Hi, I’m
Abbi Cox
Executive Assistant
Los Angeles,CA
Summary
Enterprising Senior Executive Administrator with 7 years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented toward meeting long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.
Overview
8
years of professional experience
Skills
70 WPM Typing speed
Resourceful
Time management
Strong problem solver
Meticulous attention to detail
70 WPM typing speed
Risk management
Worksite coordination
Work History
Prime Cut Machinery SalesLos Angeles, CA
Executive Assistant to the Chief Executive Officer
10.2021 - Current
Job overview
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Developed and maintained automated alert systems for important deadlines.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Used advanced software to prepare documents, reports and presentations.
- Managed and reviewed filing and office systems.
Automatic Pool CoversMooresville, NC
Personal Assistant to the Chief Executive Officer
01.2019 - 12.2020
Job overview
- Input traveler information into system, resolved schedule conflicts and assessed fees owed to complete trip packages.
- Planned tours through the South East for up to 5 employees.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Collaborated in cloud environments such as Slack and Google Workspace.
- Experienced with productivity tools such as Slack, Zoom, Google Docs and Sheets, ClickUp and Asana.
- Sourced and ordered installation equipment and supplies.
- Served as point of contact between clients and managerial staff.
- Maintained appropriate filing of personal and professional documentation.
- Used discretion when handling confidential information.
- Utilized personal and professional networks to identify, acquire and manage new clients.
- Oversaw personal and professional calendars and coordinated appointments for future events.
Lucas HopeSherrills Ford, NC
Executive Assistant to the Chief Executive Officer
01.2017 - 12.2019
Job overview
- Provided multifaceted services to professionals by managing mail, scheduling appointments and other administrative tasks.
- Used discretion when handling confidential information.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Provided clerical support, addressing routine and special requirements.
- Executed record filing system to improve document organization and management.
- Streamlined document processing to improve traceability.
- Verified accuracy of records by consistently updating client information.
- Ordered and distributed office supplies while adhering to fixed office budget.
- Produced accurate psychiatric documentation for clients and organized resources to smoothly execute changes.
- Streamlined office operations by effectively monitoring and addressing staff correspondence and data communications.
- Collaborated with doctors to orchestrate efficient programs of medication management, peer groups, and therapy to more than 15 clients.
- Managed client calendar and recommended adjustments based on demand.
World ImpactChattanooga, TN
Virtual Assistant
01.2014 - 12.2018
Job overview
- Coordinated travel arrangements by booking airfare, Housing and ground transportation.
- Displayed absolute discretion at handling confidential information.
- Managed electronic and paper filing systems by updating paperwork, maintaining documents and accurately recording information.
- Answered and screened calls to provide information, schedule appointments and take detailed messages.
- Monitored emails, organized inbox, and prioritized messages for supervisor.
- Maintained supervisor's calendar and set up reminders for meetings and appointments.
- Prepared PowerPoint presentations and ran slide shows remotely for virtual meetings.
Education
Mitchell Community CollegeStatesville, NC
High School Diploma
01.2012 - 01.2012
University Overview
- Ranked in Top 10% of DC CAS
- Mitchell Community College Scholarship Recipient
Timeline
Executive Assistant to the Chief Executive Officer
Prime Cut Machinery Sales
10.2021 - Current
Personal Assistant to the Chief Executive Officer
Automatic Pool Covers
01.2019 - 12.2020
Executive Assistant to the Chief Executive Officer
Lucas Hope
01.2017 - 12.2019
Virtual Assistant
World Impact
01.2014 - 12.2018
Mitchell Community College
High School Diploma
01.2012 - 01.2012