Issa Fakhoury

Solicits bids by performing analyst duties, developing packages for construction, procurement and professional services in accordance with District and FTA policies and procedures, writing project scopes, technical specifications and project schedules, coordinating contract execution and timelines with managers, and conducting pre-proposal and pre-bid meetings to answer questions from bidders and proposers; procures materials/supplies as needed.

Provides project management and contract administration by coordinating multiple projects in various stages, facilitating award of contracts, ensuring vendor compliance with contract insurance, verifying contractor's licenses, resolving back wage issues, evaluating and approving prevailing wages and certified payroll documents, coordinating with District staff to determine DBE goals for the project and preparing a project agenda, evaluating pre-qualification packages, participating in contract negotiations, verifying funding and tracking payments, and preparing and submitting completion notices for official records.

Prepares documents and correspondence by creating various forms, formal notices and supporting documentation, coordinating mail out of solicitation packages, preparing and sending document requests to prospects, preparing and updating bid documents, and developing status reports for senior staff, RT departments and public agencies.

Evaluates bids by performing analyst duties, coordinating receipt of bids and proposals, determining low bidders ensuring technical compliance, maintain project spreadsheets, reviewing procurement history data, preparing summaries for recommending awards, coordinating and scheduling contract negotiations and meetings, and conducting consultant selection process.

Completes program, policy and procedure analysis by preparing cost analyses, complying with public contract code and District procurement ordinances, updating databases, explaining federal, state, local, and District programs, policies and procedures to staff and outside agencies, researching funding opportunities for projects and determining appropriate avenues, determining prevailing wage requirements, and verifying the information on the certified payroll is complying with federal and state wages.

Performs information tracking and reporting by conducting contract administration, developing and maintaining project management spreadsheets, creating, updating, and maintaining purchase orders, vendor data, and related databases, preparing reports, reviewing and ensuring compliance guidelines for funding, copying, filing, and archiving, tracking and coordinating document retrievals with departments, and assessing and monitoring project DBE requirement activities and compliance, participates in public outreach events, as needed, to enhance participation of Small Business/DBE suppliers.

• Plan, develop and manage all procurement and contractual aspects from planning stage to contract close out stage.

• Develop solicitation process and evaluate offers and preparing responses based on requirements.

• Create contracts and issue purchase orders to selected vendors.

• Verify delivery date, warehouse delivery status and timeline, manage time sensitive request.

• Provide logistics support to other departments and schedule site visits.

• Facilitate the resolution of contract issues by providing guidance to customers.

• Extract adequate preparation of procurement related reports.

• Create vendors list for emergency and ensure the list is up to date.

Responsible for handling large scale purchase requests including verifying delivered products/services.

• Manage the implementation of procurement procedures to IMC standards.

• Present offers analysis including pricing, delivery date, and quality to the tender committees.

• Request and negotiate products and services quotes from domestic marketplace vendors.

• Providing support to requesting units and guidance at all stages of the procurement cycle.

• Develop Invitations to Bid (ITB's), Request for Quotations (RFQ) and Request for Proposals (RFP's) and evaluate vendors proposals.

• Create purchase orders and award documents for authorized official approval.

• Create contracts and contract amendments and monitor long term agreements.

• Establish and maintains tracking sheets for ongoing contracts and future projects.

• Participate in negotiations with senior management.

• Prepare and present technical information on products or services to customers.

• Confer with engineers to assess equipment needs and determine requirements.

• Arranges and participates in conferences to facilitate material inspection and economical procurement of parts and any related products.

• Secure and renew orders and arrange delivery

• Collaborate and provide support to sales teams and costumers.

• Attend meetings and facilitate solutions to technical problems in a timely manner.

• Help in researching and developing new products

• Create and monitor project activities status.