Adaraisa Vasquez
Bronx
Summary
Accomplished Office Manager with expertise in office administration and vendor management, honed at BMJ Auto Collision INC. Proven track record in optimizing workflows and enhancing customer service. Successfully managed HR responsibilities and payroll processing, demonstrating strong organizational and communication skills. Spearheaded compliance with NYS regulations, ensuring operational excellence.
Overview
22
22
years of professional experience
Work History
Office Manager
BMJ Auto Collision INC
10.2016 - Current
- Work directly under Corporations CEO
- Manage all HR Responsibilities
- Process payroll trough ADP
- In full charge of handling all AP/AR
- Keep track of all incoming work orders
- Handle all Auto Insurance claims
- Serve as liaison between insurance companies and insured
- Manage all office supplies, equipments, parts order as needed
- Manage all office administrative responsibilities
- Keep all shop requirements in compliance with NYS regulations
Office Administrator
Daimner Fleet
Bronx
06.2012 - 10.2016
- Performing multiple administrative tasks; (arranged travel arrangements, scheduling conference calls, schedule meetings, coordination of meetings and lunch in, answering high call volume, directing correspondence, expense reports, etc.)
- Purchase all office supplies and equipment (light, medium and heavy) for multiple office locations nationwide
- Create marketing, capability reports, business cards
- Organize all department development of projects
- Schedule weekly meetings to keep track of our projects and review my team's progress through weekly progress reports
- Develop new and maintain existing customer relationships
- Follow up with all general projects/business opportunities and RFP's through customer contact in order to meet company's business plans and growth strategies
- Handle Company Insurance Requirements
- Receiving and processing incoming vendor invoices and monitored payments
- Assist HR with specific department and employee requirements
- Manage all job placement adds for the company, interviewing potential new employees for different departments
Executive & Administrative Assistant
Univision Communications
New York
01.2011 - 01.2012
- Supporting assistant to Univision Interactive Media CEO, and visiting C Level executives
- Managing complex schedules, travel arrangements, employee expenses and time reporting
- Coordinating meetings with internal and external parties
- Maintaining calendars for 100+ employees
- HR Data Entry
- Sustaining company directory
- Receiving and processing incoming vendor invoices - monitored payments via Mark view and Concur
- Performing administrative duties
- Directing incoming and outgoing deliveries, sorted, and distributed all correspondence
- Managing and coordinating video Conferences via Polycom
Executive & Administrative Assistant CEO and COO
Hispanic Information & Communications Network
Brooklyn
01.2004 - 01.2011
- Assist individual departments with special projects as needed and maintain efficiently all office operations
Education
Associate of Science - Health Sience
Mercy College
Dobbs Ferry, NYSkills
- Microsoft Office
- Office administration
- Personal assistant experience
- Communication skills
- Payroll administration
- Accounts payable
- Accounts receivable
- Vendor management
- Office management
- Problem solving
- Customer service
- Workflow optimization
- Organizational skills
Languages
Bilingual: Spanish/English: Fluent written & spoken, Good written and communication skills
Languages
Spanish
Professional
Additional Information
- SKILLS & TECHNICAL KNOWLEDGE
- HR Kiosk
- MS Office: Outlook, Word, Excel PowerPoint
- Adobe
- Oracle
- SalesForce
- MarkView
- Concur
- Identicard & Kastle Security Systems
- Windows
- Polycom video conferencing
- First Data
Timeline
Office Manager
BMJ Auto Collision INC
10.2016 - Current
Office Administrator
Daimner Fleet
06.2012 - 10.2016
Executive & Administrative Assistant
Univision Communications
01.2011 - 01.2012
Executive & Administrative Assistant CEO and COO
Hispanic Information & Communications Network
01.2004 - 01.2011
Associate of Science - Health Sience
Mercy College
Similar Profiles
FRANCINE SZYMANSKIFRANCINE SZYMANSKI
Service Advisor at Riverdale Auto Collision/AM CollisionService Advisor at Riverdale Auto Collision/AM Collision
JOSE ZAPATAJOSE ZAPATA
Car Detailer at AUTO PROS AUTO COLLISION CENTERCar Detailer at AUTO PROS AUTO COLLISION CENTER
Bryan E Godoy PazBryan E Godoy Paz
Repair Technician at AUTO PRO COLLISION INCRepair Technician at AUTO PRO COLLISION INC
Denton OshanielDenton Oshaniel
security guard at Guardman Organizationsecurity guard at Guardman Organization
Tasnia SyedTasnia Syed
Telemetry Registered Nurse at New York Presbyterian Lawrence HospitalTelemetry Registered Nurse at New York Presbyterian Lawrence Hospital