Determined and proactive Executive Assistant with experience driving success by supporting company leaders. Strong sense of urgency to anticipate and respond effectively to needs of senior-level executives. Customer-oriented and computer-savvy.
Overview
14
14
years of professional experience
Work History
Senior Executive Assistant
Ben Porter Photography LLC
San Antonio, TX
10.2023 - Current
Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
Developed and maintained filing systems, databases, records management systems, and other office resources.
Answered telephone calls promptly while taking messages when necessary in accordance with company policy.
Prepared agendas for meetings in consultation with the CEO to ensure all necessary materials were available prior to each meeting.
Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
Senior Executive Assistant
Artisanal Talent
San Antonio, TX
01.2022 - 10.2023
Serve as right hand to the CEO in a fast-paced environment; act as an extension of the CEO with all employees, Board members, investors, business partners, and customers to maintain relationships.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Managed CEO internal and external schedule.
Executed special projects in response to executive team requests.
Data Entry to track leads, interactions, and relationships and propel sales opportunities.
Orchestrated created company's all-hands agendas and decks
Operations/ HR Assistance
Developed an onboarding and offboarding process
Created, organized, and maintained internal job descriptions, employee profiles, and employee reviews.
Assisted with planning, organizing, and coordinating internal company events.
Created, organized, and maintained Internal Hub via Notion ⎯ a central hub for all company's basic information, resources, tools and guidelines.
Senior Executive Assistant
Capital Factory
Austin, TX
08.2017 - 10.2021
Executive Assistant with 7+ years of experience providing administrative support C-suite executives-level managers.
Serve as right hand to the CEO in a fast-paced environment; act as an extension of the CEO with all employees, Board members, investors, business partners and customers to maintain relationships.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Managed CEO internal and external schedule.
Organization: Adept at scheduling meetings, preparing agendas and following up on action items.
Managed emails with efficiency and appropriate responses
Coordinated CEO daily calendar and planned appointments and events.
Organized and scheduled CEO meetings with executives using video teleconference.
VIP Coordinator
Capital Factory
Austin, TX
03.2020 - 01.2021
Developed their virtual VIP Department during the pandemic with the executive team.
Worked with departments such as Partnerships and Ventures to resolve guest issues and discussions.
Worked with the Accelerator, Innovation Council, VCs, and Partnerships teams to identify relevant connections for each VIP and help make sure everyone puts their best foot forward.
Contacted guests to check on satisfaction and inquire about improvement suggestions.