Agnieszka Baum
Mars,PA
Summary
Dynamic Project Coordinator with 8 years in Healthcare and Facilities Management, specializing in software implementation, project coordination, and client/vendor relations. Expert in guiding teams through complex software rollouts, ensuring seamless integration into existing systems. Proven track record in meeting project deadlines, delivering technical solutions, and enhancing operational efficiencies
Overview
15
15
years of professional experience
Work History
Project Analyst
Medxcel
04.2022 - 01.2024
- Managed data, reporting, and analysis for a 30 million SF healthcare portfolio.
- Streamlined Real Estate forms, processes, and procedures.
- Assisted the development and implementation of projects and process improvement initiatives.
- Administered Property Database, overseeing key portfolio metrics.
- Delivered support to transaction teams for portfolio optimization and analysis.
- Coordinated with clients and vendors, providing data analysis and reporting services.
- Managed and audited various database platforms for accurate reporting.
- Actively participated in continuous improvement of platforms used (Smartsheet, Power BI, PeopleSoft).
Administrative Assistant
Medxcel/Ascension
08.2015 - 04.2022
- Coordinated high-level executive communication, aligning project goals with organizational strategies
- Managed Real Estate Programs, bridging gaps between internal teams and external clients to achieve project milestones
- Assumed a pivotal role in strategic and operational planning, ensuring seamless execution of projects
- Engaged in initiatives to improve operational systems and processes, contributing to the successful management of cross-functional projects
- Organized large-scale events, demonstrating exceptional project coordination skills from conceptualization to execution.
Compliance Officer/ Property Coordinator
St. Vincent’s Medical Center
08.2013 - 09.2019
- Coordinated compliance inspections in conjunction with Fire Marshals, the Department of Public Health, and the Joint Commission
- Dealt with high consequence Joint Commission surveys and inspections, rapidly adapting to changing health care standards
- Conducted regular off site” Environmental of Care” Inspections
- Responsible for driving and administering Sentact assimilation into the building inspection process as well as creating a record system for tracking properties
- Organized the launch of acquired properties/practices under Fire Safety and Joint Commission standards including all phases of the acquisition and set up processes
- Oversaw the vendor bidding workflow for facility upgrades and maintenance, mindful of budgetary and resource constraints
- Developed and launched the Medical and Pharmaceutical Waste Management Program and oversaw its end to end adoption
- Communicated meetings, conferences, trainings and other important events to team members.
- Enhanced regulatory compliance by developing and implementing comprehensive policies and procedures.
- Reduced the risk of financial penalties by conducting thorough internal audits on a regular basis.
Clinical Trials Coordinator
St. Vincent's Medical Center
05.2012 - 08.2013
- Maintained patients and associates of St
- Vincent’s Medical Center safety guidelines
- Monitored patients and clinical practices under guidance of the Research Director
- Participated in ACOSOG Audit in the Clinical Trials Office and Pharmacy
- Coordinated “Site Initial Visits” and administered project submission
- Verified that source data/documents and other trial records are accurate, complete, and maintained
- Reported Adverse Events in accordance with protocol
- Prepared Clinical Trials documentation for monthly IRB (Informed Consent Forms, Amendments, SAEs, etc.)
- Completed, revised and entered CRFs into the database; responded to queries
- Scheduled visits and follow ups with patients (measurements, completing forms, questionnaires, etc.)
- Organized files, projects, data, etc.
- Enhanced patient recruitment by developing and implementing targeted advertising strategies.
- Optimized trial efficiency through meticulous data management and timely report submissions.
Maintenance, Technical Operations Coordinator
Panopa Logistik Polska
08.2008 - 01.2010
- Oversaw and monitor of the implementation of technical inspections (facilities, warehouses, vehicles, technical equipment)
- Coordinated with outside companies to organize vehicle care including: leasing, repair, reviews, and accident reports
- Created compliance adherence for other departments
- Administrator of forklifts management system
- Prepared statistical reports and annual sheets for other departments
- Assembled and interpreted data for analysis of fork lift truck leasing information and costs
- Prepared maintenance department for Audit from Volkswagen and Panopa Logistik from Europe and Africa
- Received highly specialized training in accordance to ISO 14001:2004 for environmental management system; internal audit system
- Created and maintained department's database (forklifts, trucks, cars, technical equipment), generated data retrievals and summaries regularly and as requested.
Education
Master of Science - Landscape Architecture
The Poznan University of Life Science
Poznan, Poland06.2009
Skills
- Microsoft Excel
- Word
- PowerPoint
- Power BI
- Power Apps
- Smartsheet
Languages
English
Native or Bilingual
Polish
Native or Bilingual
Timeline
Project Analyst
Medxcel
04.2022 - 01.2024
Administrative Assistant
Medxcel/Ascension
08.2015 - 04.2022
Compliance Officer/ Property Coordinator
St. Vincent’s Medical Center
08.2013 - 09.2019
Clinical Trials Coordinator
St. Vincent's Medical Center
05.2012 - 08.2013
Maintenance, Technical Operations Coordinator
Panopa Logistik Polska
08.2008 - 01.2010
Master of Science - Landscape Architecture
The Poznan University of Life Science