Aaryn LeVert-Kidd
Center Point,AL
Summary
Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
22
22
years of professional experience
Work History
EXECUTIVE ASSISTANT II
UAB Hospital
06.2016 - Current
- Manages Chief Nursing Officer calendar, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Provides support of Nursing Services within the Healthsystem
- Composes, types, edits, and distributes correspondence, memos, minutes, and similar documents for committees and teams in which the CNO chairs/co-chairs
- Responsible for completing Payment Requests, PO Requisitions, and Journal Entries for payment to vendors and employees for nursing services when requested
- Used Microsoft Office suite daily - Word, Excel, PowerPoint, Outlook
- Updated and maintained confidential databases and records.
- Fast paced environment dealing with staff, patients, and the public
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for Chief Nursing Officer and additional staff as assigned.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Volunteered to help with special projects and committees of varying degrees of complexity.
- Manages Nursing Workforce Initiative (NWI) program.
- Facilitated training and onboarding for incoming office staff.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
OFFICE ASSOCIATE II.
UAB Hospital
04.2013 - 06.2016
- Composes, types, edits, and distributes correspondence, memos, minutes, and similar documents for committees and teams in which the Administrative Director chairs/co-chairs
- Completed clerical tasks such as filing, copying, and distributing mail.
- Distributes, edits, copies, files department personnel records; processes employee KRONOS timecards and submits to Payroll Department by designated deadline
- Is viewed as a resource by Nurse Educators, Nurse Managers, Managers, and Lead NPs and facilitates communication with Administrative Director
- Managed the collection and record keeping of the hospital's donations to the American Heart Association
- Responsible for completing Payment Requests, PO Requisitions, and Journal Entries for payment to vendors and employees for Division when requested.
- Trained and supervised employees on office policies and procedures.
- Performed wide-ranging administrative, financial and service-related functions.
OFFICE SERVICES SPECIALIST II.
UAB Hospital
05.2011 - 04.2013
- Prepared and edited documents to produce precise, accurate and professional communication.
- Distributes, edits, copies, files department personnel records and processes employee KRONOS and submits to Payroll Department by deadline
- Is viewed as a resource by staff RNs, PCTs, Secretaries, Educator, and Nurse Manager.
- Maintained monthly, weekly and daily reports of transaction.
- Planned and coordinated logistics and materials for monthly staff meetings.
- Performed wide-ranging administrative, financial and service-related functions.
UNIT SECRETARY/ADMINISTRATIVE ASST.
UAB Hospital
01.2003 - 05.2011
- Composes, types, edits, and distributes correspondence, memos, minutes, and similar documents according to instruction
- Distributes, edits, copies, files department personnel records and processes employee KRONOS and submits to Payroll Department by deadline
- Designs and produces a wide range of documents to be posted according to the general directions of the Nurse Manager
- Is able to handle extraordinary work-load performing unit secretarial duties as well as assisting Nurse Manager with her daily duties with minimal display of stress
- Is viewed as a resource by staff RNs, PCTs, Secretaries, Educator, and Nurse Manager.
Education
Advanced Academic Diploma -
FULTONDALE HIGH SCHOOL
Fultondale, Alabama05.1999
Skills
- Business Administration
- Strategic Planning
- Expense Reporting
- Office Management
- Database Management
- Project Oversight
- Business Writing
- Meeting planning
- Strong Problem Solver
- Conflict Management
Accomplishments
- Collaborated with team of nurse leaders in the continued development of the Nursing Workforce Initiative.
- Awarded the Excellence in Support of Nursing award in 2019.
References
References available upon request.
Professionalmembershipsandconferences
- AlaSHES/AP - Alabama Society of Healthcare Executive Secretaries and Administrative Professionals
- AEAP - Association of Executive and Administrative Professionals
- 2016 AEAP (Association of Executive and Administrative Professionals) Conference
Timeline
EXECUTIVE ASSISTANT II
UAB Hospital
06.2016 - Current
OFFICE ASSOCIATE II.
UAB Hospital
04.2013 - 06.2016
OFFICE SERVICES SPECIALIST II.
UAB Hospital
05.2011 - 04.2013
UNIT SECRETARY/ADMINISTRATIVE ASST.
UAB Hospital
01.2003 - 05.2011
Advanced Academic Diploma -
FULTONDALE HIGH SCHOOL
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