Summary
Overview
Work History
Education
Personal Information
Timeline
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Adelina Rama

San Jose,CA

Summary

Dedicated recent graduate with 4+ years of comprehensive experience across diverse office management, administrative, paralegal, and executive assistant roles. Proficient in project management, process optimization, and financial acumen. Demonstrated expertise in enhancing operational efficiency, ensuring accuracy in financial operations, and streamlining document management. Highly organized and skilled in handling complex tasks, prioritizing assignments, and collaborating across multifunctional teams to achieve operational excellence. A versatile professional with a proven track record of delivering results and contributing to the success of diverse projects and teams.

Overview

5
5
years of professional experience

Work History

Executive Assistant & Office Manager

Sylebra Capital
Palo Alto, CA
02.2024 - Current
  • Effectively provided administrative support, including calendar management, scheduling meetings, and organizing travel arrangements.
  • Reviewed and processed reimbursement requests in accordance with company policies and procedures.
  • Updated Analytics Data, ensuring all materials reflect current strategies and metrics for stakeholder presentations.
  • Skillfully updated Backstop data, including opportunity tracking, distribution lists, personnel changes, and activity entries, to maintain accurate records.
  • Assisted in planning and organizing investor roadshows, ensuring all logistics were managed efficiently.
  • Uploaded meeting notes to Backstop to ensure documentation is current and accessible for the team.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.

Business Operations

X.R Kraja Management
San Jose
10.2022 - 07.2023
  • Created and maintained computer and paper-based filing and organization systems for records, reports, and documents.
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
  • Effectively provided direct support and complex calendar management.
  • Skillfully managed invoicing and document management, ensuring accuracy and timely processing of financial transactions.
  • Promptly scheduled appointments and meetings for the business owner.
  • Established work, budgets, and construction timelines to manage and plan projects.
  • Created comprehensive Scope of Work documents detailing project management steps with solid financial insight to guide projects effectively.

PARALEGAL AND OFFICE MANAGER

Disability Law Advocates
San Jose
01.2020 - 09.2022
  • Successfully scheduled appointments and events for executive staff members, enabling time management and optimized productivity
  • Streamlined office operations by creating and implementing efficient filing and organization systems for digital and paper records, resulting in a 20% reduction in time spent searching for documents
  • Leveraged advanced Word, Excel, PowerPoint, and Asana skills to manage calendars, schedule appointments, and coordinate meetings for Senior Executives, ensuring their optimal use of time
  • Spearheaded onboarding and training for new employees, accelerating integration into the team and increasing overall department efficiency
  • Proactively managed 30+ cases monthly, collaborating with judges, clerks, and internal teams to attain essential medical information and maintain case status, contributing to the success of litigation preparation
  • Skillfully handled the redaction of sensitive information from legal documents, ensuring the privacy and security of client data in compliance
  • Assisted attorneys in preparing for civil litigation through extensive research and administrative support, contributing to a streamlined legal process

Education

BACHELOR OF ARTS IN ECONOMICS, PUBLIC HEALTH -

San Jose State University
01.2023

Personal Information

Title: OFFICE MANAGER / EXECUTIVE ASSISTANT

Timeline

Executive Assistant & Office Manager

Sylebra Capital
02.2024 - Current

Business Operations

X.R Kraja Management
10.2022 - 07.2023

PARALEGAL AND OFFICE MANAGER

Disability Law Advocates
01.2020 - 09.2022

BACHELOR OF ARTS IN ECONOMICS, PUBLIC HEALTH -

San Jose State University

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Adelina Rama