Abigail Klein
Gilbert,United States
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Experienced in fast-paced environments and adaptable to last-minute changes. Thrives under pressure and consistently earns high marks for work quality and speed. Motivated student eager to apply classroom knowledge to real-world experiences, with a strong willingness to learn and contribute. Effective communicator with a collaborative mindset, ready to bring fresh perspectives and a strong work ethic to any team.
Overview
9
9
years of professional experience
Work History
Executive Assistant to the Chief Financial Officer
Titan Solar Power
Gilbert, AZ
02.2022 - 06.2024
- Managed invoices and expenses related to the CFO's office.
- Organized and distributed Board Meeting materials to members.
- Provided support in preparing documents for external audits, including gathering data and organizing records.
- Prepared expense reports for the CFO on a monthly basis.
- Attended weekly team meetings with senior executives.
- Monitored and tracked CFO's calendar for meetings, appointments, and travel arrangements.
- Scheduled and coordinated virtual or physical meetings with stakeholders both internally and externally.
- Reviewed incoming correspondence directed to the Chief Financial Officer.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Coordinated meeting and work schedules for staff teams and executives.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Took detailed notes in meetings and disseminated information afterward.
Administrative Assistant
Titan Solar Power
Gilbert, AZ
06.2021 - 02.2022
- Facilitated communication between different departments within the organization.
- Managed database systems containing customer contact information.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
Early Childhood Educator 1
Chandler Unified School District
Gilbert, AZ
08.2015 - 06.2021
- Observed and monitored the behavior of children in order to ensure safety and provide positive guidance.
- Implemented appropriate strategies to manage challenging behaviors.
- Collaborated with parents in order to discuss their child's progress or any concerns they may have had regarding their child's development or behavior.
- Developed age-appropriate activities to encourage physical, social and intellectual development of children.
- Fostered an atmosphere that encourages respect for all individuals regardless of gender, race or religion.
- Ensured compliance with relevant regulations such as health and safety standards.
- Provided a safe and stimulating learning environment for young children.
- Maintained a clean classroom environment ensuring toys are sanitized regularly.
- Encouraged creativity through art, music, dramatic play and other creative activities.
- Maintained accurate records of each child's progress including daily observations and anecdotal notes.
- Stuck to daily routines to help children feel comfortable and promote development.
- Established indoor and outdoor safe play environments for toddler-age children.
- Promoted good behaviors by using positive reinforcement methods.
- Implemented strategies to support children with special needs, ensuring inclusive education practices.
- Encouraged children to be understanding of others, show good manners and instructed in other social development behaviors.
- Maintained daily records of individual activities, behaviors, meals and naps.
- Fostered positive relationships with children, encouraging trust and emotional security.
- Taught children foundational skills in colors, shapes and letters.
- Read stories to children and taught painting, drawing, and crafts.
- Built and strengthened positive relationships with students, parents and teaching staff.
Cashier, Bartender, and Food Runner
Flipside
Gilbert, AZ
02.2015 - 03.2018
- Answered customer inquiries regarding store policies and procedures.
- Followed company security procedures for handling large sums of money.
- Ensured compliance with all safety regulations within the store environment.
- Maintained cleanliness of checkout area including countertops, registers, windowsills and floors.
- Kept records of purchases; maintained orderly appearance of checkout area; restocked supplies as needed.
- Greeted customers and answered any questions they had about the store's products and services.
- Operated cash register efficiently and accurately, processed payments by cash, check, credit card, gift card or automatic debit.
- Verified that customers were of legal age to purchase alcohol or tobacco products.
- Performed other duties as assigned by management.
- Accepted cash and credit card payments, issued receipts and provided change.
- Counted money in cash drawers at the beginning of shifts to ensure amounts were correct.
- Collected payments and provided accurate change.
- Delivered high level of customer service to patrons using active listening and engagement skills.
Education
Bachelor of Science - Psychology
Arizona State University
Tempe, AZ12-2024
Associate of Arts - Psychology
Chandler Gilbert Community College
Chandler, AZ05-2022
Skills
- Meeting Organization
- Advanced Microsoft Office
- Document Preparation
- Travel Arrangements
- Executive Support
- Expense Reporting
- Calendar Management
- Scheduling
- Meeting planning
- Office Management
- Travel administration
- Mail Management
- Proofreading
- Strong Problem Solver
References
References available upon request.
Timeline
Executive Assistant to the Chief Financial Officer
Titan Solar Power
02.2022 - 06.2024
Administrative Assistant
Titan Solar Power
06.2021 - 02.2022
Early Childhood Educator 1
Chandler Unified School District
08.2015 - 06.2021
Cashier, Bartender, and Food Runner
Flipside
02.2015 - 03.2018
Bachelor of Science - Psychology
Arizona State University
Associate of Arts - Psychology
Chandler Gilbert Community College