Rima Dahabiee
Doha
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
21
21
years of professional experience
Work History
Executive Assistant
Women, Critical, SIDRA Hospital
11.2021 - 05.2024
- Works autonomously in coordinating, managing and prioritizing day to day
- Administrative activities Serves as primary point of contact for Office
- Coordinates and screens incoming and outgoing communications, takes action as
- Appropriate, summarizes, prepares background documents and responses as necessary
- Gains a general working knowledge of all departments within organization
- Liaises with visitors, staff, physicians as well as other Sidra departments and
- Stakeholders including various committees, and other groups both internal and external
- Maintains contacts database of appropriate agencies to facilitate exchange of
- Information
- Displays high level of diplomacy, discretion and confidentiality, and ensures
- Compliance with administrative policies and procedures
- Drafts and/or prepares full range of materials such as emails, memorandums
- Reports, presentations, correspondence and meeting materials
- Manages busy and complex calendars, anticipating need for and scheduling appointments
- Provides Executive support for wide range of high-level meetings including
- Provision of supporting papers and other meeting materials
- Creates/distributes agendas, and records, transcribes and distributes minutes
- Wide range of high-level meetings
- Coordinates complex travel arrangements and itineraries for staff
- Provides assistance in understanding and interpretation of Sidra policies
- Procedures and standards Assist in coordination of special projects as appropriate
Executive secretary
Value Medical Complex
04.2017 - 08.2020
- Prepare responses to correspondence containing routine inquiries
- Make travel arrangements for executives.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials
- Organized and updated schedules for executives
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Updated spreadsheets and created presentations to support executives and boost team productivity
- Supported timely decision-making with thorough research and accurate data analysis
- Managed expense reporting to ensure accuracy and adherence to budgetary guidelines
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure
- Developed and implemented office policies and procedures to facilitate smooth workflow
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members
- Managed vendor relations ensuring the best quality services at competitive prices while maintaining strong partnerships
- Supported project completion through diligent tracking of milestones, deadlines, resources allocation making sure that all projects were executed successfully
- Filed paperwork and organized computer-based information
- Created and managed office systems to efficiently deal with documentation
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders
- Used QuickBooks to produce monthly invoices, reports, and other deliverables
- Promoted team productivity by keeping supplies organized and well-stocked
Sr. Personal Assistant
Qatar Intermediate Industries, Alwaseeta
04.2013 - 07.2015
- Coordinated complex travel itineraries for domestic and international trips, ensuring seamless experiences for busy executives on the move
- Managed the executive''s calendar with precision, balancing commitments and priorities effectively to maximize productivity
- Served as a reliable point of contact for internal and external inquiries, providing prompt responses and effective solutions when necessary
- Coordinated logistics for high-profile meetings, ensuring all necessary materials and resources were prepared in advance for seamless execution
- Developed robust filing systems for improved document management and retrieval, optimizing office workflow efficiency
- Handled sensitive information with discretion, maintaining confidentiality while supporting executive needs
- Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business
- Attended meetings, took notes and tracked action items
Admin Assistant
Ebla Computer Consultancy
10.2012 - 12.2013
- Answer, screen and transfer inbound phone calls
- Receive and direct visitors and clients
- General clerical duties including photocopying, fax and mailing
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Prepare written responses to routine enquiries
- Prepare and modify documents including correspondence, reports, drafts, memos
- And emails
- Schedule and coordinate meetings, appointments and travel arrangements for
- Managers or supervisors
- Prepare agendas for meetings and prepare schedules
- Open, sort and distribute incoming correspondence
Admin Assistant
Al Shaqab / Qatar Foundation
08.2011 - 08.2012
- Prepared the monthly reports which include a record of tours, events, activities and
- Challenge/Barrier
- Prepared the Minute of Minute related to weekly staff meeting or another meeting
- Uniform, Tack Shop items, Gifts, Food & Refreshments for the guests
- Provided administrative and logistic supports for Al Shaqab tours
- Performed a record of stocking items related to C&M department and distributes gift
- Items to VIP visitor and staff and perform related work as necessary
- Provided an administrative and logistic supports for the below mentioned Events:- National Day celebration- Qatar National Sports Day- Horse Anatomy Seminar.- Waho dinner- Al Shaqab Auction
- General clerical duties including photocopying, fax and mailing
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Page 4
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Prepare written responses to routine enquiries
- Prepare and modify documents including correspondence, reports, drafts, memos
- And emails
- Schedule and coordinate meetings, appointments and travel arrangements for managers
- Prepare agendas for meetings and prepare schedules
- Record, compile, transcribe and distribute minutes of meetings
- Open, sort and distribute incoming correspondence
- Maintain office supply inventories
- Coordinate maintenance of office equipment
- Coordinate and maintain records for staff, telephones, and petty cash
Executive Secretary
Qatar Bima International Company
10.2009 - 09.2010
- Greet and welcome visitors to the office
- Answer incoming telephone calls promptly, take details and direct the call to the
- Correct destination
- Arrange appointments and maintain a diary of these for key personnel
- Maintain and report on diary systems
- Make hotel and flight reservations as requested
- Type memos, correspondence, reports, and any other documents as required
- Send fax messages, receive fax messages, and record these in the register
- Collect and distribute mail and messages
- Control the stock of stationery and office needs, advising the Office Manager when
- These require replenishing
- Ensure all filing is completed at the end of each day
- Undertake administration work as required.
Personal Assistant
Jaidah Group Company
04.2008 - 09.2009
- Maintain necessary department files
- Read incoming mails and emails
- Prepare outgoing mails and emails
- Answer and screen phone calls
- Manage electronic calendar and make appointments
- Schedule meetings
- Act as liaison with other departments on specific assignments.
Secretary
AREVA T&D, Damascus
09.2003 - 12.2008
- Schedule and organize meetings
- Archive Data and Information
- Preparing documents and the drawings for PEEGT
- Distribute the correspondence and the post to Staff
- Manage the leave application for staff
- Responsible for handling procurement, telephone list, visa and resident permit, hotel reservation for new staff
- Prepare maintenance contracts, and follows up contracts for maintenance
- Page 6
- Of computer and printers with concerned companies
- Follow up correspondence with France and coordinate with them in all areas
- Of communication such as archiving and organization of work.
Administration Assistant
Areva T&D, Doha
04.2007 - 03.2008
- Provide executive level administrative support and demonstrates the ability to improvise, improve procedures and meet demanding deadlines
- Liaison between all impacted departments to ensure proper communications and reporting practices
- Plan and organize corporate luncheons and develop presentations for related on and off-site meetings
- Organize the details of special events, travel arrangements, corporate agendas and itineraries
- Coordinate and maintain weekly attendance and annual vacation records of employees
- Process monthly expense reports reflecting supporting documents.
Education
Bachelor - French Literary
University of Damascus
Damascus01.2001
Skills
- Core Skills
- English:
- Fluent
- Computer (word, excel, Power Point)
- Executive Support
- Schedule & calendar planning
- Document Preparation
- Business Correspondence
- Strategic Planning
- Travel Arrangements
- Office Management
- Customer Service-Oriented
- Advanced MS Office Suite
- Administrative Support
Timeline
Executive Assistant
Women, Critical, SIDRA Hospital
11.2021 - 05.2024
Executive secretary
Value Medical Complex
04.2017 - 08.2020
Sr. Personal Assistant
Qatar Intermediate Industries, Alwaseeta
04.2013 - 07.2015
Admin Assistant
Ebla Computer Consultancy
10.2012 - 12.2013
Admin Assistant
Al Shaqab / Qatar Foundation
08.2011 - 08.2012
Executive Secretary
Qatar Bima International Company
10.2009 - 09.2010
Personal Assistant
Jaidah Group Company
04.2008 - 09.2009
Administration Assistant
Areva T&D, Doha
04.2007 - 03.2008
Secretary
AREVA T&D, Damascus
09.2003 - 12.2008
Bachelor - French Literary
University of Damascus
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