Summary
Overview
Work History
Education
Skills
Professional Highlights
Timeline
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Robbin Barina

Manchester,NJ

Summary

Dedicated and results-driven professional with a decade of experience in the government sector. Versatile Administrative Specialist with a proven track record at the NJ Judiciary, adept in data analysis and process optimization. A highly motivated leader skilled at relationship building and critical thinking. Excellent communicator with a commitment to providing exceptional customer service. Seeking to leverage leadership and project management skills to become a Court Service Supervisor 1 at the NJ Judiciary.

Overview

11
11
years of professional experience

Work History

Administrative Specialist 2

NJ Judiciary
05.2023 - Current
  • Advise management on personnel issues; participate in team development activities
  • Recommend improvements in operating procedures, programs, standards, work processes and/or administrative practices
  • Schedule meetings, appointments, and other activities necessary for accomplishing job assignments
  • Tabulate statistical reports to analyze supervision cases and verify Team Leaders are executing case reviews as required
  • Maintain organizational charts; draft correspondence, agendas, reports, or proposals; update spreadsheets/databases
  • Create presentations using Microsoft Office applications such as Word, Excel, and PowerPoint
  • Participate in committees and training outside of the work unit
  • Increased efficiency in data entry tasks through the implementation of advanced software tools

Lodge Officer - Secretary

Lakewood Elks #1432
08.2016 - 10.2023
  • Conducted training sessions and orientation programs for Officers and members; mentored and coached staff or team members; provided direction and feedback
  • Mentored and coached staff or team members; provided direction and feedback
  • Directed, planned, and prioritized work of a team; facilitated team decision-making processes; instructed staff on work-related matters
  • Incorporated problem-solving techniques to mediate and resolve conflicts between Officers and members
  • Coordinated with County Office of Probation to schedule community service workers, assign and monitor work, track hours and report clients’ progress
  • Composed and submitted grants with a 100% success rate, resulting in receipts of $11,000 on an annual basis
  • Orchestrated the design, editing, and publication of a highly engaging monthly newsletter reaching 600 members and 100 dignitaries driving a 30% growth in event attendance
  • Planned and executed meetings, events, fundraisers, and conventions for groups of 150+
  • Boosted team morale through recognition programs, resulting in higher productivity levels
  • Mitigated potential risks by proactively identifying potential issues and implementing appropriate countermeasures or contingency plans as needed

Administrative Assistant to the Business Administrator

Barnegat Township School District
07.2013 - 05.2023
  • Performed Case Management Supervision for Individualized Education Program (IEP) for 50+ students with diverse learning needs
  • Screened and monitored cases ensuring conformity and timely implementation of services for students
  • Performed intake functions, enforced conditions of court orders, prepared and analyzed reports, verified attendance, and coordinated volunteer services for program graduates
  • Conducted formal work performance evaluations with staff; determined staff training needs; provided cross-training to co-workers
  • Determined status of complaints in accordance with statutes, regulations, policies, procedures, and past practice
  • Developed and implemented a comprehensive tracking system for P-EBT benefits, resulting in 100% accuracy and timely distribution of benefits to over 1,300 students per month
  • Orchestrated committee meetings and events, prepared agendas, managed logistics, and coordinated schedules for Administrators
  • Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts

Education

Associate of Science - Business Administration

Thomas Edison State College
Trenton, NJ
05.2013

Skills

  • Effective Leadership
  • Quality Customer Service
  • Staff Training & Development
  • Data Analysis and Visualization
  • Excellent Written and Verbal Communication
  • Project Management
  • Coaching and Mentoring
  • Calendar Management
  • Advanced Excel, Word, PowerPoint, and Publisher
  • Event Coordination
  • Budgeting
  • Presentation Development

Professional Highlights

  • Awards: Lakewood Elks - Officer of the Year - 2023, State Presidents Commendation - 2022; Barnegat Schools - Inspires Award - 2022, Employee of the year – 2021.
  • Barnegat Schools: Awarded for three consecutive state audits with zero findings and zero-dollar reimbursement to the state.
  • NJ Judiciary: Designed a customized calendar management system that improved overall organizational efficiency, and ultimately reduced data entry time by 35%.
  • Lakewood Elks: Executed a large-scale convention, attracting over 250 attendees and achieved a record-breaking 30% increase in attendee satisfaction ratings.
  • Barnegat Schools: Negotiated district copier lease achieving $142,000.00 in savings over a five-year period while enhancing fleet capabilities.

Timeline

Administrative Specialist 2

NJ Judiciary
05.2023 - Current

Lodge Officer - Secretary

Lakewood Elks #1432
08.2016 - 10.2023

Administrative Assistant to the Business Administrator

Barnegat Township School District
07.2013 - 05.2023

Associate of Science - Business Administration

Thomas Edison State College

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Robbin Barina