Lily Poulivaati
Elk Grove,CA
Summary
SUMMARY OF QUALIFICATION Extremely motivated and results-driven; financial professional for over twenty years with exceptional analytical skills, detailed oriented and extensive background in following broad-based competencies in accounting: Franchise Taxes State Sales Taxes Cash Management Accounts Receivable Collections Accounts Payable Payroll Payroll Federal & State Taxes General Ledger Managed Portfolios Budgets vs. Actual Bank Statements Reconciliations Project Analysis Deliverables Accounts Reconciliations Inventory Allocations Financial Statement Analysis/Preparations
Overview
20
20
years of professional experience
Work History
Senior Bookkeeper
Alliance for Safety and Justice
Oakland, CA
11.2019 - Current
- Excellent financial, managerial, and cost accounting and analysis qualifications, with a history in cross-functional areas to increase revenue and decrease expenses
- Financial reporting SOX compliance (Sarbanes Oxley) ISO compliance (International Organization Standardization)
- Proficient in IBM-PC and Macintosh desktop systems
- Achievements:
- Created AP tracking with 350 contracts and the AP invoices
- Completed tracking deliverables for 500 projects & 60 grants
- Streamlined operations to provide timely financial and operational reporting
- Created dashboards for the executive team
- Collected and Received $2.2 million in 8 weeks
- Establishing and maintaining strong networking relationships with internal departments and external organizations
- Designed procedures within GAAP guidelines
- Set up accounting procedures according to SOX compliance and ISO process.
- Process 350 invoices monthly, with full responsibility for auditing and overseeing appropriate checks and balances for all transactions for the
- Accounts Payable Department
- Work closing with our fiscal sponsor regarding any AP issues.
- Provide the correct documentation or correct any GL coding and revenue ID coding, as well as the monthly close of AP, including all the expenses and invoices, into NetSuite.
- Reconciling the AP Invoice tracking to NetSuite AP paid invoices.
- Assisting the Finance Director with any AP corrections and processing weekly
- Revenues ID tracker reports
- Recording and tracking accounts are busing funder directives and audit requirements.
- Processing Payroll through Paylocity 105 employees.
Assistant Controller
Provence Financial & Insurance Service
Elk Grove, CA
08.2018 - 03.2019
- Managed five offices in 2 states (Nevada and CA) and provided financial information to management by researching and analyzing accounting data, preparing reports, and processing the Payroll of 80 employees.
- Recommends financial actions by analyzing accounting options; summarizes current financial status by collecting information; prepares balance sheet, profit and loss statement, and other reports; substantiates financial transactions by auditing documents; maintains accounting controls by preparing and recommending policies and procedures; guides accounting clerical staff by coordinating activities and answering questions, Reconciles financial discrepancies by collecting and analyzing account information, Secures financial information by completing database backups
- I worked with each state on accounting compliance, Payroll, and sales taxes.
Bookkeeper/Secretary
Hoslett Law Firm
Stockton, CA
09.2016 - 07.2018
- Responsible for all the accounting duties for 15 Reclamation Districts for the Delta Levees in San Joaquin County and Contra Costa County.
- Managed accounts payable, processed billings, made bank deposits and accounts receivable, reconciled bank statements, county budgets, and auditor's reports, and prepared and analyzed the monthly financial reports
- Twice a year, prepare assessments, mail them to the landowners, track for any delinquents, and send past-due notices.
- Set up budgets for each district in QuickBooks.
- We tracked Special Projects for the Levees with the engineers for all the payments and subvention refunds.
- Monitor all the grants the State of California Department of Water received, Answer the phone, and set up appointments for the attorneys.
Project Coordinator
California Institute for Behavioral Health Solutions
Sacramento, CA
07.2013 - 07.2015
- Responsible for over 500 Fee for Service, 60 grants, and Deliverable Contracts; oversaw $15 million in project revenues
- Reviewed and approved all submitted invoice requests
- Ensured all the contracted projects were billed according to the contract specifications
- Provided oversight of project status, project cost review and analysis, and the prepared dashboard for EMT reporting that significantly improved profitability and productivity of overall operations
- I calculated a project estimate for the program director to complete
- Monitoring and reporting the progress of each project's revenues and expenses.
Accountant
California Institute for Behavioral Health Solutions, CIBHS
Sacramento, CA
05.2012 - 06.2013
- Managed the accounts payable process; duties included coordinating the invoice approval process, balancing and processing the weekly check run, conducting month-end A/ P ledger review to the Balance Sheet, and reconciling variances.
- Researched vendor disputes and resolved them accordingly
- Reconciled accounts payable and receivable, as well as Visa-Wells Fargo and
- American Express credit cards
- Processed accounts receivable payments and weekly cash deposits
- Created financial reports on account status and audit methods/updated account procedures to improve efficiency; managed collection activities, negotiated past-due accounts, and tracked cash receipts.
Education
Bachelor of Science - Business Administration/Accounting
University of Phoenix
Portland, OregonSkills
- Computer Skills:
- Computer proficiency, MS Word, Excel, Google Sheets, Google Docs, Pivot Table, VLOOKUP, dashboards, Access, Adobe
- Acrobat, salesforce, Egnyte and Zendesk
- Accounting Software: Intacct, QuickBooks, NetSuite, Oracle, Peachtree, PeopleSoft, Project Management, SAP (Crystals Reports)
- Concur, Yardi, Payroll-ADP, Paychex, Gusto, BambooHR & Paylocity
- Demonstrates ability to work independently proactively, produce and lead exceptional performance within a team environment, and
- Creatively resolve problems and capitalize on opportunities
- Skilled in producing and presenting financial analysis and preparing month-end/year-end closing, general ledger reconciliation, journal
- Entries, calculating franchise sales taxes, and 1099
Timeline
Senior Bookkeeper
Alliance for Safety and Justice
11.2019 - Current
Assistant Controller
Provence Financial & Insurance Service
08.2018 - 03.2019
Bookkeeper/Secretary
Hoslett Law Firm
09.2016 - 07.2018
Project Coordinator
California Institute for Behavioral Health Solutions
07.2013 - 07.2015
Accountant
California Institute for Behavioral Health Solutions, CIBHS
05.2012 - 06.2013
Bachelor of Science - Business Administration/Accounting
University of Phoenix
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