Rochelle Grigsby
Washington DC,DC
Summary
Well organized, offering excellent research and records management abilities, Maintains organized and secure filling systems with regular updates and strict protections. Talented clerical professional, proficient in Microsoft programs, with the ability to learn and adapt to new processes quickly. Team-oriented worker trained in handling supplies and documents, mail, and files. Document Processing Specialist developing and implementing document control and management strategies. Stores documents correctly for easy employee access. Excellent communication and organizational skills, with proficiency in standard office software and attention to detail. Personable individual with strong organization skills, to multitask and build relationships. Adept at prioritizing conflicting business or customer needs. Successful in working within collaborative environments.
Overview
16
16
years of professional experience
Work History
Documentation Clerk
Great Hills Solution (USAID)
05.2023 - Current
- Audit vouchers for receipts and process payments
- Process payments in Phoenix, and record payments
- Processing modifications to contract and maintain accurate records
- Add Assist and Excel to track payments
- Provide data and administrative tasks
- Reconciliation of funds.
- Modeled innovative solutions to respond to organizational needs.
- Collaborated with quality assurance team to comply with regulatory requirements.
- Communicated proactively with team members regarding project progress, addressing potential issues before they escalated into larger problems.
Documentation Clerk
Global Insight (USAID)
01.2023 - 05.2024
- Audit vouchers for receipts and process payments
- Process payments in Phoenix, and record payments
- Processing modifications to contract and maintain accurate records
- Add Assist and Excel to track payments
- Provide data and administrative tasks
- Reconciliation of funds.
- Modeled innovative solutions to respond to organizational needs.
General Clerk I
PAE (Department of State)
09.2021 - 12.2021
- Handling incoming communication with smooth distribution of mail and files
- Assisted internal and external customers
- Scanned documents and input data into systems
- Knowledge of countries custom laws for shipping and receiving packages.
- Supported team members with various administrative tasks, contributing to well-functioning office environment.
- Ensured confidentiality of sensitive information by adhering to company policies regarding document handling procedures and data protection protocols.
- Improved data accuracy by diligently maintaining records and updating information in databases.
- Assisted with financial tasks including invoice processing, expense tracking, and budget preparation to maintain accurate financial records.
Mail Handler
United State Postal Service
04.2008 - 01.2019
- Managed mail handling paperwork like skid tags and loading documents.
- Backed up operations with running high volume sorting machinery.
- Kept workspace clean and followed all safety procedures.
- Strong working relationship with management
- Sometime supervised areas for Management if short
- Followed safety protocols while handling and sorting mail for personal safety purposes.
- Adhered to all relevant federal, state and organizational regulations concerning mail handling procedures, ensuring compliance at all times.
- Labeled, weighed and processed mail and packages for efficient distribution.
- Inspected mail for damages and took appropriate action to deliver in good condition.
- Collaborated effectively with fellow Mail Handlers to streamline workflows and improve overall productivity levels.
- Minimized errors in mail distribution, carefully examining labels and barcodes to ensure accurate routing.
- Safeguarded confidential information through diligent adherence to security protocols while handling sensitive documents or packages.
- Assisted in training of new employees, sharing best practices for effective mail handling procedures.
- Operated power equipment to meet required dispatch times.
- Utilized physical strength to move mail and packages of varying sizes and weights.
- Loaded letters onto processing equipment, removed non-processable letters and maintained continuous sorting feed.
- Proved successful working within tight deadlines and fast-paced environment.
- Maintained clean and organized workspace to facilitate efficient mail handling processes.
- Proved successful working within tight deadlines
- Developed strategies to speed up mail mail sorting and delivery processes.
Education
High School Diploma -
West Potomac High School
Alexandria, VA06.1999
Skills
- Records retrieval
- Mail sorting
- Records preparation
- Operations support
- Information Security
- Records maintenance
- Invoice processing
- Time management
- Strong communication
- Leadership
- Work independently
- Detail Oriented
- Verbal Communication
- Document Review
- File Management
- Information Management
- Workflow Coordination
Additional Information
Public Trust, Local #305 Mail Handler Shop Steward
Timeline
Documentation Clerk
Great Hills Solution (USAID)
05.2023 - Current
Documentation Clerk
Global Insight (USAID)
01.2023 - 05.2024
General Clerk I
PAE (Department of State)
09.2021 - 12.2021
Mail Handler
United State Postal Service
04.2008 - 01.2019
High School Diploma -
West Potomac High School
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