HAYLIE NOLTENSMEIER
Atlanta,IL
Summary
Proactive manager with demonstrated leadership abilities, strategic planning expertise and problem-solving acumen. Assists senior managers with accomplishing demanding targets by encouraging staff and coordinating resources. Methodical and well-organized in optimizing coverage to meet operational demands.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Assistant Manager – Events Management
Illinois Association of School Boards
07.2024 - 09.2025
- Planning and logistics for a trade show
- Contracting companies to participate in the trade show
- Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs.
- Offered hands-on assistance to customers, assessing needs, and maintaining current knowledge of consumer preferences.
- Generated repeat business through exceptional customer service.
- Monitored and controlled event expenditures to meet budgets.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Coordinated transportation and parking arrangements for guests and vendors.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Developed and distributed event surveys to gather feedback and assess event success.
- Oversaw event registration process by collecting and tracking attendee information.
- Developed creative themes for events and created related activities to engage attendees.
- Developed detailed event reports, documenting all aspects of each event.
- Produced concept plans for high-profile corporate meetings and events.
Administrative Assistant – Board Development
Illinois Association of School Boards
05.2022 - 07.2024
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Managed filing system, entered data and completed other clerical tasks.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Volunteered to help with special projects of varying degrees of complexity.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Assisted coworkers and staff members with special tasks on daily basis.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Established administrative work procedures to track staff's daily tasks.
Special Ed Paraprofessional
Olympia High School
08.2018 - 05.2021
- Working with high school students
- Assisting students who don’t understand
- Helping on assignments
- Reading assignments/tests aloud
- Writing for students when needed
- Keeping students on task
- Assisting teachers and other staff
- Helping with lesson planning
- Teaching when needed
- Doing what needs to be done for the success of a student
Paraprofessional
Hartsburg-Emden Jr High
08.2016 - 05.2017
- Working with jr high students
- Assisting the teacher
- Tutoring
- Making sure students stay on task
- Helping students to better understand concepts
- Emails
- Helping in lesson planning
- Assisting in teaching when the teacher is gone
- Reading assignments/tests aloud
Office Admin/Receptionist
Graue Inc
02.2014 - 01.2016
- Cash handling
- Finishing tickets
- Accounts payable
- Accounts receivable
- Inputting invoices
- Writing checks
- Answering phones
- Directing calls
- Emails
- Filing
- Customer service
- Cross-training
- Adding new vehicles
Cashier/Waitress
Bonanza
01.2008 - 08.2011
- Cash handling
- Inputting orders
- Interacting with customers
- Counting the cash drawer
- Refill drinks
- Serve food
- Clear tables
- Opening the restaurant
Education
Bachelor of Science - Business
Indiana Wesleyan University
Marion, IN10-2026
Associate of Science - Liberal Arts
Indiana Wesleyan University
Marion, IN09.2025
High School Diploma -
Hartsburg-Emden High School
Hartsburg, IL05.2011
Skills
- Budget assistance
- Business administration
- Operations management
- Customer relations
- Customer service and satisfaction
- Cost reduction
- Problem-solving
- Customer relationship management (CRM)
- Verbal and written communication
- Team collaboration
- Microsoft Programs
Certification
- Professional Administrative Certification of Excellence (PACE), American Society of Administrative Professionals
Timeline
Assistant Manager – Events Management
Illinois Association of School Boards
07.2024 - 09.2025
Administrative Assistant – Board Development
Illinois Association of School Boards
05.2022 - 07.2024
Special Ed Paraprofessional
Olympia High School
08.2018 - 05.2021
Paraprofessional
Hartsburg-Emden Jr High
08.2016 - 05.2017
Office Admin/Receptionist
Graue Inc
02.2014 - 01.2016
Cashier/Waitress
Bonanza
01.2008 - 08.2011
Bachelor of Science - Business
Indiana Wesleyan University
Associate of Science - Liberal Arts
Indiana Wesleyan University
High School Diploma -
Hartsburg-Emden High School
Internship
Disney College Program - 2015
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