Esai Cortez

· Manage daily payroll activities and ensure team deliverables are completed

· Manage payroll analysts to ensure accurate processing of multistate payrolls in compliance with our policies and with federal, state, and local tax regulations

· Report and process payroll taxes, garnishments, and payroll general ledger reconciliations

· Contribute subject matter expertise, counsel, and support on payroll-related matters and all payroll requirements

· Coordinate internal and external audit segments for the payroll function

· Provide policy and process recommendations using research to increase efficiencies and opportunities for continuous improvement

· Maintain the confidentiality and security of data accessed during the course of daily activities

· Team performance management including staff training and development

· Review the preparation and distribution of important financial reports for management

· Ensure internal controls are in place (including SOX controls)

• Responsible for processing multiple payrolls across the organization
• Stay up to date on new requirements and regulations; advise management on needed actions
• Processed payroll garnishments such as tax liens and child support
• Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies
• Ensures complete confidentiality and security of personal employee information, including enrollment and compensation information, etc
• Process all wage garnishments, deductions, retro checks, and payments for all employees
• Assist with operations of 401k retirement plan by working closely with third-party administrator and record keeper to ensure accurate administration of the plan
• Work closely with investment advisor and auditors when needed
• Ensure compliance with all Federal, State and Local requirements
• Completion of annual 401(k) Audit and assist with annual compliance filings as needed

• Assist in Open Enrollment Process including system testing, communications preparation and site education as needed
• Successfully created, reviewed, and distributed various payroll reports to support financial projections, audits, HR reviews and compliance issues
• Conducts training for all employees, supervisors and managers on processes related to the time-entry system
• Completion of annual ACA Reporting and Filing
• Successfully constructed RFP for new Timekeeping System
• Administer time & attendance (entering shifts and assigning schedules, error corrections linked to payroll, payroll and system interfaces, prior period adjustment support, system updates, vacation / holiday / sick-day calculations and reporting)
• Enters, maintains, and/or processes information in the Time & Attendance system; information may include new employee setup / change, time worked, paid leave and holidays, etc
• Maintains employee demographic data for time keeping processing, identifies opportunities for improvement and recommends solutions for optimizing scheduling to maximize service and quality
• Produces work volume and staffing forecast dashboards and reports, as well as comparative data on results
• Forecasts from applicable systems
• Develops recommendations for scheduling; uses staffing requirements and operations schedules to determine required staffing levels to ensure the organization's ability to meet operational commitments
• Utilizes integrated database tracking tools for staffing patterns (vacation, sick, training, etc.) to optimize staffing forecasts

• Process Payroll for 800+ Employees on a weekly basis
• Prepare Journal Entries
• Daily Reporting to track various data sets
• Reconcile accounts to ensure accuracy
• Pension Calculation for all Employees
• Handle Sensitive documents like that of Direct Deposit forms, W4 Forms, Garnishments, Grievances, etc
• Prepare monthly and annual Forecast
• Complete Month End Close activities
• Complete SOX testing for auditing purposes

• Assisted with Payment Processing
• Request and Verify Purchase Orders
• Billing
• Statement Processing
• Collections
• Payment posting
• Customer correspondence

• Provide teller services, which include accepting deposits, payments, and check cashing to customers
• Sell deposit, loan, and fee-based products
• Assisting customers with customer service issues and account maintenance
• Attend teller and personal banking training to stay current with information
• Other services provided include Collection Services, Wire Transfers, Bankcard Cash Advances, Statement Calls, Certified Checks, Savings Bonds Issuance and Redemption

• Analyzed and common sized financial statements
• Produced tables and graphs that summarized large data sets
• Shadowed credit analyst and commercial lenders
• Exposed to fundamental credit underwriting guidelines and how to identify credit risks
• Assembled and analyzed loan packages
• Reviewed documents needed for closing deals
• Attended meetings with customers and prospects