Aly Williams
Memphis,TN
Summary
Results-driven professional with a proven track record of meeting organizational needs through consistent and organized practices. Demonstrates exceptional adaptability in high-pressure environments, enhancing brand reputation through strategic responses to challenges. Strong work ethic paired with excellent interpersonal skills facilitates effective collaboration and independent contributions. Aiming to leverage this experience in a dynamic role that embraces new challenges and growth opportunities.
Overview
9
9
years of professional experience
Work History
Global Travel Coordinator
St Jude Global Pediatric Medicine
08.2024 - Current
- Managed and processed travel expense invoices in Workday, ensuring accurate allocation across cost centers and project numbers for global travel-related expenses
- Sent confirmation emails, providing detailed reservation information, and service updates for individuals across various international group travels.
- Administered and updated Uber business accounts weekly, including activating and deactivating travel members globally, based on travel status changes
- Collected and input groups' arrival and departure data for the events team and transportation services, ensuring accurate and timely travel reporting
- Set up Hotel Engine accounts, providing instructional guidance on users' usage in compliance with company travel policies, while updating and maintaining project tracking in Smartsheet for global meetings and conferences.
Executive Assistant
HHM CPAs
Memphis, TN
12.2023 - 07.2024
- Executed the coordination, scheduling, and planning for travel and conference itineraries, including flights, hotels, and car rentals
- Input and process expense reports for the managing partners, in addition to coordinating all meetings internally and externally for the managing partner.
- Pulled WIP reporting for billing managers monthly, and also processed billing reviews for all the managing PIC clients.
- Conducted research on various business and industry-related topics, concluding SWOT analyses for meetings, as requested.
- Coordinated registration processes for recruiting, firm events, venue selections, catering, campus recruiting, and other various marketing projects.
- Processed workflows for 1040s and 8879s.
Client Services Associate
RBG Wealth Advisors LLC
Memphis, TN
07.2022 - 07.2023
- Prepared and submitted account applications for clients, covering various financial account types, such as client transfers, distributions, and journals, through Schwab Services platforms.
- Created the Client Services Associate processes and procedures for the position's duties and functions, along with visual and step-by-step guided templates.
- Managed logistics, including binding and the preparation for client presentations, in addition to keeping all client and prospect information updated in both Black Diamond and Redtail platforms.
Operations Recruiter
1Link Technology
Germantown, TN
08.2021 - 06.2022
- Successfully sourced and produced top talent for a client, leading to the expansion of the business into three new states during a client's acquisition.
- Conducted full-cycle recruiting across diverse industries and positions for various clients while targeting experience, behavioral, and cultural fits.
- Created job descriptions, assisted with resume editing, and utilized social media platforms to expand the talent pool, in addition to onboarding processes and legal documents from candidates.
Admin Secretary to Superintendent of HR
Arlington Independent School District
Arlington, TX
10.2020 - 07.2021
- Created purchase orders, check requests, and budget allocations for Human Resources, ensuring accurate projections quarterly, in addition to annually.
- Provided administrative support, data, and document submissions to the legal team, including calendar coordination and daily administrative duties for Scot Kahl, as well as all HR functions, conferences, and job fairs.
- Prepared all materials for the District's Human Resources biweekly department meetings, as well as generating exit reports and communiques for monthly district Board meetings.
Travel & Facilities Coordinator
Weaver Assurance Tax & Advisory
Fort Worth , TX
07.2017 - 04.2020
- Executed and coordinated in assistance under the director of operations with three major office renovation and construction projects for Weaver's New York, San Antonio, and Dallas offices.
- I traveled frequently for office projects to help assist and coordinate different timelines and deadlines among the firm and contractors accordingly in each location.
- Assisted as a travel agent for the Fort Worth office, booking travel for employees' interoffice travel, partner retreats, new hires, CPE trainings, and staff requests.
Office Services Assistant
Weaver Assurance Tax & Advisory
Houston, TX
07.2017 - 07.2018
- Managed office vendor relationships, and coordinated catering for meetings and training sessions.
- Scheduled client meetings and assisted with various administrative projects for audits and the tax department.
- Maintained filing systems, both electronic and physical, for easy document retrieval.
- Created spreadsheets and databases to track data related to office operations.
- Booked hotel accommodations, car rentals, and airline reservations.
Administrative Assistant
Alliantgroup
Houston, TX
01.2016 - 01.2017
- Screened over 100+ client calls and inquiries daily, and efficiently handled the booking, scheduling, and calendar coordination of daily firm-paid lunches for over 500+ employees with a budget ranging from 6-7k per day including the planning and coordinating internal projects with vendors and staff
- Managed inventory in corporate housing, ensuring readiness for tier level employees upon arrival from California branch office
Education
Bachelor of Science - Psychology
Sam Houston State University
Huntsville, TX05-2016
Skills
- Corporate Travel Management & Logistics
- Marketing
- Business Management
- Strategic Project Planning
- Administrative Operations
- Calendar Management
- Expense & Invoice Management
Accomplishments
St. Jude Children’s Research Hospital – Marathon 2024
Event Staff Volunteer
Southeastern Louisiana University 2010-2011
D1 Collegiate Athlete – Softball
Baton Rouge Community College 2011-2012
Defensive MVP – Softball
Book Buddies Partner – Meadowbrook Elementary 2018-2019
Volunteer
Timeline
Global Travel Coordinator
St Jude Global Pediatric Medicine
08.2024 - Current
Executive Assistant
HHM CPAs
12.2023 - 07.2024
Client Services Associate
RBG Wealth Advisors LLC
07.2022 - 07.2023
Operations Recruiter
1Link Technology
08.2021 - 06.2022
Admin Secretary to Superintendent of HR
Arlington Independent School District
10.2020 - 07.2021
Travel & Facilities Coordinator
Weaver Assurance Tax & Advisory
07.2017 - 04.2020
Office Services Assistant
Weaver Assurance Tax & Advisory
07.2017 - 07.2018
Administrative Assistant
Alliantgroup
01.2016 - 01.2017
Bachelor of Science - Psychology
Sam Houston State University
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