CHRISTINA SANCHEZ

Executive Assistant

Edward & Sons Trading co., inc.

10.2003 - Current

Provide administrative and business support to the VP of Sales & Marketing and sales team of Edward & Sons Trading Co., Inc
Design and create sales presentations for various distributors and retailers
Approve donation requests for events and Non-Profit organizations
Works closely with brokers and sales reps; proficient in business-to-business and business-to-retail marketing strategies and communication.
Maintain price increases – submit on various online systems/brokers/distributors, update forms, confirm deadlines
Submit monthly promotions and marketing collateral to various online portals, brokers and distributors
Maintain various online image portals for over 100+ products
Enter sample requests and orders for customers, brokers and distributors
Invoice and post payment for consumer and wholesale orders
Coordinate trade shows from start to finish – booth contracts, payments, booth furniture, show orders/samples, COI, lead retrievals, show follow-up, etc.
Manage the VP's calendar for meetings, trade shows, travel, etc.
Book hotel reservations for travel, and submit subsequent expense reports.
Trademark Coordinator – Responsible for all aspects of trademarks (submitting, maintaining, managing).
Reporting and distribution of multiple company reports, including, but not limited to, weekly out of stocks, product inventory, sales, and pricing in ERP software.
Monitored incoming emails and responded accordingly in a timely manner.
Assisted in developing policies and procedures pertaining to office administration matters.
Researched and prepared information for presentations to high-level executives.
Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Prepared invoices and drafted memos for executives.
Monitored inventory levels of office supplies and placed orders when necessary.
Greeted visitors warmly upon arrival at the office premises.
Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
Followed proper accounting and bookkeeping procedures to support audits.
Managed all aspects of catering needs for special events hosted by the organization.
Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Prepared reports, presentations, agendas, and other documents as needed by the executive staff.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
General office duties include ordering and inventorying office supplies, and maintaining professional and prompt communication with vendors and contractors.
New employee setup - set up the office and office equipment for new employees when needed.eeded.
Knowledge of Organic Certification, Kosher Certification and Organic Audits

Summary

Overview

Work History

Executive Assistant

Customer service supervisor

Education

High School Diploma -

Photoshop i - general education

Skills

Websites

Volunteer Experience

Timeline

Executive Assistant

Customer service supervisor

High School Diploma -

Photoshop i - general education

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