Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
Generic

Semaj Riley

Marrero,LA

Summary

Organized and detail-oriented Administrative Assistant Intern adept at providing administrative support and assisting with executing projects. Experienced with maintaining contacts database and organizing filing systems and office spaces.

Overview

13
13
years of professional experience

Work History

Administrative Support I

CGI Federal
10.2023 - Current
  • Professionally handled incoming calls, both external and internal, and managed them by forwarding calls, taking messages, or resolving issues on an individual basis.
  • Organized, typed, collated, and filed sensitive materials.
  • Managed the Agency/Center and Director's calendar, including upcoming events, guest logs, appointments, and other activities.
  • Reviewed incoming documents and took necessary actions for distribution.
  • Monitored the status of memoranda, correspondence, and taskers.
  • Kept Agency/Center personnel informed of overdue items, upcoming deadlines, and department procedures for document processing.
  • Assisted in coordinating travel arrangements using the online Travel Manager System.
  • Prepared briefing materials and compiled reports.
  • Generated written communications using various office software, including MS Word, MS PowerPoint, MS Publisher, MS Excel, and SharePoint.
  • Provided support for other projects or tasks as required.
  • Tracked and reported official time and attendance records for all federal employees within the office.
  • Received deliveries and arranged for the pickup of outgoing shipments.
  • Managed the stock of photocopy and facsimile machines, ensuring operational status and taking necessary readings.
  • Received and sorted incoming/outgoing administrative mail.
  • Maintained constant awareness of internal security aspects, including adherence to restricted area policies, logging off computer terminals when not in use, and securing work at the end of the business day.
  • Welcomed and admitted visitors into the facility, maintaining visitor login files.
  • Processed employees for DS badges through the MDIS/DOS enrollment system, including PIN resets and badge unlocks.
  • Liaised with building management to report and resolve maintenance issues.
  • Operated various office equipment, including document scanners, telephones, intercoms, A-phones, label printers, and cameras.
  • Assisted with ordering, tracking, receiving, and inventorying office supplies through various methods (GSA, CA internal, etc.).

Budget Coordinator

Loyola University New Orleans
11.2016 - 10.2023
  • ared and coordinated a $2 million annual budget for the University Advancement department.
  • Provided detailed revenue calculations, including net revenue, billable units, accruals/deferrals, contractual allowances, and bad debt adjustments.
  • Managed all vendor accounts and nurtured key relationships.
  • Monitored budget allocations and expenditures, generating daily and monthly management variance reports.
  • Oversaw, coordinated, and implemented schedules for entire sales transactions, ensuring accuracy in quotes and material orders.
  • Handled payroll input for both staff and student workers.
  • Managed various Accounting and Bookkeeping tasks, including accounts receivable and payable.
  • Developed and analyzed budgets for multiple departments.
  • Led the development of the annual budget report, categorizing by division and budget category, Operating Budget for the next fiscal year, and Expenditure/Cost Analysis.

Office Manager

Loyola University New Orleans
03.2011 - 10.2016
  • Maintained computer and physical filing systems.
  • Created, maintained and updated filing systems for paper and electronic documents.
  • Updated reports, managed accounts, and generated reports for company database.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Established and managed office budgets, ensuring strict adherence by all employees.
  • Monitored office supplies, proactively ordering new stationery, furniture, appliances, and electronics as required.
  • Conducted comprehensive interviews and provided training for new office employees, meticulously organizing their employment paperwork.
  • Collaborated with maintenance companies to uphold a clean and safe office environment, ensuring all appliances and equipment were in optimal working order.
  • Regularly reported office progress to senior management and actively contributed to initiatives to enhance overall operations and procedures.

Education

Master of Science - Project Management

Southern New Hampshire University
Manchester, NH
05.2026

Bachelor of Science - Accounting

Southern New Hampshire University
Manchester, NH
05.2020

Skills

  • Colleague (ERP System)
  • Quickbooks
  • MS Office
  • Excel
  • Microsoft
  • Scanning, Faxing and Copying

Affiliations

National Society of Leadership and Success

Timeline

Administrative Support I

CGI Federal
10.2023 - Current

Budget Coordinator

Loyola University New Orleans
11.2016 - 10.2023

Office Manager

Loyola University New Orleans
03.2011 - 10.2016

Master of Science - Project Management

Southern New Hampshire University

Bachelor of Science - Accounting

Southern New Hampshire University

Similar Profiles

CREATE PROFILE
Semaj Riley