Summary
Overview
Work History
Education
Skills
Accomplishments
Affiliations
Timeline
Generic

Katy Smathers

Taylors,SC

Summary

Accomplished healthcare director with 28 years of experience in leading high-performance teams and spearheading strategic initiatives across academic, hospital and ambulatory settings. Recognized for driving transformative outcomes in; pioneering innovative programs that enhance care accessibility, elevate patient outcomes, and lower operational costs, cultivating strong partnerships with clinicians, team members, and community stakeholders to drive quality improvements in patient care, regulatory compliance, and safety, expertly managing budgets and resources to achieve financial objectives and enhance operational efficiency, cultivating a collaborative and inclusive culture that promotes diversity and strengthens team synergy.

Overview

28
28
years of professional experience

Work History

Director, Medical Center Clinics

The Children’s Hospital – Prisma Health – Upstate
02.2018 - Current

Offering expert business and operational leadership for all academic primary care facility-based Children’s Hospital Outpatient departments to advance organizational mission and objectives. Collaborating closely with hospital administration and medical leadership to:

  • Spearhead development of new programs and services aimed at enhancing delivery of high-quality clinical care while ensuring robust fiscal performance.
  • Oversee daily operations of outpatient clinics, aligning activities with organizational strategic plans for seamless functionality.
  • Innovate and explore opportunities to enhance patient access and optimize reimbursement for hospital-based clinical services.
  • Prioritize patient experience and expand care accessibility through continuous performance and quality improvement initiatives.
  • Partners with other directors, physicians, and interdisciplinary leaders throughout the health care system to oversee practice and operations
  • Contributes to the professional growth of management team and staff through development of mentoring relationships.

Clinic Operations Manager

Greenville Health System - Children's Hospital
05.2017 - 02.2018
  • Provided daily operational oversight for 7 clinical departments including 4 provider-based primary care pediatric clinics (including complex pediatric care & foster care medical home program and pediatric residency program practice sites), social work and care coordination department, and hospital outpatient pediatric infusion department.
  • Directed strategic planning and program development aligned with population health needs.
  • Managed team of 65 full-time equivalents (FTEs) including 3 clinical and non-clinical supervisors and 1 clinical manager.
  • Responsible for annual capital and operational budget preparation and maintenance, overseeing net revenue exceeding $8 million.
  • Led multiple concurrent quality improvement and population health management initiatives.

Practice Manager, V

Greenville Health System - Children's Hospital
12.2008 - 05.2017
  • Managed daily operations for five clinical departments encompassing provider-based primary care pediatric clinics, pediatric residency program practice sites, social work and care coordination, hospital outpatient pediatric infusion, and Synagis infusion departments.
  • Increased patient satisfaction by streamlining appointment scheduling and implementing efficient check-in processes.
  • Identified opportunities for additional services or expansion within the practice based on analysis of population and community needs assessment.
  • Developed policies and procedures for effective practice management.
  • Provided supervision and management to team of support personnel.
  • Managed office budget, reducing unnecessary expenses and allocating funds for necessary improvements.
  • Ensured compliance with healthcare regulations, maintaining up-to-date knowledge on industry standards and best practices.
  • Oversaw the hiring process for new employees, selecting candidates who aligned with the practice''s mission and values.
  • Established and maintained effective communication with staff, physicians and community organizations to promote high quality patient care.

Office Supervisor, Center for Pediatric Medicine

Greenville Hospital System - Children's Hospital
11.2005 - 12.2008
  • Established workflow processes for all non-clinical function within a 3-location hospital-based residency clinic, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
  • Set priorities and problem-solved workflow issues to maintain rapport with leadership, physicians and team.
  • Delivered performance reviews, recommending additional training or advancement.
  • Facilitated smooth communication between departments, promoting collaboration and problem-solving efforts.
  • Implemented effective employee recognition programs that increased morale and motivation within the team.
  • Supported a positive work culture that prioritized teamwork, professionalism, continuous learning opportunities.

Front Office Supervisor, Center for Pediatric Med

Greenville Hospital System - Children's Hospital
11.2003 - 11.2005
  • Supervision of front office team in a 2-location hospital-based residency program.
  • Enhanced patient and family satisfaction by efficiently managing front office operations and addressing customer concerns promptly.
  • Coached employees through day-to-day work and complex problems.
  • Coordinated with other departments to resolve patient issues promptly, ensuring a seamless experience from arrival to departure.
  • Promoted positive work environment by fostering teamwork among front office staff members and clinicians.

Office Coordinator - Pediatric Clinics

Greenville Hospital System - Children's Hospital
10.2001 - 11.2003
  • Collaborated with Director and physicians to develop policies and procedures that improved overall practice efficiency.
  • Coordinated scheduling, registration and billing teams in alignment with organizational policies and procedures
  • Enhanced patient experience by streamlining appointment scheduling and follow-up procedures.
  • Trained newly hired team members on office procedures and computer system.
  • Improved operational efficiency through regular review of processes, identifying areas for improvement and implementing necessary changes.

Administrative Assistant

Greenville Hospital System
04.1996 - 10.2001
  • Supported Director through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Assisted development and implementation of multiple practice moves and new pediatric services, including colocation of all pediatric subspecialty services at the Children's Hospital Outpatient Center.

Education

Master of Arts - Healthcare Administration

Ashford University
Clinton, Iowa
2014

Bachelor of Arts - Healthcare Administration

Ashford University
Clinton, Iowa
2012

Lean Six Sigma - Green Belt

Care Coordinator Institute
Columbia, SC

GE Healthcare Change Acceleration Process/Workout -

Greenville Health System

Certified Medical Office Manager -

Greenville Technical College, Buck Mikel Center
Greenville, SC

Skills

  • Strong ability to lead and manage teams, ensuring efficient operation of healthcare facilities
  • Ability to develop and implement short and long-term strategic plans for healthcare organizations with commitment to delivery of accessible patient-centered care
  • Proficiency in budgeting, financial planning, and resource allocation to ensure financial health
  • Strong analytical skills to identify problems and implement effective and innovative solutions
  • Knowledge of healthcare laws, regulations, and The Joint Commission accreditation standards including successful completion of 7 ambulatory survey cycles with no findings or discrepancies
  • Ability to build and maintain relationships with healthcare professionals, patients, and external partners
  • Capability to handle emergencies, disaster, and crisis situations effectively
  • Proficiency in using data to drive decision-making and improve healthcare outcomes

Accomplishments

  • National Environmental Leadership Award in Asthma Management - US Environmental Protection Agency (EPA), 2014, Center for Pediatric Medicine
  • Center for Pediatric Medicine Asthma Action Team - American Hospital Association NOVA Award, 2014
  • Greenville Health System Pillar Award – Quality, July 2014 Maternal Infant and Early Childhood Home Visitation (MIECHV) Grant Recipient, 2014-2016
  • SCDHHS/SCAAP Quality Through Innovation in Technology (QTIP) Demonstration Grant Awardee (2011-Present) Arranged return of embedded WIC services in high Medicaid population primary care clinic
  • NCQA Patient Centered Medical Home - Level 3 Multisite Recognition GHS pilot sites
  • Centering Parenting program implementation first practice site in SC
  • Reduction of ED Utilization for non-emergent illness by 82%, 2016-2017
  • Formation of afterhours primary care clinic for underserved populations
  • Launch of community embedded primary care medical home (Center for Pediatric Medicine – West)
  • Establishment of outpatient Pediatric Infusion department
  • Facilitator GHS Children’s Hospital Physician Work/Life Balance & Workflow Efficiency Task Force
  • Establishment of charter school-based telemedicine program
  • Formation of primary care medical home for children with medical complexity and children in foster care placement
  • Volunteer South Carolina Public Health Corp
  • Member Greenville Health System Children’s Hospital Leadership Team
  • Primary care expanded access practice site implementation to address ED utilization for non-urgent/emergent illness
  • Experience with transition of medical group practice site to HOPD status
  • Addition of flu vaccination for underinsured/uninsured parents and caregivers at no cost through partnership with SCDHEC at primary care sites
  • Implementation of Reach out and Read program in multiple sites
  • Introduction of two patient specific gene therapy treatments to GMH Pediatric Infusion
  • Expansion of Ferlauto Center for Complex Pediatric Care to include outpatient pediatric supportive care services
  • Embedded wrap around service inclusion in high-risk population primary care sites to include social work, care management, lactation assistance, respiratory therapy, and nutritional support
  • Focus on Pediatric dental health in the primary care setting with implementation of screening for dental caries, evaluation of access to dental care, and application of dental varnish services during well child care. Implementation of photo screening for ages 3-5 years of age using a hand held device (GoCheckKids), significantly reducing unnecessary referrals to optometry influencing SC DHHS to include as a reimbursable service
  • Led efforts to provide enhanced services to children of immigrant families and unaccompanied minors through partnerships with PASOs and the National Youth Advocacy Program (NYAP)
  • Participation in Telemedicine pilot program with SC Solutions Medically Fragile Children’s Waiver in efforts to reduce transportation costs
  • Addition of point of care testing for HIV and mononucleosis in the primary care academic practice setting
  • Expansion of MyChart access to foster families and NYAP care managers to improve access to care and access to PHI
  • Participation in SC AAP Immunization Hesitancy Reduction task force and demonstration project – encouragement of vaccination at non-well visits to improve completion rates. ‘Every Visit is a Vaccine Visit”.
  • Worked closely with WIC to address formula shortages during COVID response. Assistance in development of formula bank in coordination with the Carolina’s Collaborative direction of wait time for new mom/baby appointments for enrollment and communication pipeline established to provide proactive formula substitutions with WIC prescription orders.
  • Participated in efforts to address food insecurity through screening and collaboration with Mill Village Farms and Food Share
  • Partnership with Greenville Technical College Dental Hygienist program to provide dental exams/cleanings and development of treatment plan to uninsured/Medicaid eligible pediatric patients of Center for Pediatric Medicine at no expense to family.

Affiliations

  • Pediatric Patient Family Advisory Committee Kick Off Team
  • South Carolina Adolescent Vaccine Taskforce
  • Prisma Health Emergency Management Committee
  • Greenville Memorial Hospital Workforce Safety Committee
  • Medical Group Workforce Safety Committee
  • Medical Group Great Catch Review Committee
  • SC DHHS Workgroups – Medicaid Transportation, Quality Measurement Reporting and Pharmacy Benefit/Prior Authorization
  • SC AAP/DHHS Quality Through Innovation and Technology (QTIP) team 2011 - present
  • Well Health texting workgroup (3&4)
  • Children’s Hospital strategic planning committee
  • Ambulatory vaccine strategy committee
  • Member, Medical Group Management Association (MGMA)
  • Volunteer, South Carolina Public Health Corp
  • Facilitator, GHS Children’s Hospital Physician Work/Life Balance & Workflow Efficiency Task Force

Timeline

Director, Medical Center Clinics

The Children’s Hospital – Prisma Health – Upstate
02.2018 - Current

Clinic Operations Manager

Greenville Health System - Children's Hospital
05.2017 - 02.2018

Practice Manager, V

Greenville Health System - Children's Hospital
12.2008 - 05.2017

Office Supervisor, Center for Pediatric Medicine

Greenville Hospital System - Children's Hospital
11.2005 - 12.2008

Front Office Supervisor, Center for Pediatric Med

Greenville Hospital System - Children's Hospital
11.2003 - 11.2005

Office Coordinator - Pediatric Clinics

Greenville Hospital System - Children's Hospital
10.2001 - 11.2003

Administrative Assistant

Greenville Hospital System
04.1996 - 10.2001

Master of Arts - Healthcare Administration

Ashford University

Bachelor of Arts - Healthcare Administration

Ashford University

Lean Six Sigma - Green Belt

Care Coordinator Institute

GE Healthcare Change Acceleration Process/Workout -

Greenville Health System

Certified Medical Office Manager -

Greenville Technical College, Buck Mikel Center
Katy Smathers