Diana Henriquez
Old Westbury,NY
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 6 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Paralegal/Office Manager's Assistant
Kirschenbaum & Kirschenbaum, P.C
11.2017 - Current
- Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Assisted attorneys with trial preparation through thorough research and analysis of relevant laws and regulations.
- Reduced attorney workload by drafting routine legal documents such as Summons and Complaints, motions, and affidavits.
- Boosted office productivity by maintaining an accurate calendar of appointments, deadlines.
- Increased collaboration among team members by coordinating meetings, conference calls, and video conferences with internal staff and external parties involved in cases.
- Promoted a positive work environment by providing training and guidance to junior paralegals or interns as needed.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in the firm''s billing system.
- Contributed to firm-client relationship building through professional interactions with clients during meetings or phone calls, conveying empathy while maintaining confidentiality.
- Edited and proofread legal documents to verify accuracy.
- Maintained and updated organized client contact information to keep in touch with clients and provide updates on cases.
- Assisted manager in all aspects of business operations.
- Offered technical support and troubleshot issues to enhance office productivity.
- Directed automation of office procedures such as correspondence management, recordkeeping and online communications.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Updated reports, managed accounts, and generated reports for company database.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Performed wide-ranging administrative, financial and service-related functions.
Administrative Assistant
Sadhna Medical Spa
07.2017 - 11.2017
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Education
Some college - Legal studies
Nassau Community College
Garden City, NY12.2015
High school -
The Wheatley School
06.2013
Skills
- Proficient in MS Office
- Exhibit Preparation
- Attorney Support
- Database Research
- Risk Management
- Account Administration
- File and Records Management
- Document Preparation
- Project Management
- Calendar Management
- Time Management
- Problem Solving
- File Organization
Certification
Driver's License
Additional Information
Proficient in spanish.
Timeline
Paralegal/Office Manager's Assistant
Kirschenbaum & Kirschenbaum, P.C
11.2017 - Current
Administrative Assistant
Sadhna Medical Spa
07.2017 - 11.2017
Some college - Legal studies
Nassau Community College
High school -
The Wheatley School
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