BARBARA J. Kirkpatrick
Kingwood,TX
Summary
Development Specialist with 3 years of non-profit experience. In-depth knowledge of onboarding employees, effectively planning strategies to meet staff development requirements. Experienced in using and learning management systems to drive training and development across all company levels. Skilled Development Assistant with more than 10 years of experience supporting wide range of organizations in achievement of business objectives. Successful working with multidisciplinary teams in timely and quality completion of office functions. Dedicated to service excellence, collaboration and cost efficiency. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
23
23
years of professional experience
Work History
Development Associate
Re:MIND – Bioplar and Depression Support
03.2021 - Current
- Answer and direct incoming calls
- Assisted with interested callers to attend on available meeting in person and through zoom
- Supporting the re: MIND as needed
- Enter donor payment information into DonorPerfect software of donation
- Retrieve invoices, payments, and statements, scan, email, and enter deposits in donor accounts, and submit to bookkeeper donations and invoices
- Generate letters for donations received and entered in database
- Communicate with donors to verify information and donor accuracy
- Research and assist in donor payments and grants
- Generate and submit monthly reports on donations
- Deliver and pick items from or to mailbox, bank deposits, to Director’s home office
- Attend community events and initiatives of re:MIND per the policies and directives from the Executive Director and the program department to further promote re:MIND’s mission
- Report to Advancement Manager and Executive Director
- Maintain existing filing system in order
- Manage office daily activities
- Maintain and order office supplies and water for office
- Support and assist in annual luncheon
- Coordinate and assist with new employee enrollment.
- Support grant application process, securing more funding opportunities for organizational growth.
- Managed donor database efficiently, maintaining accurate records and generating insightful reports for decision-making purposes.
- Contributed to annual reporting processes by collecting relevant data from various departments and presenting it in an engaging manner for stakeholders'' review.
- Completed projects in alignment with target deadlines and financial objectives.
- Attended special events, acting as client representative and making new contacts with possible donors.
- Provided assistance to leaders and staff to reach objectives in corporate policies, procedures and regulations.
- Worked with specialists across departments to achieve successful completion of projects on time and within budget.
- Attended events to develop professional network of potential donors.
- Streamlined the grant application process, securing more funding opportunities for organizational growth.
Esthetician-Office Coordinator and Esthetics
Kingwood Skin Essentials
07.2014 - 06.2018
- Greet, welcome, and assist incoming guests
- Coordinated office activities during spa activities
- Data Entry
- Answer phone(s)
- Support staff with marketing and outgoing correspondence
- Perform calculations and produce spreadsheet in Excel
- Coordinate incoming/outgoing mail and telecommunications logistics
- Maintain area in an organized and orderly manner.
- Performed various facial treatments for optimal skin health, including microdermabrasion, chemical peels, and LED therapy.
- Educated clients on proper skincare routine maintenance and guided them in selecting appropriate home care products.
- Assisted management in inventory control, regularly monitoring stock levels and placing orders as needed.
- Maintained strict sanitation protocols to ensure a clean and safe environment for both staff and clients.
- Participated in ongoing professional development opportunities to stay current on industry trends and techniques.
- Demonstrated proficiency in various waxing services, resulting in smooth skin with minimal discomfort for clients.
Esthetician
Arturo’s Spa
01.2013 - 10.2013
- Follow Sanitation Procedures 100%
- Review appointment schedule at the completion of each service to verify client arrivals and/or schedule changes
- Educate clients on skincare needs through services and products.
- Performed various facial treatments for optimal skin health and including microdermabrasion.
- Demonstrated proficiency in various waxing services, resulting in smooth skin with minimal discomfort for clients.
- Developed individualized, therapeutic skin care programs.
- Explained benefits of skin care products to clients.
Esthetician
Beauty Brands
01.2011 - 01.2013
- Attend and participate in all registered education classes and demonstrate the learned skills to a member of the management staff
- Attend all monthly and quarterly salon meetings
- Demonstrate 100% proficiency in technical skills.
- Improved client satisfaction by providing customized skincare treatments and product recommendations based on individual needs.
- Demonstrated proficiency in various waxing services, resulting in smooth skin with minimal discomfort for clients.
- Performed various facial treatments for optimal skin health and including microdermabrasion.
- Developed personalized treatment plans for clients experiencing acne or other skin issues, leading to improved complexion over time.
- Increased client retention rate through attentive follow-up procedures after each appointment to gauge satisfaction and encourage rebooking.
- Conducted thorough skin analysis, identifying potential issues and recommending appropriate interventions.
- Established long-lasting relationships with clients by providing personalized care and consistently delivering outstanding results.
- Analyzed skin condition and made appropriate product recommendations.
- Performed waxing, body wrap application, and gentle exfoliation to improve overall skin condition.
Administrative Assistant
Hines Interests
05.2006 - 06.2009
- Coordinated office activities for a unit
- Data entry
- Processed payroll and personnel document and maintaining related records
- Coordinated mail, shipping and receiving, and telecommunication logistics
- Produced general correspondence
- Created and maintained reports and calendars
- Answered phone(s) and assisted with other tasks and projects as assigned
- Performed calculations and produced spreadsheets in Excel
- Maintained department filing system.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Maintained up-to-date knowledge of industry best practices and office software updates to maximize efficiency in administrative tasks.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Office Coordinator
University of Houston Centre for Immigration Research
02.2001 - 01.2005
- Monitored personnel budget and expenditure activities on unit accounts
- Administered operating accounts, federal and state grants, and monthly reconciliations
- Coordinated travel arrangements for faculty and/or staff and processed travel reimbursement forms
- Assisted, distributed, processed time sheet/payroll, and personnel documents
- Audited and maintained accurate records on the same; prepared or assisted in pre-pare Position Action Requests (PARs)
- Assisted faculty and/or staff with personnel-related issues, such as health insurance, direct deposit, holidays, training programs, and so forth
- Provided clerical office support to office staff by performing diverse duties such as word processing, typing, filing and prepare department expenditure documents
- Coordinated mail, shipping and receiving, and telecommunication logistics
- Assist staff and coordinate work of clerical support assistants and/or student workers.
- Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism at all times.
- Collaborated with various departments to streamline processes and improve interdepartmental communication.
- Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
- Implemented inventory control measures for office supplies, reducing waste while maintaining adequate stock levels.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
- Provided clerical support, addressing routine, and special requirements.
- Efficiently supervised filing, sorting and handling incoming and outgoing mail.
- Maintained computer and physical filing systems.
- Updated reports, managed accounts, and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Organized company meetings and scheduling for employee team.
Education
Associate in Science -
Kingwood College
Kingwood, Texas05.2013
Certificate - Aesthetics
Kingwood College
Kingwood, Texas05.2010
Diploma -
W. B. Ray High School
Corpus Christi, Texas05.1995
Skills
- Microsoft Office Pro
- Excel
- Millennium
- Aware
- Access
- InMagic
- PeopleSoft (financial & HRMS)
- Paradox
- WebCATs-Softshare
- Data entry
- Typing
- 10 key calculators
- Knowledge of the copy machine and fax
- Strategy Implementation
- Oral and Written Communications
- Nonprofit experience
- Donor relations
- Community outreach
- Database management
- Board relations
- Program development
- Financial reporting
- Clerical Functions
- Database Administration
- Office Operations
- Report Generation
- Documentation and Reporting
Timeline
Development Associate
Re:MIND – Bioplar and Depression Support
03.2021 - Current
Esthetician-Office Coordinator and Esthetics
Kingwood Skin Essentials
07.2014 - 06.2018
Esthetician
Arturo’s Spa
01.2013 - 10.2013
Esthetician
Beauty Brands
01.2011 - 01.2013
Administrative Assistant
Hines Interests
05.2006 - 06.2009
Office Coordinator
University of Houston Centre for Immigration Research
02.2001 - 01.2005
Associate in Science -
Kingwood College
Certificate - Aesthetics
Kingwood College
Diploma -
W. B. Ray High School
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