Adrienne Pontbriand

• Enhancing office efficiencies by streamlining administrative processes and implementing organizational systems.
• Supporting staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Manage communication channels and ensure timely responses to inquiries.
• Safeguard information by maintaining strict confidentiality in handling sensitive documents and records.
• Assist with In-state and Out-of-State Travel Expenses
• Provided clerical support to Executive Assistant of the Commissioner by copying, scanning, and filing documents.

• Respond to emails and other correspondence to facilitate communication and enhance business processes.
• Organize and coordinate conferences and monthly meetings.
• Process travel expenses and reimbursements for executive team and senior management group.
• Organize envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
• Produce accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
• Create expense reports, budgets and filing systems for management team.
• Develop and update spreadsheets and databases to track, analyze and report on performance and sales data.
• Work collaboratively with auditors throughout reviews, offering assistance and clerical support.
• Develop and maintain automated alert system for upcoming deadlines on incoming requests and events.
• Research, propose, and implement vendor agreements to decrease costs and improve services.

• Provide administrative and clerical support to Director, MLL Specialist, Buisness Manager, and Director of Special Education
• Prepare monthly newsletters and translate into Spanish
• Provide verbal translation for all family meetings and events
• Record minutes at Board of Directors and PTO meetings
• Provide administrative support to Business Manager
• Provide administrative support to Director of Special Education and enter all IEP's into Skyward
• Maintain accuracy of all data in Skyward and complete and submit state and federal data reports on time
• Submit all daily/weekly/monthly/yearly reports within eRIDE
• Develop protocol/checklist for welcoming new students, staff, and administration
• Provide new and existing staff with Skyward refresher training and set up new users in Skyward
• Update school website on regular basis to ensure accuracy
• Coordinate yearly SurveyWorks/Panoramic Data Collection
• Coordinate RICAS , NGSA , and NAEP state assessment process and student registration process
• Update certified staff caseload in Frontline
• Review and revise Faculty and Family Handbooks on a yearly basis
• Coordinate transportation services for new and existing families
• Prepare purchase orders and submit for Director for approval
• Troubleshoot basic technology challenges for staff and when necessary contact independent contractor to resolve more complex issues

Family Engagement:

• Cultivate a harmonious and collaborative climate between school and families
• Facilitate welcoming process for new families such as tours and open houses
• Design family involvement programs/activities to help families participate
• Communicate with parents on behalf of the school
• Work with teachers and staff to develop learning kits for home
• Invite parents to participate in school events and in the school's PTO
• Document parent/community activities through visual portfolios that include sign in sheets, flyers, and pictures

Admissions/Community Outreach:

• Maintain database of admissions applications and update lottery accordingly
• Coordinate site visits and tours for perspective families as well as families whose students were excepted into SouthSide Elementary Charter School
• Track status of enrollment materials and request missing documents from families
• Maintain accuracy of current enrollment data, student discipline data, and attendance data. Submit data to RIDE in accordance with state mandated requirements
• Attend RI League of Charter Schools Admissions Coordinator Meetings
• Prepare outgoing 5th grade class for their transition to middle school

Extended Day Program Coordinator:

• Arrange coverage for Extended Day Program
• Develop a structure/schedule for extended day block to maximize teaching and learning
• Maintain and update annual budget for Extended Day Program

• Helping Teachers with lesson preparation, including collecting materials and setting up equipment
• Reviewing lesson with students on a one-on-one basis or in small groups
• Tracking attendance, grading assignments and calculating grades
• Giving extra help to students who need special accommodations or are struggling with particular concept
• Assisting students with special learning requirements, including disabilities or English as second language

• Observed, monitored and recorded problem behaviors through accurate behavior-consequence data collection, graphs and anecdotal notes.
• Worked as part of collaborative team to address changing needs of children and families.
• Conducted functional behavior assessments, functional analysis, preference assessments and assessments of basic learning and language skills to identify target behaviors and purpose of behaviors.
• Implemented and established behavior strategies by setting rules, reiterating expectations and rewarding good behavior for students.