Mohammad Rafi Rahmanzai

• Provide all staff with office work tools.
• Assist the Operations Manager in preparation of delivery plan for distribution of items to different offices or other recipients.
• Track supplies consumption
• Keep stock up to date and neat.
• Keep track of non-official movement, vehicles’ log books, generators’ log books and fuel consumption status of Afghanistan Country Office, Regional Offices, tracking STTA visit and there stay in Guest House.
• Request/procure supplies when needed.
• Participate and contribute to procurement committee, assist Ops procurement team when needed.
• Supervise support staff and maintenance staff in Guest house and in office, make sure Guest house is ready for stay all the time. TV, Power, water and supplies are always ready and functional.
• Review phone carrier invoices against purchase order, process the invoice for payment.
• Assist Facilities Specialist with physical audit of stock and assets in office/guest house.
• Assist the team in event management, travel bookings and reconcile the expenses with finance.
• Maintain and update Generators’ and cars’ logbooks on daily basis.
• Perform other tasks assigned by supervisor.

• Assist the Operations manager in leading on operational side of managing field operations staff. He will provide administrative support to the field operations unit.
• Ensure that Operations are managed, and staff act in full compliance with local laws, and comply with UN policies and standard operating procedures or manuals.
• Coordinate activities with the provincial team and with Kabul finance, and operations staff to meet objectives.
• Assist the Operations Manager by ensuring that field offices' activities and reports are delivered according to AWI requirements, within the agreed timeline.
• Monitor and evaluate AWI procurement related contracts of all involved parties’ time to time and in case of any problems or challenges shall inform the Operations Manager.
• Collaborate with team to arrange all logistics for activities as described in activity profiles, including per diem and transport to participants during activities in the field, office supplies lunch, meeting hall, etc. including proper documentation.
• Work on Identified problems in field operations processes and ensure that they are resolved in a time-efficient manner with the coordination of Operations Manager.
• Work closely with Operations Manager to ensure enhanced regional staff challenges and activities, and shall resolve all problem on due timeline.
• Work as a key member of the operations team, supporting major events and activities.
• Observe all field level requisitions and payment documents for payment to vendors.
• Provide administrative support for staff of the department and assist the Operations Manager with the day to day operations, organizing and maintaining files and records.
• Review, revises or recommends changes in operating policies and procedures to streamline office operations and improve efficiency under the Operations Manager direct supervision.
• Help in organizing events requested by management, ensuring that the meeting spaces are properly requisitioned ahead of schedule.
• Keep regular contact with UNICEF counterparts and government organizations and work collaboratively with other departments to help solve all challenges and problems.
• Resolve administrative problems, manage staff appointments, oversee the other departments works and report the facing challenges to the Operations Manager.
• Any other official tasks assigned by UNICEF management/Operations Manager.

• Monitor, track and expedite AJO Procurement activities to include release of RFPs, submittal of proposals/Bids, scheduling of evaluation committees, and other processes from RFP/RFQ to close out.
• Perform routine maintenance of procurements documents and files –electronic and hard copy; ensure all relevant Procurements documentation is uploaded into the Checci TAMIS on line system;
• Prepare and proof RFQ/RFP packages to ensure conformity with applicable procedures for review.
• Monitor, participate in, and/or witness evaluation panels for significant procurement actions.
• Manage the competition, evaluation and award process for the purchase of goods and services.
• Draft for review, comment, and edit negotiation memorandums to ensure that all Checci and AJO specified topics are fully and competently addressed.
• Prepare purchase orders for required goods or services.
• Draft for review, comment, and edit award packages to ensure they are complete and in accordance with applicable procedures.
• Ensure invoices are received from vendors in a timely manner and that disbursement for procurement actions are made promptly.
• Advise project staff with Procurement management in accordance with Checci and AJO procurement policies, and contractual requirements.
• Responsible for the monitoring and tracking of all Procurements’ documents in project office.
• Provide regular updates on status of implementation of Procurements.
• Monitor each individual Purchase orders and Blanket Purchase Agreements to ensure costs are allowable and allocable, and seek approvals from authorized signatories.
• Report consistent and accurate financial data on Procurement activities.
• Manage the overall integrity in the administration of Purchase Order and Blanket Purchase award processes
• Ensures all procurements comply with USAID regulations, corporate policy, and good commercial practice
• Willingness to travel to Afghanistan Justice Organization Regional Offices to oversee evaluation committees for Procurements and procedures.
• Perform other duties as requested by the Subcontract & Procurement Manager

Receives authorized on-line requisitions for stores’ supplies from Chiefs of Section and Heads of Units;

· Assists in verifying the requisitions in accordance with sections’/units’ monthly requirements.

· Assists in monitoring stock of supplies in the stores; assists in conducting regular stock taking of expendable items in the warehouse.

· Performs cycle count of inventory, equipment, and fixed assets listed in the unit stock and ensures that RRS system is up to date.

· Prepares scheduling of material and equipment deliveries to field offices and coordinates return of equipment from field offices to the warehouse.

· Assists Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by CW Unit.

· Assists in conducting periodic inventory of serialized and non-serialized property managed by warehouse and updates records in the system by processing transfer orders (TO) for purpose of transparency and accountability.

· Assists in preparing write-off requests for property, which is lost, obsolete or damaged. - Assists in raising request for write-off in the system.

· Identifies issues and implements solutions as instructed by the supervisor. - Generates relevant status reports.

· Maintains and monitors relevant databases (stock levels of various supply items). - Organizes, and maintains unit files and Section’s manuals.

· Performs other duties as required.

Support senior management with daily clerical tasks

· Plan meetings and take detailed minutes

· Answer phone calls provide information to callers or connect callers to appropriate people

· Schedule appointments and update calendar

· Make travel arrangements and reservations for senior managers and officers

· Compose and type regular correspondence, like invitations and informative material

· Develop and maintain a filing system

· Create spreadsheets and presentations

· Provide support with some statistical data entry and reports related to the program

· Greet and provide general support to visitors

· Oversee the management of office supplies and stationery and ensure replenishment

· Develop, implement and improve office policies and procedures

· Ensure that administrative office procedures and established standards are adhered to and maintained in all aspects of work