ADENIYI LANRE EJIKUNLE
Hayward,CA
Summary
Adaptable Sr. Document Controller Manager offering background in process improvements and document preparation. Dependable professional with exceptional computer talents.
Document Management Specialist, providing general administrative back-up and other duties. Over a decade of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail.
Overview
12
12
years of professional experience
5
5
Certification
Work History
Sr. Project Document Controller Specialist & Coordinator
LARSEN & TOUBRO LIMITED (LNT)
10.2015 - 11.2023
- Managed the flow of correspondence into and out of the company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
- Lead and supervise a team of (five) document controllers administrative.
- In addition, overseen all projects documentations and dealing with over 40 difference managers, supervisors and site office engineers showing great leadership and support and completed As Built and have handled over 52 different Projects.
- Organizing and reviewing project deliverables with the managers, engineering team and monitors quality to ensure all documents conform to established standards and procedures.
- Managing document numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments based on multiple client/consultant requirements
- Ensuring that all documentation is receive, logged, copied, filed, and distributed accordingly in a timely manner based on the requirements.
- Generated ways to decrease costs associated with documentation, and verified all information is 100% accurate on the transmittals and bill of lading that is issue by the designated vendors/customers.
- Maintained all files, including archived files, and review completed paperwork and filing for clarity.
- Reviewed technical documents along with the ability to spot errors, and progress reporting on the document's status / maintaining KPIs (Key Performance Indicators).
- Worked closely with project managers, engineers, contractors, and vendors to maintain and resolve document and drawing issues performance related issues.
- Developed user-friendly templates for frequent use, standardizing documentation across departments and projects.
- Utilized advanced software tools to improve overall document control processes, leading to increased productivity levels within the team.
- Created and implementing A S- B U I L T documentations , RFI, Transmittals process within the project.
- Managed the distribution of coming FAX correspondence letter from client to all project team and involving in helping during TENDERING of New Project bidding.
- Prepared weekly & monthly engineering progress report and maintaining effective working relationships with those contacted in the course of work.
- Enhanced document organization by implementing efficient categorization and filing systems.
- Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
- Streamlined the document review process by establishing clear communication channels with relevant team members.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Provided comprehensive training to new hires on company-specific document control procedures, contributing to a smoother onboarding experience.
- Optimized workflow efficiency by proactively identifying bottlenecks in the document management process and proposing solutions for improvement.
Document Controller & Coordinator
QATAR DESIGN CONSORTIUM (QDC)
10.2014 - 09.2015
- Managed and reviewed technical documents along with the ability to spot errors.
- Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
- Completed bi-weekly payroll for 100+ employees.
- Identified areas of weakness and recommended or implemented process improvements.
- Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.
- Enhanced document organization by implementing efficient categorization and filing systems.
- Maintained organized and efficient document flows by using excellent planning and multitasking skills.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
- Worked with internal staff to process documents and sent for closing.
Document Controller & Coordinator
EIZ AL DAR TRADING & CONTRACTING
09.2013 - 10.2014
- Enhanced document organization by implementing efficient categorization and filing systems.
- Streamlined the document review process by establishing clear communication channels with relevant team members.
- Reduced logistical errors through meticulous planning of transportation schedules and inventory management practices.
- Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures
- Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
Document Controller & Office Support
ROCAD CONSTRUCTION COMPANY (NG)
01.2013 - 08.2013
- Established and maintained effective working relationships with those contacted in the course of work
- Monitored system logs and event logs, and progress reporting on the documents status / maintaining KPIs (Key Performance Indicators) Maintained daily documents IN/OUT register and ensure that document reached the concerned person
- Monitored system logs and event logs, Numbering & identification of documents and quality & compliance checks on documents
Asst. Office Admin. Personal & Documentation Support
TECNOTONE TRADING & CONTRACTING
09.2011 - 12.2012
- Liaise with and distribute project related information with all levels of project team and potentially external parties and maintained effective working relationships with those contacted in the course of work
- Typing contracts, archiving files, and ensuring all team members have access to necessary documentation and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
- Created an extranet to provide prospect/customer/partner access to product documentation, marketing collateral, and technical support.
- Enhanced patient comfort by providing compassionate and attentive personal care.
Education
Professional Studies - Contract Law
Harvard Law University
Ca05.2020
MBA - Business Administration And Management
International MBA Institute
Switzerland12.2019
Nat. Diploma - Business Studies & Management
Lagos State Polytechnic College
Lagos08.2010
Skills
- Microsoft Office Products
- Data Accuracy, Change Management & Process Improvement
- Analytical Thinking , Project Management & Customer Service
- Standard Operating Procedures
- Working knowledge of SolidWorks / Documentation
- Training incoming staff on documentation procedure and system numbering in accordance with organization/project scope of work
- Excellent verbal, written, and interpersonal communication skills and ability to interface with staff at all levels within the organization
- Excellent attention to details
- Integrity, Consistency & Responsiveness
- Risk and safety awareness
- Patience and Pro-activeness
- Strong computer and MS Office
- Excel Skills, Outlooks, Office 365 & PDF Adobe Acrobat
- Administrative Assistant , Customer Service Skill & Project Coordination
- Adaptability, Attention to Detail & Information Organization
- Metadata Management & Microsoft Office Suite
- Problem Solving & SharePoint Administration
- Document Scanning, Project Support & Records Management
- Document Management ,Electronic Records Management & Tracking Document Flow
- Records Maintenance , Adobe Acrobat & Policy Development
- Compliance Controls & Regulatory Compliance
- Information System, Compliance mindset & Computer literacy
- Quality Management , Quality Assurance & Reporting Capabilities
- Skilled in EDMS, ACONEX, SAP, Visio, Adobe Sign & SHAREPOINT
- Process Improvements & Process Auditing
Accomplishments
- Supervised team of 5 document controller staff members.
- Resolved product issue through consumer testing.
- Collaborated with team of 42 to delivered and handing over 58 of Transmitting & Distributing of Power Substations Transmission.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Achieved ACONEX & EDMS submission and project closeout.
- Achieved resolution in document tracking through effectively helping with closing of AS BUILT documentations.
Certification
- CERT PREP: PMI CERTIFIED PRACTITIONER (PMI-ACP) MANAGING RESOURCES ACROSS PROJECT TEAMS
- SCRUM MASTER CERTIFIED
- ISO 9001 & ISO 14001
- MECHANICAL VENTILATION FOR COVID-19
- LEADERSHIP & TEAM DEVELOPMENT
- DIPLOMA IN PSYCHOLOGY
- TIME MANAGEMENT
- VALUE ENGINEERING
- BUSINESS ETIQUETTE
- CROSS CULTURE SENSITIVITY
- CERTIFIED FACILITY MANAGER
- CERTIFIED PROFESSIONAL DOCUMENT CONTROL
- PROJECT MANAGER (Quality & Safety)
- PROJECT MANAGER (Workforce Planning)
Secondary Email
aden.official01@gmail.com
References
ON REQUEST
Sport, Reading, Cooking and Meeting New People
Team Sports, Volunteering,Engaging in Social activities and participating in group activities
Languages
English
Full Professional
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Sr. Project Document Controller Specialist & Coordinator
LARSEN & TOUBRO LIMITED (LNT)
10.2015 - 11.2023
Document Controller & Coordinator
QATAR DESIGN CONSORTIUM (QDC)
10.2014 - 09.2015
Document Controller & Coordinator
EIZ AL DAR TRADING & CONTRACTING
09.2013 - 10.2014
Document Controller & Office Support
ROCAD CONSTRUCTION COMPANY (NG)
01.2013 - 08.2013
Asst. Office Admin. Personal & Documentation Support
TECNOTONE TRADING & CONTRACTING
09.2011 - 12.2012
Professional Studies - Contract Law
Harvard Law University
MBA - Business Administration And Management
International MBA Institute
Nat. Diploma - Business Studies & Management
Lagos State Polytechnic College
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