Adam Ciminello
The Bronx,NY
Summary
Self-directed and resourceful Chief of Staff with over 10 years of experience successfully organizing, managing and delivering cross-functional projects. Influences and guides at executive-level while structuring and executing complex analyses to support strategy in fast-paced and evolving environment. Excellent influencer and relationship builder with growth mindset and strong communications skills to summarize and present high level outcomes effectively to a wide audience.
Overview
13
13
years of professional experience
Work History
Chief of Staff
Genuine Foods
04.2021 - Current
- Chief of Staff for high growth food service management startup with 40M operating budget, and over 400 employees in 15 states
- Directly managed Human Resources, Finance, and Information Technology departments with more than 20 total reports
- Directly managed Investor Relations, Legal, Administrative, Real Estate, and Contract Management functions for company
- Oversaw YoY revenue growth of more than 200% and YoY EBITDA growth of more than 40%
- Built and executed GAAP compliant financial reporting processes for more than 100 cost centers with 5 different unique service delivery models
- Built Higher Education and Healthcare verticals within company, helping secure its first long-term contracts and growing revenue in each vertical by more than 400% each year across two-year period
- Secured company’s first credit facility and long-term non-dilutive debt capital critical to its 3 year strategic plan
- Recruited and developed inaugural Executive Leadership Team (ELT), implementing annual strategic planning session, monthly reporting metrics, and weekly scorecards
- Developed and executed multi-year national hiring plan, increasing headcount by more than 300% and achieving significant growth in focus regions
- Managed company’s first ever independent audit process, resulting in no material findings or deficiencies
- Internally audited all client contracts for profitability drivers and executed action plan which resulted in increase to company gross margins year over year by more than 20%
- Audited employee policies and procedures and built dynamic employee life cycle processes, increasing retention by more than 50%
- Owned all internal communications, employee engagement strategies, and developed company’s inaugural organizational culture initiative
- Completed bi-weekly payroll for over 400 employees
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff
- Negotiated and executed complex multi-year contracts on both buy and sell side of company
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities
- Developed analytical frameworks, data models and relevant insights to support prioritization, scoping and effective decision-making throughout organization.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping
Adviser
PairGap
01.2021 - Current
- Match.com for real estate” Adviser and Co-Founder of innovative Prop-tech startup matching end users together for prospective property buying opportunities
- Conceptualized and built minimum viable product, go-to-market strategy, overall business model, revenue model, and capital needs prospectus
- Managed full stack software development team, regularly exceeding sprint goals
- Developed company messaging, content strategy, and user engagement metrics, generating pre-MVP revenue streams and customer avatar insights
- Created key organizational infrastructure, vendor management, and funder cultivation strategy messaging strategy
- Developed initial use case and ideal customer profiles to prove early stage value proposition
Chief of Staff
Change Machine
01.2018 - 12.2020
- Member of C-Level Executive Team for 8m FinTech B2B SaaS social enterprise, reporting directly to CEO and accountable to its Board of Directors
- Established and coordinated its annual and multi-year strategic initiatives in service to overall organizational mission and vision
- Directly managed Development and Marketing, Finance, Operations, and Human Resources with 7 total reports
- Authorization and responsibility for all financial transactions and reporting, including cash management, profit and loss, balance sheet, and revenue and expense forecasting
- Audited all vendor contracts, identified redundancies, implemented operating efficiencies, and slashed variable expense lines to achieve 306% increase in solvency ratios over two-year period
- Coordinated, drafted, and presented annual budget process for board adoption and internal stakeholder buy-in, achieving 27% increase in revenue growth across two-year period
- Substantially improved organization’s overall financial position, overseeing 45% increase in net assets, 40% decrease in short-term liabilities, and successfully executed multi-year strategic savings plan to reduce long-term liabilities and overall solvency
- Streamlined all accounting and financial transactions, implemented comprehensive internal controls manual, and significantly improved results of annual audit for 501c3 compliance
- Redesigned all internal operational processes for financial reporting, revenue recognition, revenue forecasting, budget development, contract due diligence, risk mitigation, accounts receivables, accounts payable, payroll and benefits administration
- Optimized organizational project management systems and performance review process, designed and implemented employee engagement strategies
- Redesigned and implemented all recruitment, on-boarding, training and development, and compensation philosophy, achieving 57% increase in retention over two-year period
- Coordinated annual benefits administration and open enrollment process, designed and implemented inaugural salary band review to ensure market competitiveness across all positions and regional locations
- Directly recruited, on-boarded and trained 60% of senior leadership team across two-year period
- Directly recruited, on-boarded and trained 85% of total employee-base across two-year period
- Developed and implemented inaugural HR dashboard to measure organizational performance in talent acquisition, training and development, retention and advancement, and diversity, equity, and inclusion
- Executed key recruiting campaign during significant growth phase, growing headcount by more than 30%
- Oversaw all infrastructural areas of organization, including compliance, legal, real estate, office management and operations
- Executed COVID-19 contingency plan, ensuring organization’s solvency and overall financial position, developed new remote management protocols, and pivoted performance management system to support critical changes to workflow design and active projects
- Completed bi-weekly payroll for 50 employees
- Developed internal requirements and standards to minimize regulatory risks and liability across programs
- Negotiated and executed contracts on behalf of department
- Built and managed processes for tracking and monitoring department performance
Executive Coordinator
Change Machine
09.2016 - 12.2017
- Coordinated and organized high level meetings, developed new partnerships, and executed CEO decisions across senior leadership team
- Developed executive and board-level reports reviewed monthly measuring performance and health of organization
- Developed internal reporting dashboards for Senior Leadership Team, coordinating monthly reporting and review cycle to optimize organizational performance
- Accelerated decision making processes in operational, programmatic, and infrastructural areas
- Managed funder / revenue cycles for high-level relationships and opportunities, helping grow budget by more than 35% over two-year period
- Managed diverse groups of stakeholders critical to organization’s mission and played critical role in securing 7 figure multi-year funding for national projects
- Oversaw research, partnerships, and projects for multiple public policy initiatives for organization
- Designed inaugural racial wealth gap and financial security dashboards in Change Machine platform, disaggregated outcome areas by race to show local and national view of wealth disparities to drive targeted advocacy and public policy initiatives
- Designed and implemented feedback loop for qualitative insights on program design, quality assurance, and impact measurement
- Wrote speeches, memos, prospectus', concept notes, research reports, board packages with efficiency and accuracy
- Led internal communications and collaborated on employee recruitment initiatives
- Designed project management best practices manual, resulting in significant efficiencies to workflow processes
- Spoke for management team internally and externally under executive guidance and leadership
- Controlled access to confidential business documents, financial information and proprietary data
- Coordinated with human resources department to handle payroll and personnel databases
Editor-in-Chief
Injustice.in
11.2015 - 09.2016
- In-chief for news aggregator exclusively for social justice issues and calls to action
- Design, conceptualize, and manage featured content
- Recruited and supervised staff writers
- Social media and growth strategist across all major platforms, including Facebook, Twitter, Instagram, Pinterest, and Reddit
- Grew site 10,000% over six months
- Empowered students understanding of effective storytelling, narrative development, and effective framing
- Selected and edited photos for use in diverse projects
- Posted and promoted articles on social media platforms to engage target audience
- Minimized procedural problems and publication errors with stringent fact checking
- Communicated directly with writers to collaboratively assess work and guide editorial improvements
- Determined readiness of written pieces, made changes, and approved final versions for publication
Operations and Facilities Manager
ENGINE Group
09.2013 - 07.2016
- Oversaw operations and facilities management, including support for Human Resources, Global Leadership Team, Client Services Center and Research Science Technology for global market research and consulting company
- Oversaw procurement management for New York City and Boston offices, including bid development, vendor liaison, contract review and coordination, and scope implementation
- Wrote and coordinated comprehensive internal communications regarding operational changes, project updates, company announcements, HR information, and key company developments globally
- Coordinated, negotiated, and executed client service agreements and retainers for Home, Regional and Global Offices
- Collaborated with different departments globally to ensure productivity and schedule optimization
- Managed budgets, expense reports, and overhead costs for Home, Regional and Global Offices
- Integrated logistics systems into company processes to improve operations and manage work orders and price changes
- Arranged corporate and office conferences for company employees and guests
- Interviewed, hired and trained qualified maintenance employees
- Controlled expenses to meet budget requirements
- Maintained HVAC, temperature control, electrical and building automation systems
- Responded to building emergencies and managed repairs
Project Manager
Ecosystems Strategies
01.2011 - 08.2013
- Maintained client relationships and assisted senior project managers with advanced fieldwork, including media (soil, water, soil gas) sampling, radon mitigation systems, and monitoring well-closures
- Conducted research on Environmental conditions and prepare Phase I Environmental Site Assessments
- Assisted in preparation of complex reports (Phase II Environmental Site Assessments, Remedial Investigation Reports, Spill Closure Reports)
- Maintained communication with clients and regulatory agencies
- Coordinated project subcontractors (drillers, laboratory, temporary field-hands) including review of contracts, field supervision, and processing payment requests,
- Held pre-determined schedules and worked with subcontractors to cut costs and complete projects on time and under-budget
- Increased effectiveness of bidding processes by reviewing contractor scopes and material takeoffs
- Updated operational methods, oversaw accounting procedures, tracked information and compiled data to improve efficiency
- Monitored project progress, identified risks and took corrective action as needed
- Managed projects from procurement to commission
- Negotiated and managed third-party contracts related to project deliverables
Education
Bachelor of Arts - History, Business Administration
Brandeis University
Boston05.2010
Skills
- Budgeting and finance
- Revenue Forecasting
- Financial Modeling
- Investor Relations
- Employee Engagement
- Employee Recruitment & Retention
- Strategic Planning
- Performance Management
- Fundraising and Business Development
- Contingency Planning
- Internal Communications
- Compensation & Benefits
- Compensation Modeling
- Contract Negotiation
- Contract Management
- Financial Controls
Timeline
Chief of Staff
Genuine Foods
04.2021 - Current
Adviser
PairGap
01.2021 - Current
Chief of Staff
Change Machine
01.2018 - 12.2020
Executive Coordinator
Change Machine
09.2016 - 12.2017
Editor-in-Chief
Injustice.in
11.2015 - 09.2016
Operations and Facilities Manager
ENGINE Group
09.2013 - 07.2016
Project Manager
Ecosystems Strategies
01.2011 - 08.2013
Bachelor of Arts - History, Business Administration
Brandeis University