Jessica Frias
Brooklyn,NY
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
10
10
years of professional experience
Work History
Administrative Assistant to the Director
Nyu Langone
New York, NY
04.2019 - Current
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Scheduled office meetings and client appointments for staff teams.
- Maintained staff directory and company policy handbook for human resources department.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Processed invoices and expenses
- Organized weekly staff meetings and logged minutes for corporate records.
Early Childhood Specialist
Early Childhood Direction Center/ NY Presbyterian
New York, NY
08.2017 - 03.2019
- Provide information and assistance to parents of young children with suspected and/or diagnosed developmental and educational disabilities regarding available supports and services
- Maintain regular contact with preschool special education, early childhood education, early intervention and development disabilities program staff within Manhattan
- Maintain a case load of families with young children with special needs
- Conduct telephone intake and needs assessment in order to provide information about entitlements and services
- Schedule follow up phone calls and document all contacts in child's file
- Collaborate with community agencies to ensure appropriate levels of service for children and their families
- Update and disseminate ECDC resources lists to families and professionals, including information on preschool special education programs
- Assist in other areas as needed such as outreach coordinator, resource and referral coordinator and/or data base coordinator.
Deputy Borough Director
Public Health Solutions
New York, NY
04.2016 - 06.2017
- Supervise, manage and train a staff of 13
- Interface with health organizations and outreach to build relationships and increase referrals and referral retention
- Implement policies and procedure in accordance with city and state regulations
- Monitor staff compliance, evaluate effectiveness, and recommend improvements to existing policies
- Provide daily support to staff and senior staff members to ensure successful delivery of quality services to families, providers, and regional offices
- Engage in billing corrections to increase collection rate
- Recruit and hire new staff
Senior Service Coordinator
Public Health Solutions
New York, NY
02.2015 - 04.2016
- Assist with day to day operations for the Brooklyn, Bronx and Manhattan staff
- Provide training and support to new hires
- Assist in identifying potential referral sources and implementing an outreach program
Service Coordinator/Team Leader
Public Health Solutions
New York, NY
06.2012 - 02.2015
- Manage a case load of up to 55 cases
- Introduce families to the Early Intervention Program, including policies and procedures
- Serve as an advocate for families who have children with developmental delays
- Assist families in securing multidisciplinary evaluations for their child
- Maintain proper documentation to comply with state, federal and local regulations
- Participate in IFSP meetings and monitor IFSPs to be sure they are provided as mandated
- Secure services for children who are eligible Early Intervention Program services
- Provide families with resources regarding non-EIP services and programs in the community
- Assist families to prepare for the transition to preschool special education services and other supports after the age of 3
- Maintain an open line of communication with co-workers to address questions and concerns
Junior Research Scientist
New York University
New York, NY
12.2011 - 05.2012
- Responsible for recruitment and data collection activities associated with research projects funded by the National
- Nstitute of Child Health and Development: Affective Influences on Adolescent Sexual Risk Behavior: Couple & Family Contexts Reducing Sexual Risk Behavior: A Clinic Based Approach Under Age Drinking in Latino Youth
- Recruitment involved utilizing Area Based Sampling methods via residential buildings in the Bronx
- Worked collaboratively with parents, adolescents and community members
- Participated in in-service training related to research methodologies and community-based research
Education
B.A. - Psychology
Medgar Evers College/CUNY
Brooklyn, NY06.2011
Skills
- Resource Coordination and Allocation
- Office Equipment Operation
- Professional and Courteous
- Confidentiality and Data Protection
- Verbal and Written Communication
- Multitasking and Time Management
- Strong Organizational Skills
- Schedule Management
- Document and File Management
- Task Prioritization
- Judgment and Decision Making
- Fast Learner
Languages
Spanish
Native or Bilingual
Timeline
Administrative Assistant to the Director
Nyu Langone
04.2019 - Current
Early Childhood Specialist
Early Childhood Direction Center/ NY Presbyterian
08.2017 - 03.2019
Deputy Borough Director
Public Health Solutions
04.2016 - 06.2017
Senior Service Coordinator
Public Health Solutions
02.2015 - 04.2016
Service Coordinator/Team Leader
Public Health Solutions
06.2012 - 02.2015
Junior Research Scientist
New York University
12.2011 - 05.2012
B.A. - Psychology
Medgar Evers College/CUNY
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