Summary
Overview
Work History
Education
Skills
Timeline
Generic
Abigail Porter

Abigail Porter

San Antonio,TX

Summary

Determined and proactive Executive Assistant with experience driving success by supporting company leaders. Strong sense of urgency to anticipate and respond effectively to needs of senior-level executives. Customer-oriented and computer-savvy.

Overview

14
14
years of professional experience

Work History

Senior Executive Assistant

Ben Porter Photography LLC
San Antonio, TX
10.2023 - Current
  • Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
  • Developed and maintained filing systems, databases, records management systems, and other office resources.
  • Answered telephone calls promptly while taking messages when necessary in accordance with company policy.
  • Prepared agendas for meetings in consultation with the CEO to ensure all necessary materials were available prior to each meeting.
  • Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.

Senior Executive Assistant

Artisanal Talent
San Antonio, TX
01.2022 - 10.2023
  • Serve as right hand to the CEO in a fast-paced environment; act as an extension of the CEO with all employees, Board members, investors, business partners, and customers to maintain relationships.
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Managed CEO internal and external schedule.
  • Executed special projects in response to executive team requests.
  • Data Entry to track leads, interactions, and relationships and propel sales opportunities.
  • Orchestrated created company's all-hands agendas and decks

Operations/ HR Assistance

  • Developed an onboarding and offboarding process
  • Created, organized, and maintained internal job descriptions, employee profiles, and employee reviews.
  • Assisted with planning, organizing, and coordinating internal company events.
  • Created, organized, and maintained Internal Hub via Notion ⎯ a central hub for all company's basic information, resources, tools and guidelines.

Senior Executive Assistant

Capital Factory
Austin, TX
08.2017 - 10.2021
  • Executive Assistant with 7+ years of experience providing administrative support C-suite executives-level managers.
  • Serve as right hand to the CEO in a fast-paced environment; act as an extension of the CEO with all employees, Board members, investors, business partners and customers to maintain relationships.
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Managed CEO internal and external schedule.
  • Organization: Adept at scheduling meetings, preparing agendas and following up on action items.
  • Managed emails with efficiency and appropriate responses
  • Coordinated CEO daily calendar and planned appointments and events.
  • Organized and scheduled CEO meetings with executives using video teleconference.

VIP Coordinator

Capital Factory
Austin, TX
03.2020 - 01.2021
  • Developed their virtual VIP Department during the pandemic with the executive team.
  • Worked with departments such as Partnerships and Ventures to resolve guest issues and discussions.
  • Worked with the Accelerator, Innovation Council, VCs, and Partnerships teams to identify relevant connections for each VIP and help make sure everyone puts their best foot forward.
  • Contacted guests to check on satisfaction and inquire about improvement suggestions.
  • Improved productivity initiatives, managing accounts, coordinating itinerary, and scheduling client appointments.

Executive Assistant

Ben Porter Photography
Austin, TX
01.2014 - 08.2017
  • Originated invoices, reports and proposals using QuickBooks.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Crafted proposals and memos using desktop publishing and word processing software.
  • Revised and maintained master calendar for client appointments.

Personal Assistant

Self Employed
Austin, TX
03.2010 - 01.2016
  • Managed household inventory and maintenance schedules.
  • Organized work projects around client's house.
  • Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.
  • Checked mail, shopped for groceries and handled bill payments.

Education

Associate of Arts - Business Administration

Austin Community College
Austin, TX
05-2012

Skills

  • Fluent in Spanish
  • Able to take direction
  • Customer Service
  • Meticulous attention to detail
  • Administrative Skills
  • Effective problem solving
  • Project Oversight
  • Travel administration
  • Database Management
  • Document Preparation

Timeline

Senior Executive Assistant

Ben Porter Photography LLC
10.2023 - Current

Senior Executive Assistant

Artisanal Talent
01.2022 - 10.2023

VIP Coordinator

Capital Factory
03.2020 - 01.2021

Senior Executive Assistant

Capital Factory
08.2017 - 10.2021

Executive Assistant

Ben Porter Photography
01.2014 - 08.2017

Personal Assistant

Self Employed
03.2010 - 01.2016

Associate of Arts - Business Administration

Austin Community College
Abigail Porter