Adrian M. Petway
Richmond,VA
Summary
Adrian is a results-driven financial leader with over 20 years of experience across several universities. She is an expert who has managed financial operations, guided financial strategy, and maintained fiscal stability, with proven examples. She has also created financial analyses that produce positive results. Accomplished and motivated executive with successful career history in business operations. Offering exceptional leadership and staff development skills proven to build trust and communicate effectively across all organizational levels. Coordinated with board members and C-suite executives to initiate and execute strategic business plans that achieve key objectives. Results-oriented professional bringing expertise in accounting, supply chain management, and marketing. Successful at overseeing all areas of daily operations and making effective policy decisions to positively impact business direction and bottom line profits.
Overview
35
35
years of professional experience
Work History
Associate Vice President for Budget and Finance
Virginia State University
02.2022 - Current
- Provide leadership and direction
- Provide oversight of the $250 million annual operating budget and capital spending and ensure the overall operational effectiveness and integrity of the University's financial systems and operations
- Communicate with State and Federal Auditors to ensure questions and concerns are resolved promptly and professionally
- Member of the President’s strategic leadership team providing analysis, support, and guidance for financial discussions
- Present quarterly reports to the Board of Visitors
- Provide support and analyses to the teaching and learning process and work to create an environment that promotes student success
- Track finance institutional measures and recommend new procedures
- Serve as SACSCOC Finance point of contact, ensuring financial standards are met
- Led the successful management (plan, spend, State and Federal reporting and audit) of the University’s $94 million Federal CARES Act Stimulus Funds
- Developed new quarterly reports for the Board of Visitors which were clear, concise, and transparent
- Led the preparation and submission of all formal budget-related documents and analyses required by central State agencies for the operating and capital budgets and communicated with State officials securing a record $250 million and $48 Million respectively in capital and operational funding from the Commonwealth of Virginia
- Created a Grant chargeback process that netted the University $3.3 million in additional funding
- Created a process to reduce the time expenses charged to the University’s credit card were charged back to the department’s accounts, reducing the posting time from four months to one month
Adjunct Professor Economics
Virginia State University
08.2018 - Current
- Develop curricula and teach foundation for economics courses during the Fall and Spring semesters
- Review teaching methods and materials and make recommendations for improvement
- Provide exponential opportunities to connect learning with theory, reflection, and practice
Budget Director/AVP Budget and Finance
Virginia State University
06.2015 - 01.2022
- Promoted from Budget Director
- Provided signature authority in the absence of the SVPFA
- Supervised and led a staff of dedicated professionals to provide excellent and effective customer service to the University community
- Analyzed all financial aid funding sources and discovered a new permanent source of $4 million for student scholarships
- Upon the arrival of the current president, developed a cash and reserves report of all funding sources and communicated weekly with the president on the progress
- Created a financial analysis that uncovered $1 million of unused local funding
- Redesigned the University’s budget development process to support the strategic plan, campus-wide transparency, and the link between planning and budgeting
- Provided oversight and guidance over the University’s Educational and General (E&G), Auxiliary, Financial Aid, Sponsored Programs (Grants), Capital project budgets, and Agency Funds to ensure proper budgeting, spending, and recording in the university and State accounting systems
- Developed university-wide finance training manual and sessions
- Updated operational policies, procedures, and training manuals
- Implemented an intern program with the VSU Economics department that allows students to gain valuable work experience in the University’s budget department
- Participated in, and provided support to, the University's comprehensive planning and assessment processes
- Recommended, through the President to the Board of Visitors, annual adjustments to tuition and fees, and operating budgets
- Developed and executed an environment of continuous improvement
Senior Budget Analyst
Virginia State University
01.2005 - 06.2015
- Served as lead Budget Analyst by providing training and support
- Planned, developed, executed, managed, and evaluated budgets for the University
- Tracked the development of the University's budget during the legislative process
- Forecasted and tracked revenue and expenditure budgets
- Provided standard and ad hoc management reports
- Participated in the yearly preparation of the University's tuition and fees by completing required analyses and analyzing work papers from Budget Analysts
- Coordinated preparation of the operating and capital outlay State budget requests
- Completed analyses on higher education issues to project future problems and opportunities
- Served as a member of the Banner financial system development and implementation team
- Provided budget guidance and training sessions to account managers
- Assisted the Budget Director in special studies as directed by management
- In the absence of the Budget Director, served as the Acting Budget Director with complete authority to make decisions that ensured the achievement of the departmental goals and objectives
- Reconciled University and State transactions for the operating and capital budgets
Senior Budget Analyst
Department of Medical Assistance Services
06.2001 - 01.2005
- Developed, loaded, and managed the agency's medical budget of over $4 billion comprised of Federal, State, and Special funds
- Served as the agency's primary source of contact with the State budget office for appropriations, allocations, and expenditures
- Created monthly management and new reports
- Assisted in the yearly State budget development process by preparing budget amendments, budget submissions, budget executions, and fiscal impact statements
- Submitted budgets to the State budget office and tracked development during the legislative process
- Developed and implemented budgets in the internal systems
- Monitored, tracked, and reconciled expenditures and revenues
- Supervised and analyzed the input of data in the historical databases
- Maintained the databases and completed econometrics, cost-benefit, and trend analyses
- Prepared quarterly CMS 37 and CMS 21 reports for the Federal government
- Served on system implementation teams and provided input representing the Division
- Coordinated and forecasted year-end spending down and close-out process
- Communicated with State and Federal Auditors to ensure the integrity of spending and record keeping
- Developed and implemented budget procedures
Accountant Senior
Department of Medical Assistance Services
12.1997 - 06.2001
- Managed all aspects of cash management activities
- Reviewed and approved the daily deposit with the State Treasury bank
- Reviewed, updated, and imported receipts in Cash Journal, General Ledger, and the Commonwealth Accounting and Reporting System (CARS) for investment and reporting purposes
- Monitored, reviewed, and reconciled the agency's internal accounting records to CARS weekly and monthly
- Prepared monthly and quarterly cash management reports to the Federal Government (CMS), agency management, and budget division
- Prepared weekly reports to return Federal share of cash received
- Assumed lead role at fiscal year-end for revenue forecasting
- Completed performance evaluations and counseled employees
- Recommended and implemented policy and procedure changes
- Coordinated the preparation and updating of internal accounting policies and procedures
Accountant
Department of Medical Assistance Services
02.1993 - 12.1997
- Established and maintained the accounts receivable ledges for medical providers
- Posted additions, adjustments, and payments to the accounts
- Processed refunds and reconciled the accounts to ensure accuracy
- Implemented and managed collection process using internal, State, and Federal (CMS) policies and regulations
- Created internal collection procedures and coordinated referral of delinquent accounts to a collection agency, Department of Taxation, and Office of the Attorney General
- Completed monthly and quarterly accounts receivable reports for the State and Federal Government
- Ensured records were properly maintained for audit purposes
- Communicated professionally with medical providers and ensured DMAS was properly represented
Fiscal Technician
Virginia Commonwealth University Library
09.1989 - 02.1993
- Managed billing and cash transactions and ensured efficiency
- Monitored and tracked accounts receivable
- Reconciled financial records system (FRS) reports to the department’s databases
- Approved accounts payable vouchers and served as the backup for payroll
- Scheduled staff workload to ensure billing and reporting deadlines were met
- Served as collection coordinator and ensured due diligence of past-due accounts
- Served as petty cash custodian for a $100 fund
- Audited accounts receivable records
- Supervised the work-study students
Education
Doctor of Education - Higher Education Leadership
Virginia Commonwealth University
Richmond, VA05.2024
Master of Arts - Economics
Virginia State University
Chesterfield, VA05.2009
Bachelor of Science - Business Education
University of South Alabama
Mobile, AL08.1988
Skills
- Budgeting and forecasting
- Cost analysis and control
- Strategic Planning
- Revenue generation
- Financial reporting
- Financial systems implementation
- Cash flow management
- Financial Effectiveness
Publicspeakingopportunities
- NACUBO Panelist Speaker, The Impactful Business Officer session, 11/01/24
- Women Leaders@HBCUs Conference 2024, Panelist for Session 1: Amplifying Authenticity, 06/01/24
- NACUBO Podcast Guest Speaker, Your Voice Matters, 04/01/24
- VSU LeadHership Institute: A Day in Women’s Leadership, Senior Leadership Panel Participant, 03/01/24
- EACUBO 2023 Annual Meeting in Montreal, Canada, DEI Session Speaker, 10/01/23
Personal Information
Title: Associate Vice President Budget and Finance
References
Available upon request.
Service
- Six-Year Plan (Commonwealth of Virginia)
- Eastern Association of College and University Business Officers (EACUBO) Program and Services Committee
- Virginia Housing Minority Business Advisory Council
- NACUBO Advisory Group on Leadership Diversity: Leaders of Color Committee, 2021-2022
- NACUBO New Course Reviewer, 2022
- Student Investment Advisory Board (VSU), Fall 2020- Spring 2022
Leadership Experience
- NACUBO Fellowship, 2019-2020
- Higher Education Leadership Institute, 2024
Timeline
Associate Vice President for Budget and Finance
Virginia State University
02.2022 - Current
Adjunct Professor Economics
Virginia State University
08.2018 - Current
Budget Director/AVP Budget and Finance
Virginia State University
06.2015 - 01.2022
Senior Budget Analyst
Virginia State University
01.2005 - 06.2015
Senior Budget Analyst
Department of Medical Assistance Services
06.2001 - 01.2005
Accountant Senior
Department of Medical Assistance Services
12.1997 - 06.2001
Accountant
Department of Medical Assistance Services
02.1993 - 12.1997
Fiscal Technician
Virginia Commonwealth University Library
09.1989 - 02.1993
Doctor of Education - Higher Education Leadership
Virginia Commonwealth University
Master of Arts - Economics
Virginia State University
Bachelor of Science - Business Education
University of South Alabama
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