Summary
Overview
Work History
Education
Skills
Additional Information
Languages
Timeline
Generic

ROBERTO C. MARTINEZ

San Antonio,TX

Summary

People-oriented program administrator with 10+ years of leadership experience in higher education. Proven track record of enhancing student services and managing million-dollar federal grants. Highly adaptable, dynamic leader who cultivates strategic partnerships and engages internal and external stakeholders to achieve program goals. Team-focused executive known for going above and beyond to help organizations exceed performance targets and improve outcomes for students.

Overview

13
13
years of professional experience

Work History

Sr. Business Manager ( Operations)

Baylor College of Medicine
09.2021 - Current
  • Direct day-to-day operations for 12 employees per 15 divisions for a medical school
  • Oversee HR functions for faculty and staff, including benefits questions, contract management, hiring, and budgeting
  • Work closely with the lead coordinator and facilitate open communication between offices in a complex organization
  • Foster strong relationships with employees and introduce initiatives to streamline processes and boost efficiency
  • Maximize available resources in administrating a $3million budget, including cost tracking, salary distribution, and adjustments
  • Ensure a seamless candidate experience throughout the recruitment, contract approval, and offer phases of the hiring process to maintain a cohesive, engaged team dynamic and boost faculty satisfaction
  • Technology Utilized: Success Factors, TEAMS, Qgenda and Microsoft Office.

Account Executive

Alamo Colleges District
07.2018 - 06.2021
  • Hit Metrics for the Department of Labor Grant | Duration: Ongoing | Budget: $2M | Business Area: Compliance
  • Took over an underperforming brand and implemented an aggressive strategy to improve program administration and increase student and partner participation
  • Successfully met all compliance requirements assigned by the Department of Labor within 2.5 years of assuming a leadership role
  • Rebuilt program policies and procedures, creating 2 audits to identify root causes and develop effective solutions
  • Created a new grant application process to determine eligibility, expanded external business and training partnerships, and improved contract compliance
  • Exceeded the program goal by 150% and increased student participants from 80 to 270, with more than half employed
  • Raised student engagement and increased program recruitment despite restrictions during COVID-19
  • Technology Utilized: Microsoft Office, TEAMS and Zoom.

Account Executive

Alamo Colleges District
07.2018 - 06.2021
  • Manage all activities for a $2M workforce grant (the Department of Labor Techworks grant), including student recruiting for IT and advanced manufacturing training and sourcing partners interested in sending eligible employees for incumbent worker training
  • Maintain relationships with 10+ employer partners, serving as the liaison with colleges providing training
  • Increase student and partner engagement through targeted recruitment efforts and long-term relationship building
  • Execute strategies to improve alignment between community college student services and workforce training needs, coordinating with partners to assess the occupational and educational skills training students require
  • Develop outcome-based criteria to demonstrate skills-based enhancement and cost effectiveness and establish policies to improve compliance with grant terms.

BUSINESS MANAGER

BCFS Education Services
11.2017 - 04.2018
  • Coordinated 7+ different grant projects as the point person between all parties involved and monitored $10M+ operational contracts for the different grant areas
  • Collaborated with the Executive Director to develop program budgets, monitored all financial activity, and reviewed all accounting to ensure compliance with federal OMB guidelines
  • Navigated a dynamic, highly matrixed organization to maintain effective communication with all levels of agency personnel, funding agencies, vendors, and clients
  • Played an influential role in top-level decision-making, working closely with the Executive Vice President/Co-Chief Operating Officer, Executive Director

BUSINESS ADMINISTRATOR

UT Health Science Center At San Antonio
02.2015 - 10.2017
  • Directed day-to-day operations for 25+-student academic departments with $15M annual budgets, overseeing fiscal activities including budget, expenditure approval, procurement, financial reports, general appropriations, endowments, and other funds
  • Supervised a staff of 12 and coordinated human resources functions such as labor relations, benefits, training, and classification for unit/department
  • Generated 20% cost savings by simplifying the budget and spending reports given to faculty for their NIH grants
  • Managed funding for 3+ department projects with budgets of $1M+ each, tracking and compiling data to ensure spending stays within budget
  • Reduced operating costs 10% and maintained good vendor relations in negotiating $100K+ equipment and service contracts and coordinating with outside contractors
  • Maintained $1M+ in inventory and monitored the general conditions on campus and coordinated maintenance and repair requests, collaborating with the University Facilities Manager in developing repair solutions
  • Technology Utilized: Microsoft Office, People Soft Financial.

DIRECTOR

Texas A&M International University
10.2010 - 01.2015
  • Secured funding for 15+ programs administered at the University, writing several successful grants totaling $150K and providing financial oversight and due diligence to ensure compliance with federal, state, local, and institutional guidelines
  • Supervised 5 work-study students and developed programs and processes to support student services
  • Cultivated important relationships with current and potential donors and University stakeholders, maintaining a database to track stewardship activities and create targeted, data-driven strategies to increase contributions
  • Saved $10% and streamlined gift processing and acknowledgements, implementing new technology that reduced time receiving, tagging, and uploading the item to the inventory
  • Advocated for students at every opportunity and supplied the education and resources for them to fund their tuition, books, and other educational expenses
  • Boosted grant awards and increased funding 10% year-over-year by researching and staying current on foundations and corporate grants and consulting with faculty in planning and marketing specific educational, fine arts, and athletics programs to funding sources
  • Technology Utilized: Microsoft Office, Black but, Banner.

Education

MBA - Business Management

Texas A&M International University
Laredo, TX
12.2009

BBA - Business Management

Texas A&M International University
Laredo, TX
12.2006

Skills

  • Team Management
  • Project Management
  • Staff Management
  • Organizational Development
  • Budget Control
  • Budget Management
  • Business Planning
  • Program Management
  • Contract and Vendor Management
  • Financial Reporting

Additional Information

  • Achieved 150% of recruitment goal and significantly improved standards to meet compliance for a Department of Labor workforce grant program, overcoming organizational challenges and rebuilding processes and policies from scratch. Streamlined review and administration procedures for 7 Head Start grants, creating new forms, optimizing budgets, and improving coordination between Executive Directors. Simplified budget and spending reports for faculty on NIH grants at the UT Health Science Center at San Antonio. Secured $150,000+ in grant funding at the Texas A&M International University, implemented new technology to increase gift processing efficiency, and sought out new opportunities to help students fund their educations.

Languages

Spanish
Native or Bilingual

Timeline

Sr. Business Manager ( Operations)

Baylor College of Medicine
09.2021 - Current

Account Executive

Alamo Colleges District
07.2018 - 06.2021

Account Executive

Alamo Colleges District
07.2018 - 06.2021

BUSINESS MANAGER

BCFS Education Services
11.2017 - 04.2018

BUSINESS ADMINISTRATOR

UT Health Science Center At San Antonio
02.2015 - 10.2017

DIRECTOR

Texas A&M International University
10.2010 - 01.2015

MBA - Business Management

Texas A&M International University

BBA - Business Management

Texas A&M International University

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ROBERTO C. MARTINEZ