Summary
Overview
Work History
Education
Skills
Timeline
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Kimberly Schwartz

Sugar Hill,GA

Summary

Hardworking, proactive, and goal-oriented administrative professional with excellent time management and problem-solving skills. Demonstrated experience providing high-level executive support in fast-paced office settings with over 15 years of performance, and proven abilities to prioritize tasks effectively. Known for reliability and adaptability, always ready to learn and apply new skills. Expert in Microsoft Word, Excel, PowerPoint, Outlook, and TEAMS. Committed to leveraging these qualities to drive team success and contribute to organizational growth.

Overview

15
15
years of professional experience

Work History

Administrative Assistant

Scholle Law
01.2024 - 03.2025
  • Assisted the owner, coworkers, and staff members with special tasks on a daily, weekly, and monthly basis.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Continually identified methods for improving daily operations, existing processes, communications with clients, recordkeeping, and data entry for increased efficiency and accuracy.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
  • Processed check requests, logged and tracked client expenses, and audited company and owner expenditures.
  • Wrote engaging and successful marketing, advertising, and website copy.
  • Collected, generated, and analyzed data from a variety of sources to create detailed market research reports on a multitude of campaigns and practice areas for top-level strategic decision-makers.
  • Managed client records by securing & updating information with strict confidentiality and maintaining compliance with legal standards enhancing data security and client trust.
  • Responded to client inquiries by delivering prompt, accurate advice and tailored solutions, enhancing client satisfaction.

Executive Assistant

Country Financial
01.2018 - 07.2023
  • Delivered seamless alignment with daily, weekly, monthly, and annual goals by managing and synchronizing calendars, schedules, and priorities for the Vice President and Directors.
  • Oversaw travel requests, coordinated itineraries, and submitted expense reports.
  • Prepared comprehensive agendas and meeting notes for weekly, monthly, quarterly, and annual leadership meetings.
  • Performed confidential reorganization tasks, such as staff reassignment, department numbers, org charts, permissions, entitlements, distribution lists, and equipment leading to improved operational efficiency and effectiveness.
  • Established and maintained efficient document management using OneNote, TEAMS, and SharePoint.
  • Delivered exceptional assistance to the Vice President and Directors in promoting employee morale, engagement, development, and diversity and inclusion awareness.
  • Facilitated onboarding for staff/admins, fulfilled administrative requirements, and oversaw logistics, equipment, document maintenance, and checklists.
  • Maintained pandemic-driven changes beginning in March 2020 and transitioned company-wide meeting logistics via collaboration to a virtual environment.
  • Attained desired goals by actively participating in the E3 team, enhancing employee morale during COVID.
  • Achieved prompt resolutions by monitoring questions/conflicts proactively and liaising with the Vice President, Directors, Admins, requesters, and attendees.

Executive Assistant

Hayward Baker
01.2010 - 01.2018
  • Supported two Vice Presidents and one Sr Vice President while maintaining strict confidentiality, such as managing correspondence, conference calls, meetings, travel arrangements, and expense report processing/tracking
  • Optimized Executive time utilization by providing discreet, high-level administrative support tailored to specific needs
  • Fostered seamless communication and collaboration within the organization by serving as a liaison among Executives and employees
  • Established and maintained standardized reports across the Southern region, leveraging various databases and software programs for optimal efficiency and consistency

Education

Bachelor of Science - Business Administration

University of Phoenix
Phoenix, Arizona

Skills

  • Executive Support
  • Office Management
  • Financial Budgeting
  • Project Management
  • Travel Coordination
  • Effective Presentation Skills
  • Expert Calendar Coordination
  • Social Media Management
  • Legal Document Drafting
  • Client Support Expertise
  • Spreadsheet Creation, Management and Analysis

Timeline

Administrative Assistant

Scholle Law
01.2024 - 03.2025

Executive Assistant

Country Financial
01.2018 - 07.2023

Executive Assistant

Hayward Baker
01.2010 - 01.2018

Bachelor of Science - Business Administration

University of Phoenix

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Kimberly Schwartz