Adriana Robles
Los Angeles,CA
Summary
Results-driven Site Coordinator with proven expertise in leveraging MS Excel to enhance operational efficiency at Legacy LA. Demonstrated success in managing vendor relations and leading remote teams, combining technical proficiency with strong leadership skills. Bilingual in Spanish, adept at training and mentoring diverse teams to achieve high productivity and meet project milestones. Core competencies include project management, stakeholder communication, and adherence to safety protocols.
Overview
20
20
years of professional experience
Work History
BTB Site Coordinator
Legacy LA
08.2022 - 10.2024
- Manage day-to-day operations of the after-school program
- Supervise staff of 4 to 10 tutors, athletics and/or enrichment instructors to organize and facilitate after-school program events and field trips
- Train and supervise staff in the after-school program
- Organize a schedule of academic, recreation, and enrichment activities
- Establish and maintain communication with regular day and after-school staff, administrators, Legacy LA staff, students, and families regarding all aspects of student involvement in the program
- Plan & implement recruitment and retention strategies to ensure daily attendance requirements are met
- Follow school and Legacy LA procedures and policies for the safe operation of after-school program
- Conduct surveys for periodic program evaluations, including surveys of students, staff, and parents
- Collect, review, approve and submit timesheets by the deadline
- Submit all required documentation on a timely basis
- Travel to staff meetings, school meetings, and trainings as scheduled and required
- Maintain accurate records (i.e., attendance, student registration forms, staff sign-in sheets, etc.)
- Maintain documentation relating to staff performance issues; provide guidance to staff as needed
- Performs other duties as assigned
Analyst, Vendor Management
Wedbush Securities Inc.
12.2017 - 01.2022
- Reconcile vendor accounts
- Respond and resolve internal customer and vendor inquires
- Responsible for the allocation of general ledger coding on all purchasing invoices and purchase orders
- Prepare weekly and monthly excel reports and special confidential projects
- Maintained and updated real estate project spreadsheets to ensure projects were operating on schedule
- Assist the Disaster Recovery team with the maintenance of disaster plans for each department which included the initiation of emergency calls during emergencies
- Worked hand in hand with the VP of Operations by attending weekly meetings, maintaining confidential records, coordinating the opening, closing and relocation of offices
- Assisted the Accounts Payable team with the general ledger allocation of firm wide invoices
- Maintained spreadsheets for rent allocations
- Maintained equipment depreciation spreadsheets
Commissions Analyst
TPX
02.2015 - 11.2017
- Prepare commissions information for monthly processing
- Prepare and process commissions load files via ADP
- Review, audit, validate and distribute commission's information
- Provide commissions and other related accounting analysis
- Resolve commissions related trouble tickets
- Participate and document Sales Channel Conflicts and distribute resolution to employees
- Prepare weekly and monthly excel reports and special confidential projects
- Schedule meetings with Sales Sr
- Vice Presidents, General Managers, Directors and Sales Managers to review and resolve employee commission issues
- Assist the Director and Controller in the operation and maintenance of the company's various financial computer systems
- Assist in preparation of year-end-reports and support in year-end audit related activities
- Responsible for the matching, verification and keying of invoices and auditing of purchase orders
- ACH transactions for payables department/Prepare Bank Deposits
- Ran Bi-monthly check runs
- Ran weekly employee expense pay runs
- Prepared 1099’s, created and maintained vendor accounts
- Review all employees expense reports/code to the correct GL account
- Research all requests, both internal and external, for accounts payable related information and documentation
Accounting Specialist
AMAG Technology
06.2012 - 03.2014
- Company Overview: Security Service Industry
- Responsible for the matching, verification and keying of invoices and auditing of purchase orders
- ACH transactions for payables department/Prepare Bank Deposits
- Ran Bi-monthly check runs
- Ran weekly employee expense pay runs
- Prepared 1099’s, created and maintained vendor accounts
- Review all employees expense reports/code to the correct GL account
- Research all requests, both internal and external, for accounts payable related information and documentation
- Trained employees in using new computer software both in person and via video conferencing
- Created excel reports according to managers requests
- Assist Credit Manager with the cash posting, credit and collections on accounts
- Assist the IT Team with the troubleshooting of the expense system
- Assisted VP of Sales and Marketing with special projects
- Security Service Industry
AP Coordinator
Reliance Steel & Aluminum Company
05.2008 - 01.2011
- Company Overview: Metals Service Center Industry
- Responsible for the matching, verification and keying of invoices and auditing of purchase orders
- ACH transactions for payables department/Prepare Bank Deposits
- Ran Bi-weekly check runs
- Prepared 1099’s, created and maintained vendor accounts
- Review management expense reports/code to the correct GL account
- Research all requests, both internal and external, for accounts payable related information and documentation
- Prepare and keyed journal entries
- Assisted Managers in determining employee training and development
- Trained employees in using new computer software both in person and via video conferencing
- Created excel reports according to managers requests
- Bank & Credit Card Reconciliations
- Account Analysis
- Sent divisions daily banking transactions, wire transfer activity and ensured all postings were made daily
- Prepared and maintained banking excel reports to monitor cash flow and accurately balance cash daily
- Prepare weekly sales reports and distribute to management team
- Prepare Wires transfers and fund division bank accounts daily
- Special Projects
- Metals Service Center Industry
Accts Payable Specialist/Accts Receivable Clerk
Various Contract Assignments
12.2005 - 04.2008
- Company Overview: Medical and Manufacturing Industries
- Responsible for the matching, verification and keying of invoices and auditing of purchase orders
- Ran weekly check runs
- Prepared 1099’s
- Research all requests, both internal and external, for accounts payable related information and documentation
- Evaluated customer credit scores and determined if credit can be established
- Kept track of jobs in progress, collected on job accounts according to contracts, updated project reports
- Collected on past due invoices and file court orders for clients that do not pay on accounts
- Prepare billings/invoices daily
- Regularly contact customers for payment, resolve customer issues
- Kept track of inventories with warehouse personal, performed physical inventories processes
- Submitted monthly accruals to Accounting Manager
- Analyzed and inputted expense/mileage reimbursements, ran weekly check runs, created new vendor accounts
- Medical and Manufacturing Industries
Accounts Payable Specialist
Connex Transit, LLC.
09.2004 - 12.2005
- Company Overview: Transportation industry
- Responsible for the matching, verification and keying of invoices for payment
- Submit monthly accruals to controller, run weekly check runs
- Create and maintain vendor accounts, prepare 1099’s, audit purchase orders
- Analyze and pay expense and mileage reports for the management team
- Indirectly supervise 4 parts and maintenance clerks
- Trained clerks on usage of accounting system, issuance of purchase orders and how to address vendors
- Assist with the uploading and manual processing of employee payroll
- Calculated and processed payment for 401k employee deductions through ADP and issued payment to vendor
- Assist with new hire orientation, benefits administration, processed change requests
- Calculated union dues and processed ADP deductions for employees and payment to the union vendors
- Transportation industry
Education
High School -
Woodrow Wilson High School
06-1990
B.S. - Business Management
University of Phoenix
Skills
- MS Word
- MS Power Point
- MS Excel
- MAS 90
- JD Edwards
- Data Entry
- Real World Accounting/Purchasing System
- Report preparation
- Staff supervision
- Vendor relations
- Training and mentoring
- Team building
- Oracle Accounting System
- 10 key by touch
- Bilingual
- Spanish
- Remote team training
Languages
Spanish
Professional
References
References available upon request.
Timeline
BTB Site Coordinator
Legacy LA
08.2022 - 10.2024
Analyst, Vendor Management
Wedbush Securities Inc.
12.2017 - 01.2022
Commissions Analyst
TPX
02.2015 - 11.2017
Accounting Specialist
AMAG Technology
06.2012 - 03.2014
AP Coordinator
Reliance Steel & Aluminum Company
05.2008 - 01.2011
Accts Payable Specialist/Accts Receivable Clerk
Various Contract Assignments
12.2005 - 04.2008
Accounts Payable Specialist
Connex Transit, LLC.
09.2004 - 12.2005
High School -
Woodrow Wilson High School
B.S. - Business Management
University of Phoenix
Similar Profiles
Anthony DelgadoAnthony Delgado
Air Monitor at Legacy LaAir Monitor at Legacy La
Nicki UelandNicki Ueland
Oral Chemo Medication Technician at Legacy Health @ Legacy Cancer InstituteOral Chemo Medication Technician at Legacy Health @ Legacy Cancer Institute
Nicki UelandNicki Ueland
Oral Chemo Medication Technician at Legacy Health @ Legacy Cancer InstituteOral Chemo Medication Technician at Legacy Health @ Legacy Cancer Institute
Steve SobelSteve Sobel
VP OF CREATIVE DEVELOPMENT/Lead Copywriter at Critical Content/SK Global GroupVP OF CREATIVE DEVELOPMENT/Lead Copywriter at Critical Content/SK Global Group
IRIS LOPEZIRIS LOPEZ
Senior Improvement Coach at CORE DistrictsSenior Improvement Coach at CORE Districts