Abbie Lewis
Bakersfield,CA
Summary
Results-driven administrative professional prepared to excel in high-pressure environments. Known for managing executive schedules, coordinating travel arrangements, and streamlining office operations to enhance efficiency. Experienced with financial planning, resource allocation, and budget monitoring. Utilizes strategic thinking and analytical skills to optimize budgets and ensure fiscal responsibility. Emphasizes team collaboration and adaptability to meet evolving organizational needs, with skills in time management and problem-solving
Overview
16
16
years of professional experience
Work History
Executive Secretary
Bakersfield College
08.2023 - Current
- Prepare, compile, and research a variety of fiscal, statistical, and administrative reports
- Work cooperatively with multiple departments, instructors, students, and outside agencies
- Perform responsible secretarial work involving the use of independent judgment and personal initiative
- Provide work direction and guidance to assigned staff
- Type and proofread a wide variety of reports, letters, memorandum, and statistical charts; type rough draft, and independently compose correspondences
- Participate in budget preparation, prepare cost estimates, and submit justifications for budget items
- Attend, take, prepare and distribute minutes of board and committee meetings
Administrative Coordinator
C&J Energy Services
08.2018 - 08.2023
- Coordinate operations at and around an oilfield
- Provide a direct line of communication for all employees
- Help report any problems with oil flow, and otherwise work to ensure smooth operations throughout the oilfield
- Maintain employee schedules
- Assist payroll with timely and accurate processing of employee information and bi-weekly payroll for employees
- Maintain business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, and expediting orders
- Verifying receipt of supplies and scheduling equipment service and repairs
Medical Receptionist
San Dimas Medical Group
04.2017 - 08.2018
- Coordinating the daily administration of doctors, staff, visitors, and patients
- Schedule appointments, answer patient inquiries, emergencies, run insurance authorizations, and collect co-payments
- Perform all duties within HIPAA regulations
- Complete accurate documentation of patient visits and vital signs
- Adhere to policy and procedures during all activities
Administrative Assistant
Robert Smith, O.D.
07.2013 - 04.2017
- Assist the Ophthalmologist with day-to-day office operations such as greet patients, file paperwork, answer phone calls, order office supplies, run insurance authorizations, collect co-payments, record meeting minutes and managing the employee calendar
Certified Nurse's Assistant
San Joaquin Community Hospital
03.2009 - 07.2013
- Emergency Room Technician, assist ER staff with activities of daily living such as taking patients blood pressures, and charting the information for Dr
- Review
- Assist with patient intake, transfers, and discharge all while maintaining a clean, safe, and private environment for patients and their families
- Stock the supply room, and anticipate Dr
- And Nurses needs before emergencies occur
Education
Bachelor of Science - Business Administration
California State University
Bakersfield, CA05-2023
Skills
- Data Entry
- Interpret statistical reports
- Multi Budget Management
- Maintain Confidential Data
- Relationship building
- Time management expertise
- Travel arrangement coordination
- Calendar management
- Report preparation/ generating
- Expense tracking
- AR/AP
Timeline
Executive Secretary
Bakersfield College
08.2023 - Current
Administrative Coordinator
C&J Energy Services
08.2018 - 08.2023
Medical Receptionist
San Dimas Medical Group
04.2017 - 08.2018
Administrative Assistant
Robert Smith, O.D.
07.2013 - 04.2017
Certified Nurse's Assistant
San Joaquin Community Hospital
03.2009 - 07.2013
Bachelor of Science - Business Administration
California State University