Summary
Overview
Work History
Education
Skills
Timeline
Generic

Adriana Padilla

Rio Rancho,NM

Summary

Dynamic and detail-oriented Procurement Specialist / Buyer with over six (6) years of experience in the procurement process. Proven track record in maintaining accurate records, ensuring compliance with audit requirements and training new specialists. Adept at analyzing procurement activities, negotiating with vendors, and collaborating with finance teams to meet budgetary goals. Additional experience in financial transactions and customer service as a Tax Cashier.

Overview

11
11
years of professional experience

Work History

Buyer

Bernalillo County
Albuquerque, New Mexico
05.2024 - Current
  • Lead procurement activities by reviewing Shopping Carts, Verifying terminology and specifications for accuracy.
  • Drafted and executed agreements, obtaining necessary signatures.
  • Prepared contract award documents, tracked execution and managed fund obligations.
  • Communicated with vendors on quotes, contract documentation, and contract changes.
  • Issued and assisted in preparing RFPs, IFBs, and RFQs.
  • · Conducted and coordinated bid openings and negotiation meetings with vendors to discuss projects and pricing.
  • · Monitored compliance with procurement policies and procedures.
  • · Administered and organized procurement records and documentation.
  • Verify insurance documentation.

Procurement Specialist

Santa Fe County
Santa Fe, NM
05.2018 - 05.2024
  • Verified accuracy of terminology and specifications in requisition orders.
  • Entered order details were efficiently recorded and processed using CentralSquare system.
  • Drafted and executed amendments to new and current County agreements, ensuring proper signatures were obtained from vendors, County Attorney office, Finance director, and County Manager.
  • Prepares contract award documents and tracks contract execution and obligation/de-obligation of funds.
  • Uploaded Declarations of Emergencies and sole sources to external website in accordance with Procurement Manager's instructions.
  • Reviewed, uploaded and updated encumbrance reports for housing payments, fuel, postage, and County cell phones.
  • Collaborated with accounts payable to rectify purchase orders containing discrepancies.
  • Filing of purchase orders and contract files.
  • Archived purchase orders and contract files at year-end for new fiscal year preparation.
  • Communication with vendors regarding quotes, contract documentation, and required contract modifications.
  • Prepared and issued requests for proposals, invitations for bids, and requests for quotes.
  • Processed purchase orders and obtained signatures for amounts above my threshold.
  • Prepared memos and relevant documentation for purchases that required approval by the Board of County Commissioners.
  • Updates assigned departments' contract list and keeps track of solicitation and contract files.
  • Analyze information being submitted for procurement activity.
  • Ensuring incoming requests are logged and entered into the database correctly.
  • Audit the purchasing process request form that is submitted for all contract requests, verify what the department needs and proceed accordingly.
  • Contact user agency's for any changes needed to incoming requests.
  • Audit procurement files, ensuring all information and documentation is correct and comply with audit requirements.
  • Conducted training sessions for procurement specialists and seniors on auditing documents, processing purchase orders, and drafting amendments.
  • Trained departments in submitting documents for new contracts, LOI's, Bids, Maintenance agreements, service agreements and Amendments.
  • Collaborated with finance department to ensure compliance with capital requests, fixed assets, and budget constraints.
  • Organized vendor negotiation meetings for project and pricing discussions.

Tax Cashier I

Santa Fe county
Santa Fe, New Mexico
03.2017 - 05.2018
  • Collected payments and provided accurate change.
  • Prepared reports for refunds, transfers, and waiver of penalties and interest for taxpayers.
  • Provided excellent customer service by answering public inquiries and directing them appropriately.
  • Assisted in preparing requisitions to purchase office supplies, services, and travel for department heads.
  • Worked closely with finance to prepare for year-end.
  • Wrote clear and informative letters to customers regarding their account questions or concerns.
  • Processed department deposits.

Courtesy Clerk

Albertsons Market
Santa Fe, New Mexico
03.2015 - 05.2017
  • Packaged or bagged purchases and assisted customers with in-vehicle loading.
  • Oversaw collection shopping carts from parking lot to maintain clean, organized area.
  • Escorted customers to desired merchandise location.
  • Supervised return of exchanged or unwanted items to correct shelf locations and organized display arrangements.
  • Delivered exceptional customer service by greeting customers and directing to desired items.
  • Followed best practices for bagging items in reusable, plastic and paper bags.
  • Took unwanted items from checkout to proper location.
  • Assisted customers with price checks, lifting heavy items and addressing other inquiries.
  • Assisted customer relationship management by addressing service requests and assisting front-end cashier and bagger clerk.

Front Desk Receptionist

Farmers Insurance Agency
Santa Fe, New Mexico
04.2013 - 10.2013
  • Handled payment processing and provided customers with receipts and proper bills and change.
  • Answered telephones and greeted visitors to assist, answer questions and direct.
  • Prepared daily shift close reports and balanced cash register to accurately reflect transactions.
  • Signed for packages, recorded deliveries and distributed to personnel.
  • Coordinated meetings, scheduling conference rooms and sending calendar invitations to attendees.
  • Drafted professional business documents, spreadsheets and correspondence.
  • Scheduled and confirmed appointments.
  • Processed payments and updated accounts to reflect balance changes.
  • Sorted incoming mail and directed to correct personnel each day.

Education

High School Diploma -

Santa Fe High School
Santa Fe, NM
05.2015

Some College (No Degree) - Nursing

Central New Mexico Community College
Albuquerque, NM

Skills

  • Spending Oversight
  • Telephone and Email Etiquette
  • Writing and Verbal Communication
  • Knowledgeable in AS400, Outlook, Excel, Powerpoint, Word, Naviline , SAP, and Bonfire
  • Contract Drafting and Execution
  • Vendor Relations and Negotiation
  • Data Entry and Documentation

Timeline

Buyer

Bernalillo County
05.2024 - Current

Procurement Specialist

Santa Fe County
05.2018 - 05.2024

Tax Cashier I

Santa Fe county
03.2017 - 05.2018

Courtesy Clerk

Albertsons Market
03.2015 - 05.2017

Front Desk Receptionist

Farmers Insurance Agency
04.2013 - 10.2013

High School Diploma -

Santa Fe High School

Some College (No Degree) - Nursing

Central New Mexico Community College

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Adriana Padilla