Adrienne Burns
Placerville,CA
Summary
I have over 40 years administrative assistant experience. Early in my career I worked for larger health systems with Lucille Packard and also as a legal administrative assistant. I come with a breadth of experience, including my current position. I support the President and CEO and the Board of Directors at a 115 bed independent hospital in a rural community in Northern California.
Overview
20
20
years of professional experience
Work History
Executive Administration Assistant II
Marshall Medical Center
Placerville, United States
07.2018 - Current
- Assistant to President and CEO, Chief Medical Officer and the Board of Directors at Rural Independent Hospital
- Meeting minutes for all Executive Meetings
- Support weekly Chief Executive Team meetings
- Manage all Board of Directors Bylaws, minutes and meetings
- Respond to emails and other correspondence to facilitate communication and enhance business processes.
- Intuitive management of CEO's calendar.
- Organize and coordinate conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team.
- Manage employee events.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Screened calls and emails and initiated actions to respond or direct messages for chief executive team
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Transcribed minutes of meetings and executed meetings and events for the medical center.
- Trained junior office staff in correct procedures and reporting requirements.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
- Researched, proposed and implemented vendor agreements to decrease costs and improve services.
- Handle logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president and chief medical officer.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forums and board of directors events.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
Associate Degree Nursing Program Coordinator
Evergreen Valley College
San Jose, California
05.2002 - 07.2018
- Provided ongoing direction and leadership for program operations.
- Scheduled and supervised staff meetings to discuss new ideas and update participants on program details and milestones.
- Organized and managed program development from conception through successful execution.
- Orchestrated smooth and efficient program development by collaborating cross-functionally across departments.
- Entered data in application system and handled database maintenance.
- Maintained and wrote applications for state grant programs.
- Administered Orientation programs each semester for 160 nursing students.
- Reserved classrooms and meeting rooms across campus for program activities and managed room list.
- Developed and organized routine and special programming by factoring in slot timing, demographics and other important parameters.
- Managed web content updates and ongoing site maintenance to provide students with easy information access.
- Supported the Dean of Nursing as an Administrative Assistant in addition to my other duties as coordinator.
- Assistant all students with required onboarding through a web based platform.
- Prepared all documentation and met with accreditation staff through 2 successful accreditations.
Education
Bachelor of Science - Sociology With Emphasis in Social Work
Grand Canyon University
Phoenix, AZ07.2019
Skills
- Payment Coordination
- Travel Arrangement Coordination
- Access Controls
- Calendar and Scheduling Software
- Data Research and Compilation
- Administrative Oversight
- Video Conferencing Software
- Correspondence and Memos
- Document Filing and Retrieval
- Executive Schedule Management
- Inquiry Response
- Invoice Preparation
- Visitor Greeting
- Executive Travel
- Report Distribution
- Call Routing
- Mail Management
- Hotel Accommodations
- Special Event Projects
- Confidentiality and Discretion
- Policies and Procedures
- Travel Arrangement Management
- Meeting Agendas and Minutes
- Business Writing
- Excel Spreadsheets
- Executive Calendars
- Office Support
- Company Event Coordination
- Proper Phone Etiquette
- Executive Presentation Development
- Resource Coordination
- Event Calendar Management
- Social Media Knowledge
- Capital Expenditures
- Coordination of Administrative Activities
- Recognition Programs
- Teleconference Arrangements
- Calendar Coordination
- Assigning Projects
- Mobile Applications
- Publicity Appearances
- Morale Improvements
- Board of Directors Support
Timeline
Executive Administration Assistant II
Marshall Medical Center
07.2018 - Current
Associate Degree Nursing Program Coordinator
Evergreen Valley College
05.2002 - 07.2018
Bachelor of Science - Sociology With Emphasis in Social Work
Grand Canyon University