Adrian Manzano
New York,N.Y.
Summary
Driven and resourceful administrative professional with 30+ years of experience assisting C Suite Executives. Successfully manages high-volume workloads in rapidly changing environments. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
33
33
years of professional experience
Work History
Nursing Administration - Executive Assistant
Mount Sinai Health System (MSHS)
01.2020 - Current
- Provides broad and consistent administrative support for the System VP of Nursing who is responsible for the Nursing Practice, Nursing Education and Labor Partnerships for the 7 hospitals that constitute the health system
- Administrative support includes calendar management, meeting support and information management
- Created and organized system wide Zoom webinars for my executive which included creating informative flyers, managing registrations, and troubleshooting any issues that arose during the webinar.
Boards of Trustees - Corporate Secretary
Mount Sinai Health System (MSHS)
01.2017 - 01.2020
- Served as Corporate Secretary to the combined Mount Sinai Boards of Trustees and the Executive Committee which included scheduling the yearly board schedule, coordinating meetings, creating agenda, and record minutes
- In charge of rolling out Diligent Board Books which was the new board book portal
- Ensures accuracy and completeness of all materials presented to the Board
- Responsible for the Boards of Trustees calendar, which is used as an institutional reference (internally and externally) to ensure no conflicting BOT meetings/events are scheduled
- Maintained the Trustee confidential database and permanent Board records
- Updated and maintained the Board Committee membership list and Confidential Directory
- Handles special/confidential requests regarding Boards from external constituencies/agencies.
Development Department - Executive Assistant
Mount Sinai Health System (MSHS)
01.2009 - 01.2017
- Provided executive level support to Chief Development Officer (CDO) of the Health System
- Communicated with all levels of administration, faculty and outside organizations to coordinate operational activities, to accomplish directives and to facilitate the resolution of problems
- Managed and supported all tasks for the CDO with trustee-related activities for the Boards of Trustees Committee meetings which includes setting agendas, distribution of materials to trustees and senior hospital leadership and coordination of follow-up actions
- Created and maintained a dashboard that summarizes critical priorities for the CDO that is reviewed weekly
- Worked closely and proactively with the CDO to keep him informed of upcoming commitments and coordinated with department Directors to ensure the CDO obtained accurate and time sensitive data and information.
Marketing and Communications - Administrative Manager
01.2008 - 01.2009
- Developed and maintain a budget that details expenditures by service priorities and by sub-account
- Data is updated monthly
- Reviewed purchase orders and check requests to ensure accuracy and made certain requisitions are within budget allotment.
Nursing Administration - Executive Assistant
Mount Sinai Health System (MSHS)
01.2005 - 01.2008
- Executive Assistant to the Chief Nursing Officer (CNO) & Senior Vice President of Nursing
- Managed office flow for CNO including preparation and execution of the goals and deadlines of the department
- Maintain CNO’s calendar
- Arrange domestic and international travel
- Interacted with leaders of international nursing organizations to coordinate fact finding visit to Mount Sinai, including organizing meetings with nursing leadership and senior hospital executives
- Coordinate the visits of national renowned nursing leaders and nursing researchers for Nurses’ Week activities
- Liaison with HR for all personnel transactions, including terminations, transfers, promotions and performance appraisals.
Executive Assistant to the Vice President of Administrative Service for the New York Presbyterian Healthcare System
New York Presbyterian Hospital
01.2004 - 01.2005
- Provided all administrative support to two Vice Presidents
- Assisted management with monthly teaching forums for Hospital executives and physicians.
Hospital Administration - Executive Assistant
01.2003 - 01.2004
- Executive Assistant to Vice President for Ambulatory Services and Vice President of Perioperative Services
- Provided administrative support for two Vice Presidents - calendar management, answering phones, responding to emails and handling patient and physician questions
- Functioned as an Office Manager in the Perioperative Care Center
- Screened and interviewed candidates for administrative assistant positions.
Neuroscience and GI Care Center - Executive Assistant
01.1996 - 01.2003
- Executive Assistant to the Director of the Care Center
- Successfully merged two Care Center offices into one entity
- Reorganized office flow to accommodate new department
- Delegated workload to administrative assistants and temporary office staff
- Trained and supervised secretarial staff supporting eight Clinical Nurse Managers
- Performed Payroll functions and resolved any discrepancies
- Maintained professional staff personnel files to comply with JCAHO standards
- Responsible for layout, graphics and publishing of the quarterly Care Center Newsletter.
Department of Rehabilitation Medicine - Administrative Assistant
01.1991 - 01.1996
- Administrative Assistant to the Department Administrator
- Reviewed purchase orders and check requests to ensure accuracy and made certain requisitions are within budget allotment
- Prepared purchase orders, check requests, petty cash vouchers.
Education
BA Degree in International Relations and Latin American Affairs -
Friends World College at Long Island University
New York, NY01.1987
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Raiser’s Edge
- Diligent Board Book
Languages
Spanish
Native or Bilingual
Timeline
Nursing Administration - Executive Assistant
Mount Sinai Health System (MSHS)
01.2020 - Current
Boards of Trustees - Corporate Secretary
Mount Sinai Health System (MSHS)
01.2017 - 01.2020
Development Department - Executive Assistant
Mount Sinai Health System (MSHS)
01.2009 - 01.2017
Marketing and Communications - Administrative Manager
01.2008 - 01.2009
Nursing Administration - Executive Assistant
Mount Sinai Health System (MSHS)
01.2005 - 01.2008
Executive Assistant to the Vice President of Administrative Service for the New York Presbyterian Healthcare System
New York Presbyterian Hospital
01.2004 - 01.2005
Hospital Administration - Executive Assistant
01.2003 - 01.2004
Neuroscience and GI Care Center - Executive Assistant
01.1996 - 01.2003
Department of Rehabilitation Medicine - Administrative Assistant
01.1991 - 01.1996
BA Degree in International Relations and Latin American Affairs -
Friends World College at Long Island University
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