Katheryn Massey

• Prepare monthly Operational Reports detailing Work on Hand; Job Assignments by PM/Superintendent;
  Accounts Receivable billings, payments, outstanding balances; Manpower Scheduling; Billing Summary
  Weekly/Monthly Bid Reports tracking Bids by Estimator, Bid Status, and recapping dollar targets vs
  actual
  Manage Accounts Payable Clerk. Ensure invoices properly coded, entered into Sage Timberline
  Implemented Accounts Payable paperless system utilizing TimberScan.
  Weekly Accounts Payable payment selection ensuring timely payments
  Manage Accounts Receivable Clerk. Ensure Pay Applications to General Contractors are billed timely,
  accurately. Oversee collections and lien notices for late/nonpayment
  Report Payroll and Accounts Payable checks thru Positive Pay and maintain daily balances of payroll
  and general checking accounts
  Submit weekly Payroll Tax Deposits for Confidential and Field Payrolls
  Monthly/Quarterly Sales and Use Tax Reports for multiple states. Maintain Sales Tax Exemption
  Certificates and Resale Certificates for exempt jobs
  Manage Payroll clerk ensuring accuracy of weekly field payroll for multiple states
  Oversee health insurance offer letters, enrollments, terminations, and COBRA processing.
  Report weekly multistate Child Support thru ExpertPay and Smart e-Pay. Process wage garnishments
  Reconcile Bank Statements and GL Accounts monthly making necessary correcting entries

• Handled all new hire processing, set-up and maintenance to employee master file, employee
  garnishments, time input and verification. Utilized e-Verify for all employees.
  Generated weekly salary and hourly multistate field and confidential payroll for 50-150 people utilizing
  Time Summit interfacing with Sage Timberline.
  Processed all supporting documents in Sage TimberScan for Accounts Payable entry. Scan, code, and
  match all supporting documents. Weekly payment selection, printing checks, and matching payments to
  invoices to confirm proper payments.
  Handle all travel arrangements for management team. Maintain all rewards programs for travel/air to
  maximize benefits.
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• Maintained President/CEO's schedule booking appointments, reservations, and all travel details
  Filed monthly, quarterly, and annual flight reports for private jet
  Handled personal finances for President/CEO transferring funds to maintain adequate balances.
  Reconcile all checking/savings/investment accounts
  Handled all correspondence for President/CEO

• Managed Foundation constituent information utilizing Raiser's Edge Software
  Managed Donor Recognition program identifying levels of giving and acknowledging gifts
  Implemented library for UMC's cancer center
  Assisted all special events including annual Gala, Children's Miracle Network Radiothon and Broadcast
  and Legacy Luncheon
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• Prepared annual budget for bank owned winery and reported cost vs actual variances
  Prepared and presented monthly financial reports
  Generated bimonthly payroll for salary and weekly payroll for hourly employees. Reported weekly,
  monthly, quarterly and annual federal and state payroll reports
  Coded, entered and processed all invoices for payment. Generated timely payments for Accounts
  Payable
  Maintained Accounts Receivable accounts and worked with bank officers to ensure timely collections
  Maintained checking account cash flow and reconciled bank and general ledger balances
  Managed part-time staff of tour guides
  Recorded journal entries and closing entries

· Prepare GL Journal Entries.

· Reconcile Intercompany account.

· Reconcile all Bank accounts.

· Submit bi-weekly payroll for hourly shop labor.

· Code and enter A/P invoices thru QuickBooks, making sure billing matches P.O. and receiver from Catalyst System. Reconcile vendor statements ensuring all issues are resolved. Submit weekly A/P payments thru bank portal (ACHs, checks, wire payments).

· Submit monthly sales and use tax reports for multiple states. Maintain Sales Tax Exemption Certificates and Resale Certificates for tax exempt jobs.

· Create all customer invoices thru Quickbooks and enter Intercompany invoices thru OpenInvoice portal. Manage A/R to ensure payments received timely.

· Prepare monthly financial reports reconciling all accounts. Prepare quarterly financial information for board meeting.

· Maintain multiple Excel spreadsheets to track Prepaid Insurance, Depreciation, Construction in Progress, Fixed Assets, Intercompany transactions.