Abi Li
Arcadia,CA
Summary
Industrious and forward-thinking Senior Executive Assistant with over 3 years of experience in high-speed environments. Handles strategic planning, human resource management, communication and marketing, project management, and operational and administrative requirements.
Overview
4
4
years of professional experience
1
1
Certification
Work History
HR Recruiter
Aligcus Construction
San Gabriel, CA
08.2023 - Current
- Collaborate with CEO to identify recruitment needs and develop job postings; Conduct interviews with potential candidates, evaluate their qualifications and make hiring decisions.
Executive Assistant to CEO
Aligcus Construction
San Gabriel, CA
02.2022 - 12.2022
- Executive Assistance for CEO: Managed the schedule of the CEO: Scheduled and interpreted internal and external meetings and conferences while taking minutes; Served as a backup to the CEO in his absence, including responsibilities such as managing CEO correspondence, briefings, monitoring calls, organization of meetings, functions, and conferences; Managed deliverable items for meetings and events, including preparations of relevant materials by Executives; Drafted letters and documents, collected and analyzed information; Responded to and resolved administrative inquiries and questions; Created Account records and reports of all company expenses; Contacted attorneys for company legal cases consultation, revised and adjusted legal documents, assisted in case progress
- HR General: Managed ATS and recruiting process including job posting, screening applications/candidates, scheduling interviews, drafting offer letters and conducting customary background checks; Prepared, scheduled, and facilitated a smooth new hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience; Coordinated and processed materials related to HR programs/policies such as status and employee change request, new hire and separation documents and employment verification requests; Managed and maintained employee files and records (digital and physical copies); Performed routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave, disciplinary matters, disputes and investigations, productivity, occupational health and safety, training and development; Attended and participated in employee disciplinary meetings, terminations, and investigations; Oversaw the time and attendance; Assisted with constructive and timely work performance evaluations
- Communication and Marketing: Independently designed and built the company's official website in four languages (English/Spanish/Chinese/Vietnamese); Designed and implemented Google ads to lead traffic to the website; Created creative conception, did Chinese-English translation and proofread marketing copywriting for the company new year calendar and brochures.
- Project Management: Checked and followed up on the progress of over 100 architectural design department projects and assigned the next tasks to the design department.
Executive Assistant
Phantoscope
El Monte, CA
10.2019 - 12.2021
- Executive Assistant: Responsible for the C-level leadership team, assisted with daily schedules such as answering calls and replying emails, greeting visitors, reading and analyzing incoming memos, submissions and reports to determine their significance and plan their distribution, composing and distributing responses as appropriate; Performed general office duties such as ordering supplies, maintaining records and management database systems; Researched and analyzed business-related information and reported to the leadership team; Hosted meetings for the company and domestic and international partners.
- Communication and Marketing: Translated all the contents for the business needs, including product descriptions and listings, emails, official website information, and ad contents; Managed all company’s social media accounts; Set up and operated digital ads on Google, YouTube, Instagram, and Facebook.
Education
Certifcate - Worship Artistry
Bethel Music College
Redding, CA09-2023
Masters in Aging Services Management -
University of Southern California, Davis School of Gerontology
Los Angeles, CA05.2018
Bachelor in Administration Management -
China University of Mining & Technology
Beijing07.2016
Skills
- HR Management: Recruiting, hiring, training, mentoring, coaching, onboarding, disciplining
- Multi-Tasking: Managing multiple projects, meeting multiple deadlines, prioritizing tasks, handling distractions, adapting to new responsibilities
- Collaboration Leadership Skills: Analyzing problems, brainstorming solutions, facilitating discussion, and employee engagement
- Decision Making: Research, ethical decision-making, team decision-making, problem analysis, consensus-building
- Time Management: Goal setting, prioritization, self-motivation, outsourcing, stress management
- Problem-Solving: Perceptiveness, data gathering, fact-finding, test development, evaluation
- Communication: Active listening, speaking, receiving feedback, storytelling, facilitating conversations
- Project Management: Lean thinking, strategic planning, scheduling
- Motivating Employees: Providing rewards, giving recognition, giving and receiving feedback, evaluating performance, setting expectations
- Ethical Leadership Skills: Accountability, professionalism, honesty, judgment
Languages
English
Native/ Bilingual
Chinese (Mandarin)
Native/ Bilingual
Certification
SHRM-CP: Society of Human Resource Management Certified Professional
RCFE: CA Residential Care Facilities for the Elderly Lic#6049176740
China Piano Amateur Level Ten Certificate
Timeline
HR Recruiter
Aligcus Construction
08.2023 - Current
Executive Assistant to CEO
Aligcus Construction
02.2022 - 12.2022
Executive Assistant
Phantoscope
10.2019 - 12.2021
Certifcate - Worship Artistry
Bethel Music College
Masters in Aging Services Management -
University of Southern California, Davis School of Gerontology
Bachelor in Administration Management -
China University of Mining & Technology