittsburgh Technical Institute
Oakdale10-2012
Skills
Microsoft Office Suite
Google Workplace
Administrative Support
Client Relations/Retention
Auditing
Research & Investigative Skills
Time Management
Edit & Proofreading Documents
File & Record Management
Problem Solving
Leadership & Supervisory Skills
Motivated Self Starter
Collaborative
A/R & A/P Accounting
Analytical Thinking
Maintaining Confidentiality
Real Estate Practices
Communication
Conflict Resolution
Report Analysis & Development
Human Resource Operations
Adaptable
Attention to Detail
Contract Interpretation
Multitasking
Training & Development
Vendor Management
Critical Thinking
HubSpot
Oracle
SkySlope
MLS Platforms
CRM Platforms
Digital Transaction Platforms
QuickBooks
Smokeball
Legal Research Platforms (Decisis, Westlaw, Lexis Nexis, Paxton, etc)
Timeline
Paralegal
Brenlove & Fuller, LLC
04.2024 - Current
Lead Integrations Reconciliation Analyst
Realty LLC
01.2023 - 01.2024
Transaction Support Analyst
Realty LLC
04.2022 - 01.2023
Transaction Settlement Analyst
Realty LLC
08.2021 - 04.2022
Legal Assistant
Brenlove & Fuller, LLC
07.2021 - 08.2021
Chief Administrator Officer
K&J's Complete Woman
07.2018 - 02.2021
Real Estate Agent
eXp Realty LLC
07.2016 - 03.2024
Billing Administrator
Apria Health Care
11.2012 - 02.2016
Administrative Assistant
Pediatric Alliance P.C
06.2007 - 09.2009
Northeast Appraisal Coordinator
Nationwide Appraisal & Title Services
01.2005 - 06.2007
Bachelor of Arts - Jurisprudence: Legal Studies
California University of Pennsylvania
Bachelor of Science - Accounting & Business Management
Clarion University of Pennsylvania
Real Estate Licensure -
Clarion University of Pennsylvania
Certificate - Medical Coding & Billing
Pittsburgh Technical Institute
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