Taylor Kellar
Swedesboro,NJ
Summary
Administrative Professional with over three years of experience in fast-paced office settings. Specializes in Theatre/Art Administration. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Special Events Coordinator
Philadelphia Ballet
08.2023 - Current
- Developed site-specific operations plans governing aspects such as event production schedules, contractor management, and various staff duties.
- Facilitated communication between internal events personnel and external vendors to quickly resolve any conflicts or concerns.
- Organized and implemented high-level donor events with as many as 350 guests, including high level donor events such as the Spring Festival at Red Rose Farm, Philadelphia Ballet's Groundbreaking Event, and Philadelphia Ballet's 60th Anniversary Gala.
- Supervised staff during events and maintained efficient performance.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Used Airtable to coordinate complete timeline for event planning and execution.
Administrative Assistant
School Of Philadelphia Ballet
12.2022 - 08.2023
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Maintained staff directory and company policy handbook for human resources department.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Managed databases converting complex data into easy-to-interpret data.
- Offered office-wide software support and training, troubleshooting issues and optimizing usage.
- Scheduled office meetings and client appointments for staff teams.
Administrative Assistant
ARTISTS HEAL
01.2022 - 10.2022
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Offered assistance, collaboration and clerical support to auditors throughout entire review process.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Took notes and dictation at meetings
- Managed and reviewed filing and office systems
- Kept record of over 20 contracts and contractors through ARTISTS HEAL.
Development Service Specialist
Quintessence Theatre Group
02.2022 - 09.2022
- Performed wide-ranging administrative, financial and service-related functions.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Enhanced theatre operational success through efficient records coordination, supply management and document processing.
- Planned and coordinated events surrounding the Mount Airy community, as well as events benefitting Quintessence's DEI&A initiatives.
- Directed product development efforts using industry-specific tools to increase sales and overall company productivity.
- Defined and integrated roles, responsibilities and processes for business team and data management organization.
- Increased community engagement by 15% with various stewardship events
- Assisted in various departments, including educational summer camp, mainstage productions, community development, and marketing
Guest Experience Specialist
Allied Universal
08.2021 - 02.2022
- Delivered above-and-beyond service to guests by making venue reservations and setting up tours.
- Worked closely with guests, some VIP or celebrity, with high degree of respect for privacy.
- Greeted visitors and customers upon arrival, offered assistance and answered questions to build rapport and retention.
- Built personal relationships with guests to promote positive experiences.
- Developed tour programming to enhance guest experiences.
- Worked closely with management staff to create new and lucrative tours.
- Operated 20+ guest experiences daily
Administrative Assistant
DaVita Dialysis
10.2019 - 08.2021
- Maintained and organized dialysis unit during COVID-19 pandemic.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Executed record filing system to improve document organization and management.
- Handled client correspondence and tracked records to foster office efficiency.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Project Manager
Child Drama Workshops, LTD.
05.2018 - 12.2018
- Identified plans and resources required to meet project goals and objectives by setting realistic timelines and checkpoints.
- Developed and initiated projects, including managing costs, schedule and performance.
- Updated operational methods, oversaw accounting procedures, tracked information and compiled data to improve efficiency.
- Increased program enrollment by 20%
Education
Master of Arts - Arts Administration
Rowan University
Glassboro, NJ08.2022
Bachelor of Arts - Theatre Performance
The Pennsylvania State University
University Park, PA05.2018
Skills
- Office Administration
- Quickbooks Experience
- Customer Service
- Database Management
- PatronManager/Salesforce Experience
- Critical Thinking
- Event Planning & Supervision
- Project Management
- Tessitura Experience
- Sponsorship Acquisition
- Marketing Strategy
Certification
- Member of Alpha Epsilon Lambda, Phi Sigma Sigma
- Professional Development Certificate for Restorative Healing, Artists Heal - December 2021
- PatronManager Certified Administrator - February 2022
Volunteer
- Marketing and Content Creation: Footlighters Theater (Berwyn, PA): American Idiot; Players Club of Swarthmore (Swarthmore, PA): Wiley and the Hairy Man, Puffs, Urinetown, Bare: A Pop-Opera in Concert; Masquerade Theatre (Cinnaminson, NJ): Almost, Maine, Fun Home
- Freelance Photographer for various performing arts institutions, including Philadelphia Ballet, Players Club of Swarthmore, and Masquerade Theatre
- Freelance director - directed a sold out run of Puffs by Matt Cox and Bare: A Pop Opera in Concert at Players Club of Swarthmore
- Performing Arts Resume available upon request.
Timeline
Special Events Coordinator
Philadelphia Ballet
08.2023 - Current
Administrative Assistant
School Of Philadelphia Ballet
12.2022 - 08.2023
Development Service Specialist
Quintessence Theatre Group
02.2022 - 09.2022
Administrative Assistant
ARTISTS HEAL
01.2022 - 10.2022
Guest Experience Specialist
Allied Universal
08.2021 - 02.2022
Administrative Assistant
DaVita Dialysis
10.2019 - 08.2021
Project Manager
Child Drama Workshops, LTD.
05.2018 - 12.2018
Master of Arts - Arts Administration
Rowan University
Bachelor of Arts - Theatre Performance
The Pennsylvania State University
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