Aakanksha Garg
Alexandria,USA
Summary
With over 12 years of experience in reporting and analysis, Aakanksha Garg brings a strong background in contract administration and records management. Excels in ensuring compliance with internal and external reporting requirements, creating documents, excel spreadsheets, and reports. Expertise extends to data reporting, contract analysis, federal contract deliverable management, training, and program/policy research. Comprehensive knowledge of project operations allows for necessary support to meet all contract requirements and deliverables. Successfully collaborates with corporate leadership on various aspects of contract administration including time reporting, security onboarding, sub-contractor time and cost tracking, sub-contractor invoice reviews, project deliverables tracking, and overall project-related task reporting and tracking. Also a recruitment professional with a proven track record in coordinating end-to-end hiring processes. Has a knack for enhancing recruitment strategies and streamlining operations. Known for collaborative teamwork and adaptability to evolving requirements. Possesses strong skills in candidate assessment and communication. Diligent human resource professional with robust background in recruitment processes and coordination. Successfully streamlined applicant tracking and interview scheduling to enhance hiring experience. Demonstrated proficiency in candidate sourcing and relationship management.
Overview
14
14
years of professional experience
Work History
Recruiting Coordinator, Global Specialty Recruiting Team (Contract)
Amazon
05.2024 - Current
- Work with high visibility with top-level executives from around the globe and manage the entire candidate lifecycle in terms of scheduling, candidate experience, data management, and travel arrangements
- Emphasize the candidate, ownership, and experience and the Recruitment Coordination for the Global Specialty Recruiting team to create a lasting immediate impact on the experience of our most senior candidates to include Principal Engineers, Science and Design, and Executives
- Maintain role as candidate’s primary point of contact for information and assistance throughout the interviewing process
- Schedule approximately 35 to 40 on-site and virtual interviews and coordinating with Executive Assistants supporting senior leadership
- Ensure an excellent candidate experience through prompt follow-up, high quality work, and communication following an SLA of 24 hours to 48 hours with executive candidates throughout the candidate’s lifecycle from initial contact to start date
- Ensuring on-site candidates have a positive interview experience being their main point of contact throughout their day and ensuring the interview schedule flows smoothly
- Enter and track candidate information into HIRE database and ensure appropriate parties have access to necessary information
- Perform complex calendar management and scheduling of internal and external meetings
- Manage multiple tasks and action items (documentation, follow-up, and preparation) while ensuring appropriate and timely action on deliverables
- Coordinated candidate interviews with hiring managers, ensuring a smooth and efficient interview process for all parties involved.
- Operated and maintained applicant tracking and candidate management systems.
Diversity & Talent Coordinator, Executive Assistant to Sr. Director (Contract)
Volkswagen Group of America
09.2023 - 05.2024
- Communicate with clients or employers about project, event or campaign expectations and goals
- Collaborate with clients or employers, finance teams and other team members on budgeting and allocating funds
- Manage deadlines and progress across the team to ensure the project is delivered on time and on budget
- Organize third-party providers and vendors to deliver elements that can't be produced in-house
- Oversee the delivery of projects and making adjustments as necessary to ensure they are delivered to specifications and high standards
- Manage and track all aspects of the Employee Referral Program to include submission forms, tracking progress, and submitting SAP Payment Process Forms for Referral Payout
- Audit and submit expenses for Sr Diversity Director for the North America Region
- Collect and analyze feedback from customers and other project users to gauge satisfaction and success
- Submit invoice, compliance forms, and sponsorship forms for diversity events and memberships
- Maintain program integrity, accountability, data and metrics
- Coordinate and maintain the Leader's calendar, schedule, meetings, conferences and speeches/presentations; arrange travel plans and accommodations
- Provide support coordination of HR and Recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others
- Participate in and provides analytical support in design, development, and implementation of overall projects and programs
- Research and prepare ad hoc or standing reports, analyses, summaries, charts, and graphs
- Attend and participates in job fairs, community activities, and other public and departmental recruitment-related events
- Handle and communicates invoicing and the payment process to vendors
- Manage risks by clarifying any questionable invoice items, costs, or signatures
- Assemble and review invoices to be completed for payment
- Maintain documentation needed for auditing and compliance
- Partner with other business units and vendors to improve procedures, resolve problems, and implement initiatives; presents conclusions and recommendations to management and department
- Handle and prioritizes multiple ranges of advanced administrative duties with wide latitude for independent judgment and initiative
Recruiter
Dynamic Service Solutions
04.2023 - 09.2023
- Build applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, media, and internet sites; providing organization information, opportunities, and benefits; making presentations; and maintaining rapport
- Recommend and implement recruitment strategies which include but is not limited to researching recruitment websites, job fairs etc for finding new talent
- Complete the recruitment cycle with each qualified applicant which includes but is not limited to scheduling and conducting interviews, conducts background, credit and judiciary checks, completes references
- Ensure that all required pre-employment screening such as background, drug test and reference checks are completed while displaying effecting knowledge of federal and state leave and disability laws related to benefits, HIPPA, FMLA, ADA and substance abuse.
- Responsible for attracting candidates using various sources and external job boards
- Schedule interviews and conducts interviews
- Arranges management interviews
- Conduct application reviews to assess work experience, credentials, and level of professionalism of the applicant
- Determine applicant qualifications by interviewing applicants, analyzing responses, verifying references, and comparing qualifications to job requirements
- Assess applicants' relevant knowledge, skills, soft skills, experience and aptitudes
- Post job ads and organize resumes and job applications
- Monitor and audit career site and other external posting sites to ensure all job listings are accurate
- Plan and coordinate job fairs and other recruitment events
- Update and maintain the Applicant Tracking System (ATS)
- Ensure company attracts, hires and retains the best employees, while growing a strong talent pipeline
- Compile reports and spreadsheets and prepare spreadsheets
- Create documents and reports using Microsoft Suite (Outlook, Excel, Power Point, and Word), SharePoint, OneDrive to perform various administrative functions daily
- Prepare documentation as needed for management within company
- Create, review, and provide critical analysis of recruiting activity for the market; devise action plans for continuous improvement
- Assist to evaluate the project descriptions, needs, goals, activities, and uses of funds
- Keep senior management informed with detailed and accurate reports or presentations
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
Executive Recruiting Coordinator (Contract)
Ernst & Young
06.2021 - 02.2023
- Provides administrative support for maintaining applicant tracking using SuccessFactors as needed for executive level candidates
- Create ad hoc reports using excel to track activity for different requisitions and service lines for Core Business Services
- Prepare Director Nomination Forms for initiating onboarding process for Directors
- Track background checks, orientation, executive assistants, and status of laptop deliveries
- Respond and assist with candidate onboarding and ensure an smooth transition into new roles for new hires
- Schedule/calendar welcome transition meetings for executives
- Coordinated candidate interviews with hiring managers, ensuring an smooth and efficient interview process for all parties involved.
- Operated and maintained applicant tracking and candidate management systems.
Program Administrator
Telesis Corporation
07.2020 - 06.2021
- Create and update necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third party management systems
- Create and distribute correspondence relevant to the team, project, or program (internal and external)
- Track and review deliverables for completeness and adherence to contract delivery date(s)
- Provide ad hoc reports using Microsoft Excel as requested
- Create, coordinate, and distribute Division's Quarterly Newsletter on current state affairs for all contracts in the Division
- Review, submit, and monitor security clearance paperwork for several federal contracts within 24 hours of receipt
- Assist with administrative preparation for various meetings to include documentation on security clearance paperwork and onboarding of staff
- Assist with recruitment for open positions within the Division of Managed Services and Infrastructure Programs
- Communicate all issues to management prior to reaching critical status and resolving issues involving discipline, performance, employee concerns, attendance, personnel actions, and employment policies/procedures and laws (e.g., EEO, AAP, FMLA, ADEA, ADA).
- Maintain accurate and complete files via SharePoint for projects and programs
- Track and manage employee leave requests and leave balance(s) in CostPoint
- Review, reconcile and/or approve employee timesheets for multiple contracts in CostPoint
- Prepare and submit excel reports for hours and finances for several contracts on a weekly basis
- Review, reconcile and/or approve invoices for multiple contracts
- Monitor and verify subcontracts contractual funding commensurate with planned hours and/or funding
- Developed and maintained a comprehensive database of program participants, helping to track progress and ensure appropriate follow-up actions were taken as needed.
- Managed budget allocations effectively, ensuring optimal use of resources and timely delivery of services.
Recruitment Coordinator
United Airlines
12.2019 - 02.2020
- Supported sourcing and selection processing activities, including collecting, entering, and maintaining new hire data in Taleo; scheduling pre-placement testing/assessment dates and interviews; collecting, validating, and processing employment-related information for new hires
- Supported selection processing with record setup, I-9 processing, criminal background checks, medical clearance review, fingerprinting, and validation of documentation
- Managed mass hire and bid processes which included scheduling interviews and coordinating training class placement
- Communicated offers or rejections to candidates via telephone, letters, email, etc
- Supported onboarding transaction processing activities, including setting up new hires on the payroll system (PeopleSoft); calculating salary determination for Management & Administrative/Union positions
- Provided superior customer service to all employees by promptly responding to employee inquiries and achieved performance measures by adhering to established customer service standards, processes, procedures, and systems and hence, improved Staffing Center processes
- Maintained data integrity in all work processes to ensure compliance with federal and state regulations
Project Delivery Analyst
Deloitte
04.2017 - 06.2019
- Assisted in the recruitment and hiring needs of airports based on unfulfilled hiring needs
- Prepared training materials and help train the Recruitment and Hiring Team for the outreach for the Western, Central, and Eastern regions
- Provided instrumental support that led the West Team Lead to receive recognition and nomination for the National Award for Honorary Partnership and the TSA Challenge Coin
- Designed recruitment strategies for improving application numbers for hiring needs of the airport staff, which resulted in a 73% increase in female applicants within a week
- Researched and coordinated offsite recruitment events including job fairs, information sessions, and other recruitment activity that resulted numerous airports to increase applications significantly from 20 applications to 65 applications within a week of the event
- Created and maintained weekly reports for application tracking and management for high priority airports and helped train the Recruitment and Hiring Team on the same
- Conducted market research for labor challenges and outreach to derive new strategies for advertisement of job opportunity announcements that resulted in a strong community network for TSA and a strong social media presence that have led to 4,000 hits for TSA positions for certain airports
- Enhanced customer satisfaction by promptly addressing inquiries and resolving issues.
- Contributed to the development of standard operating procedures to streamline workflows across the organization''s delivery network.
Staffing Specialist/ HR Administrator
Creative Information Technology, Inc. (CITI)
03.2015 - 04.2017
- Supported the healthcare services division executives including CEO of Healthcare Division, Director of Healthcare, Director of Business Services, Recruitment Manager, and other internal stakeholders in recruiting, staffing, compensation, and performance management
- Exercised results driven knowledge and solutions for full cycle recruiting from sourcing, interviewing, comp analysis, types of employment status, employee orientations, maintaining employee data in Cost Point, payroll changes in ADP, I-9 processing, employment verifications, benefits to salary negotiations
- Resolve issues involving discipline, performance, employee concerns, attendance, personnel actions, and employment policies/procedures and laws (e.g., EEO, AAP, FMLA, ADEA, ADA).
- Opened job requisitions and created job postings on recruitment sites including social media
- Prepared offer letters, associated onboarding and new hire forms; assisted employees with benefits related questions and discrepancies
- Executed and prepared budget reports, travel arrangements, expense reports, executive and interview calendar management, applicant status updates, and metrics useful to process management
- Interacted with recruiting vendors and end client on a need basis to profile submissions, employment contracts, bill rates, and performance management
- Created and maintain recruitment database for Healthcare IT positions
- Composed business correspondence for HR matters including operations and recruitment under minimal direction from the vendors served
- Handled sensitive/confidential information requiring a high level of discretion regarding employee relations and operational activities
- Delivered creative solutions to problem of dealing with competing recruiting demands for technical and healthcare positions by introducing and managing new recruiting sources
- Evaluate resumes for work experience, training, skills, certifications, and qualifications against given requirements
- Responsible for supporting delivery of website releases of new healthcare content on the company website
- Scheduled interviews with potential candidates, filled out required paperwork and prepared introduction manuals.
- Managed high-volume requisitions across multiple industries, consistently meeting deadlines while providing top-notch candidates for each role.
Administrative Recruiter (VA, DC, MD)
Robert Half Healthcare
04.2014 - 10.2014
- Recruited and parsed approximately 400 new recruits in first three months for various healthcare positions throughout VA, DC, and MD
- Conducted approximately 300 interviews, 250 candidate availability updates, and 1,800 recruiting calls and events in the system in 7 months from entry level healthcare positions to office manager roles
- Strategically planned methods to achieve operational goals and targets by re-designing a healthcare matrix of available candidates and most placeable candidates (MPC) based on certifications, location preferences, salary requirements, level of experience, and software expertise of approximately 250+ employees for the state of VA, DC, and MD
- Posted positions and managed job postings through approved recruitment channels such as CareerBuilder, Monster, and Office Team internal database
- Conducted weekly employee quality check (EQC) calls and quality check (QC) calls with clients for performance management of all active employees on assignments on an as needed basis
- Explained employee compensation, benefits, schedules, working conditions and promotion opportunities when recruiting, hiring, and presenting candidates during interview process to fulfill job orders
- Assisted with development of written materials and coordinated employment offers with management and extended offers to select candidates for job orders and requirements
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
- Resolve issues involving discipline, performance, employee concerns, attendance, personnel actions, and employment policies/procedures and laws (e.g., EEO, AAP, FMLA, ADEA, ADA)
Interview Assistant (contract position)
Sparks (Client Booz Allen Hamilton)
11.2013 - 02.2014
- Initiated, assessed (e-app, Gshare, Taleo Onboarding), and executed the onboarding for the candidates against the ATWs received in the candidate applications box
- Ensured no existing or valid applications were in progress or within the 90-day period using Onboarding processes, E-app, and Gshare
- Executed PSEF and complete prescreen information forms for the ATWs requiring a PSEF and security clearance; and completed information as instructed by recruiters
- Reassigned Talent Engagement Specialists (IC) for the ATWs once the PSEF and prescreen information was executed
- Assisted candidates by troubleshooting their problems with accessing applications and completing assigned required tasks
Recruitment Coordinator
INOVA Health System
08.2012 - 08.2013
- Managed and coordinated background checks for new hires
- Prepared offer letters and onboard documents using iCIMS Applicant Tracking System for 185 new hire employees and approximately 105 internal employees
- Participated at new employee orientation and registered employees for required hospital orientations and training with the HR department, hiring managers, and recruiters for hired employees
- Processed verification of I-9 documentation and required licenses /certifications with HRIS
- Investigated, validated, and researched in ICIMs to assist with financial approvals such as employee bonuses and internal transfer requests within Lawson to be reviewed by HRIS
- Resolved concerns of new hire employees regarding company policies, payroll set up, recruitment process, and benefits information
- Managed, scheduled, and maintained the Employee Health Screening Appointments and orientation schedules for the prospective employees
- Organized and managed travel arrangements based on training schedules and interview schedules for the corporate executives and new hires
- Created documents, spreadsheets, reports for maintaining the recruitment new hire database for the internal and external new hires using MS Word, Excel, and PowerPoint
- Maintained open lines of communication throughout the entire recruitment process, fostering positive relationships with both candidates and clients.
HR Administrative Assistant
MULTIVISION, Inc.
05.2011 - 03.2012
- Managed daily calendar operations, prepared reports for status updates 200 employees including H1B employees and weekly progress reports to director of training; compiled and updated Employee Personnel files; processed I-9 forms
- Provided company portal updates and weekly status reviews of administrative HR functions, including health insurance; immigration approvals of H1B employees; preparation of employment verification letters for DMV; and processed H1B and H4 Visa stamping documents
- Fielded questions regarding salary, benefits, policies, and procedures
- Coordinated employment investigations, background checks, and drug testing for new hires and current employees
- Efficiently managed personnel files, ensuring all documents were up-to-date and in compliance with legal requirements.
- Acted as a reliable point of contact for employees seeking information on company policies, benefits, or general HR matters.
Education
M.P.A. - Public Administration: Healthcare Management
DeVry University/Keller Graduate School of Management
Manassas, VAB.S. - Psychology
George Mason University
Fairfax, VASkills
- Human resource candidate management
- Recruiting
- Onboarding, Employee relations, and Employee performance management
- Budget and financial management
- Data reporting and analysis
- Contract administration
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Oracle Taleo Onboarding
- GShare File Sharing (FTP)
- ICIMS Applicant Tracking System
- PeopleSoft
- Manager's Toolbox
- HRIS
- SharePoint
- Canva
- CostPoint
- Avature
- SuccessFactors
- Chime
- Excel spreadsheets
- Candidate tracking
- Boolean search
- Offer negotiation
- Program support
- Talent management
- Customer relationship management
- Career Development
- Employment law
- Performance measurement
Timeline
Recruiting Coordinator, Global Specialty Recruiting Team (Contract)
Amazon
05.2024 - Current
Diversity & Talent Coordinator, Executive Assistant to Sr. Director (Contract)
Volkswagen Group of America
09.2023 - 05.2024
Recruiter
Dynamic Service Solutions
04.2023 - 09.2023
Executive Recruiting Coordinator (Contract)
Ernst & Young
06.2021 - 02.2023
Program Administrator
Telesis Corporation
07.2020 - 06.2021
Recruitment Coordinator
United Airlines
12.2019 - 02.2020
Project Delivery Analyst
Deloitte
04.2017 - 06.2019
Staffing Specialist/ HR Administrator
Creative Information Technology, Inc. (CITI)
03.2015 - 04.2017
Administrative Recruiter (VA, DC, MD)
Robert Half Healthcare
04.2014 - 10.2014
Interview Assistant (contract position)
Sparks (Client Booz Allen Hamilton)
11.2013 - 02.2014
Recruitment Coordinator
INOVA Health System
08.2012 - 08.2013
HR Administrative Assistant
MULTIVISION, Inc.
05.2011 - 03.2012
B.S. - Psychology
George Mason University
M.P.A. - Public Administration: Healthcare Management
DeVry University/Keller Graduate School of Management