Summary
Overview
Work History
Education
Skills
Timeline
Generic

Varsha Ananthula

Midlothian,VA

Summary

Enthusiastic and detail-orientation office administrator with 11+ years of experience as Office Administration, Operations Management and Admin executive

Overview

10
10
years of professional experience

Work History

Office Administration

  • Arranging and coordinating over 50 meetings every month with the Clients/ Project Managers / Business Sales Managers both Onsite & Offsite
  • Space Management – Includes allotment of Cubicles to Employees, Telephone Connectivity, Cubicle Keys to over 250 employees
  • Maintained office Stationary
  • Ordered and distributed office supplies only on need basis thus by decreasing unnecessary expenditure
  • Maintained tidy office including organizing and taking care of cleaning lobby and office area
  • Arrangement of Dispatch if any, Processing of Business Cards for Managers
  • Arrangement of Mobile Phones to Managers & payment of Bills
  • Coordinating with IT dept for any Software installations
  • Setting up Conference Calls, Video calls with Onsite / Clients
  • Coordinating Client visits, making hotel reservations, Transport Arrangements, food arrangements Flight Ticket reservations, arrangement of site seeing if any
  • Coordinating with the employees for Visa processing, Travel Requests, Flight Booking and Accommodation at Onsite & offshore, if employees are on deputation
  • Assisting Managers in Approving of Claims & Leave Requests
  • Taking care of transport & food arrangements of employees who stayed beyond work hours
  • Coordinating with the project team in various activities like providing Physical access to Zones, revocation of access to Zones, loss of card
  • Organizing events like Birthday Bash, Team Outing, and Town hall Meetings
  • Prioritize work and multi tasking
  • Operations Management
  • Setting up Work Order Number (WON) for Cost budget, Milestones, Profitability & Realization
  • Create contract for new WON (Turnkey/T&M)
  • Employee Allocations/Deallocations into projects
  • Keeping Track of Associates Leave record
  • Responsible for proper entry of time sheet entry filled by the associates
  • Export details Vitals and collecting Billing details from Managers
  • Generating monthly billing for Turnkey and T&M projects
  • Preparing reports for Resource Allocation, Mapping and Projection
  • Reduced error in billing by keeping staff educated
  • Preparing monthly reports to various departments
  • Generating Final invoice
  • Track the invoice payments
  • Tag the payment to respective invoices
  • Make sure all the invoices are paid as per the PO or SOW.
  • Completed clerical tasks such as filing, copying, and distributing mail
  • Managed daily data entry and kept clerical information accurate and up-to-date
  • Maintained and updated office records, both digital and physical
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments

Senior Administrative Assistant

E.I. DuPont Service Center India
01.2011 - 01.2014
  • Managing day-to-day operations of executive office
  • Organize and maintain documents and presentations
  • Schedule and coordinate meetings of executive teams,functional teams and Board of Directors
  • Prepare and edit correspondence, reports and presentation
  • Make travel arrangements and accommodations including comprehensive and detailed itineraries
  • Responsible for complex meeting/event preparation to ensure seamless execution of special events, including Town Hall Meetings, recognition events and special communications including setup AV, preparing presentations/agendas/,documenting notes and coordinating follow-up items to completion
  • Manage general office and administrative tasks,including ordering of miscellaneous supplies,renewing memberships and subscriptions,photocopying,faxing,deliveries,etc.,
  • Perform other duties as assigned and assist with special projects as needed.
  • Supported program operations by preparing and updating documents, reports and spreadsheets
  • Created and updated records and files to maintain document compliance
  • Offered technical support and troubleshot issues to enhance office productivity
  • Managed electronic records database and handled all file requests

Administrative Assistant & Senior Administrative Assistant, Administrative Assistant

01.2011 - 01.2012
  • Coordinating Client visits, making hotel reservations, Transport Arrangements, food arrangements Flight Ticket reservations
  • Scheduled and coordinated meetings,appointments,travel arrangement for supervisors and managers
  • Arranging meetings and coordinating with the Clients/ Project Managers / Business Sales Managers both Onsite & Offsite
  • Space Management – Includes allotment of Cubicles to Employees, Telephone Connectivity, Cubicle Keys
  • Maintained office Stationary
  • Ordered and distributed office supplies only on need basis thus by decreasing unnecessary expenditure
  • Maintained a tidy office including organizing and taking care of cleaning the lobby and office area
  • Setting up Conference Calls, Video calls with Onsite / Clients
  • Coordinating with the employees for Visa processing, Travel Requests, Flight Booking and Accommodation at Onsite & offshore, if employees are on deputation
  • Assisting Managers in Approving of Claims & Leave Requests
  • Taking care of transport & food arrangements of employees who stayed beyond work hours
  • Coordinating with the project team in various activities like providing Physical access to Zones, revocation of access to Zones, loss of card
  • Organizing events like Birthday Bash, Team Outing, and Town hall Meetings
  • Prioritize work and multi tasking
  • Supported program operations by preparing and updating documents, reports and spreadsheets
  • Managed electronic records database and handled all file requests
  • Acted as backup for other employees by providing support and adapting to requirements of department
  • Maintained personal schedule, professional calendar and individual appointments for senior staff members

Administrative Assistant and Office Administrator

Tata Consultancy Services
09.2006 - 03.2010
  • Worked for Chrysler, US and also handled Operations Management
  • Awarded as the best employee by Chrysler Board of Directors.
  • Completed bi-weekly payroll for 50 employees

Office Administrator

Naandi Foundation
08.2004 - 09.2006
  • Answering Phone calls and greeting officials
  • Travel arrangement and coordination
  • Making Hotel reservations
  • Purchase and maintenance of Office Stationery
  • Maintained Petty Cash book and day book
  • Maintained office stock, like Air Conditioners, Tables,Chairs,Pantry
  • Maintaining Attendance & Movement Register
  • Preparing internal notes
  • Organized monthly team meeting for 35+ staff members to check for any concerns, issues and needs
  • Communicated and worked closely with the Head of Operations for the same
  • Maintained Office equipment computers,printers,copiers,increasing efficiency by 10%
  • To maintain receipts & payments vouchers and sending the same to Accounts Dept,
  • To maintain Day book, receipts & payments
  • Issuing Salaries/ cheques
  • Processing and sending the bills to the Finance dept
  • Created and updated spreadsheet and presented for weekly,monthly and quarterly updates to upper management.
  • Interacted with customers by phone, email, or in-person to provide information
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
  • Maintained electronic and paper filing systems for easy retrieval of information
  • Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions

Office Administrator

08.2003 - 07.2004
  • Answering phone calls, greeting customers
  • Scheduling Staff Meetings,arrangement of refreshments
  • Making travel arrangements and coordination
  • Purchase of Office Stationery
  • Maintenance of Stock
  • Maintenance of Logbook for Vehicles
  • Maintenance of Movement Registers
  • Maintenance of Attendance Register
  • To maintain of Cash Book
  • To maintain receipts & payments vouchers and send the updates to the upper department
  • Issuing Salaries/Cheques
  • Interacting with bank personal and updating bank pass books
  • Taking care of other Office requirements, if any
  • Completed bi-weekly payroll for 100 employees
  • Interacted with customers by phone, email, or in-person to provide information
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
  • Maintained electronic and paper filing systems for easy retrieval of information
  • Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions

Education

Master - Business Administration

Osmania University
07.2007

Bachelors - Commerce with Computers

Osmania University
India
06.2003

Diploma - Commercial & Computer Practice

State Board of Technical Edu
05.2001

Skills

  • Technical Skills
  • Microsoft Office (Word, PowerPoint, Excel)
  • Typewriting: Higher Speed 200 Wpm
  • Office outlook
  • Skilled in public speaking, administrative skills and communication
  • Adept at Excel, preparing and delivering reports and budgeting
  • Passion for conflict resolution and building positive workplace environments
  • Awarded as “Best Performer” by Directors of Chrysler (Client) at Tata Consultancy Services”, India

Timeline

Senior Administrative Assistant

E.I. DuPont Service Center India
01.2011 - 01.2014

Administrative Assistant & Senior Administrative Assistant, Administrative Assistant

01.2011 - 01.2012

Administrative Assistant and Office Administrator

Tata Consultancy Services
09.2006 - 03.2010

Office Administrator

Naandi Foundation
08.2004 - 09.2006

Office Administrator

08.2003 - 07.2004

Office Administration

Master - Business Administration

Osmania University

Bachelors - Commerce with Computers

Osmania University

Diploma - Commercial & Computer Practice

State Board of Technical Edu

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