Kimberly Dillard
Buyer/Supervisor/Admin Tech
Amarillo,TX
Summary
Resourceful Buyer and Administrative Technician with extensive experience in purchasing and procurement. Proven ability to excel in fast-paced environments through strong problem-solving and analytical skills. Committed to enhancing departmental performance by leveraging effective communication and interpersonal abilities. Demonstrates a forward-thinking approach to management, driving success through resourcefulness and strategic execution.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Buyer/Admin Tech/Office Supervisor/Admin assist IV
City Of Amarillo
Amarillo, TX
06.2021 - Current
- Familiar and knowledgeable with almost all staff duties relating to the Purchasing department.
- Manages supplier insurance to ensure it meets city requirements.
- Efficient in all Microsoft programs, JD Edwards, Workday, Bonfire, and Payment works.
- Supervised office personnel, resolving problems, and training office personnel with daily duties.
- Credit Card Specialist: Back up, allocated credit cards for the department.
- Processed invoices and payments in accordance with company policies and procedures.
- Reconciled vendor statements, investigated, and resolved discrepancies.
- Maintained accounts payable files and records in an organized manner.
- Entered data into the accounting system to maintain accurate financial records.
- Researched and responded to inquiries from vendors regarding invoice status, or payment issues.
- Ensured proper authorization for all purchases made by the organization.
- Analyzed purchase orders, contracts, invoices, check requests, and other documents related to the accounts payable cycle.
- Provided support during internal and external audits, as necessary.
- Collaborated with vendors, suppliers, and staff members across departments to resolve any issues that arose.
- Composed letters, memos, reports, emails, presentations, and other written correspondence as required by management staff.
- Maintained office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing, and expediting orders for supplies.
- Entered data into spreadsheets using Microsoft Excel, or other similar programs.
- Conducted research online, utilizing search engines such as Google or Yahoo!
- Handled confidential documents in an organized fashion, according to established protocol.
- Managed daily office operations, ensuring efficient workplace functionality.
- Responded to customer issues to provide immediate resolution, and improve retention.
- Negotiated pricing and delivery terms with suppliers.
- Ensured compliance with government regulations regarding purchasing activities.
- Implemented strategies for streamlining procurement processes resulting in improved efficiency and cost savings.
- Evaluated vendor proposals based on price competitiveness, quality standards, service level agreements and reliability.
- Prepared bid documents for tender process management according to company's policies and procedures.
- Coordinated activities between departments such as sales, engineering, finance and logistics.
- Utilized ERP systems for purchase order processing, tracking, and inventory management.
- Participated in continuous improvement initiatives to streamline purchasing processes and reduce costs.
- Evaluated quotations received from prospective suppliers to award purchase orders.
- Worked with suppliers to expedite open purchase orders and shipments in-transit.
- Reviewed and updated purchasing policies and procedures to improve efficiency and compliance.
- Requested pricing quotes from suppliers to determine best source of supply.
- Coordinated with legal department to ensure contracts met all regulatory and compliance requirements.
- Managed the procurement process from requisition to receipt, ensuring compliance with company policies.
- Prepared and delivered RFQs and BVBs in Bonfire for city departments.
- Ensured ethical sourcing practices and adherence to corporate social responsibility standards in procurement activities.
- Handled employee evaluations of office personnel.
- Time and scheduling in Workday for departmental staff.
Education
Bachelor of Science - Correctional Program Support Services
University of Phoenix
Tempe, AZ10-2024
Skills
- Audit support
- Data analysis
- Inventory management
- Purchase orders
- Proactive and self-motivated
- Confidentiality
- Interpersonal skills
- Professional demeanor
- Relationship building
- State regulation compliance
- Problem solving
- Time management
- Attention to detail
- Excellent communication
- Vendor relationships
- Presentation design
- Office administration
- Critical thinking
- Data analysis
- Report preparation
- Delivery management
- Strategic planning
- Purchasing strategy development
- Purchase order management
- Resourcefulness
- Procurement planning
- Procurement procedures
- Analytical thinking
- Proficient in JD Edwards, Payment Works, Workday, Origami, and Microsoft programs
- Business operations coordination
- Continuous improvement
- Project management
- Staff development
- Department organization
Affiliations
- Restoration of antique trunks and furniture
- Collecting and selling antique and vintage jewelry
- gardening
Certification
- Certified storm watcher
- Certified in Community Emergency Response Team Specialist (CERTS)
- Certificate of Completion in Introduction to Terms & Conditions by the National Association of State Procurement
- Certificate of Completion in Introduction to Request for Proposals (RFP) by the National Association of State Procurement.
- Certificate of Completion in Foundations of Public Procurement by the National Association of State Procurement.
Accomplishments
- International Golden Key Honor Society
- Presidents List
- Deans List
- Mentorship
Timeline
Buyer/Admin Tech/Office Supervisor/Admin assist IV
City Of Amarillo
06.2021 - Current
Bachelor of Science - Correctional Program Support Services
University of Phoenix
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