Vanessa Windsor

• Team Leader/ Implementer for Time entry for Projects a
• Played an essential role in the implementation of a new time and attendance system, ensuring seamless integration with existing payroll processes.
• Successfully managed year-end processes including W-2 issuance, ensuring accurate reporting of employee earnings and tax withholdings.
• Developed detailed reports analyzing key performance indicators within the department to drive continuous improvement and increased efficiency.
• Served as a subject matter expert during mergers and acquisitions, integrating newly acquired companies into existing payroll systems efficiently.
• Leader of the 401K audit for both the accounting and benefits team
• Collaborated with HR to develop comprehensive compensation policies, including bonuses and equity awards.
• Managed the installation of ADP Smart compliance integration from Workday
• Coach and train staff members in best practices and Workday configuration
• Oversee and vet tax compliance and remittance
• Upgrade payroll procedures to go form 50% manual to 95% automated
• Initiated and maintain vendor relationships
• Design and build out security for the Payroll, Benefits,and HCM
• Calculate and vet the profit share for the employer match
• Coordinate with Accounting to ensure reporting and GL mapping needs are met

• Supervise staff processing weekly and Monthly payroll
• Create and maintain payroll process, and procedures
• Coordinate with HR to educate, implement best practices and maintain Union compliance
• Successfully managed multiple concurrent projects while prioritizing tasks effectively to meet strict deadlines.
• Coordinate with Accounting to ensure proper mapping to GL
• Negotiated favorable contracts with third-party vendors such as benefits providers, resulting in cost savings for the company.
• Oversee Union reporting and remittance, and balance the billing with accounting
• Lead audits for 401K, accounting ,and benefits
• Update/maintain two HRIS systems and merge into one system
• Manage Tax compliance and remittance
• Streamline Workflows in through the HRIS System
• Created clear documentation of all payroll processes, allowing for easy reference by other team members during absences or transitions.
• Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.

• Manage Workday System activities during development, and support pertaining to the payroll
• Manage team projects from inception to deployment
• Work with HR department to deploy needed union updates and absence calendar requirements
• Research Workday updates and deploy them into our system where applicable
• Evaluated competing technology solutions by conducting thorough research and analysis, ensuring informed decision-making in line with organizational goals.
• Create and maintain naming conventions for use in the Workday System
• Create and maintain outbound integrations
• Maintained up-to-date knowledge of industry trends and emerging technologies, applying insights to drive continuous improvement initiatives within the organization.
• Responded to incidents quickly, troubleshot problems and corrected faults.
• Communicated with third party providers and business channel partners to maintain strong commercial alliances.

Define application problems by conferring with staff evaluating processes

Developed solutions for application issues by evaluating alternative workflow solutions

Writes reports in Workday to gather data as needed

Creating and updating training materials

Create and maintain payroll codes and map them to posting rules

Research ways to improve Workday Operations

Modify and Maintain the time and Absence modules

Enabled smooth transitions during hardware and software upgrades, minimizing disruptions to endusers.

• Responsible for preparation and processing payroll for over 8,000 employees
• Calculate retro payments
• Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
• Investigate pay data integrations if errors occur
• Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
• Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
• Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
• Provided customer service to employees regarding payroll inquiries and issues.

• Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
• Provided customer service to employees regarding payroll inquiries and issues.
• Created new hire and termination documents for payroll.
• Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
• Resolved payroll discrepancies quickly and successfully.
• Verified and submitted timekeeping information for accurate and efficient payroll processing.
• Union billing and remitiance