Ahnna Ward
Ellenville,NY
Summary
Over 20 years experience in the Legal Document Processing field. Utilize various software, administrative, supervisory and technical and problem solving analytical skills to provide assistance with the highest levels of efficiency and professionalism.
Overview
27
27
years of professional experience
Work History
Legal Document Processor, Specialist
DAVIS, WRIGHT & TREMAINE
02.2023 - 10.2023
- Performed legal document processing tasks, such as typing legal pleadings, created documents, using firm templates, worked with automatic features and forms using general and advanced features of Word, Excel, PowerPoint, Visio, Power PDF, Workshare Compare, Abby, Intapp Time Entry, Litera Contract Compare, and proofreading.
- Utilize BigHand Software and Windows 365 for transcription
- Intake requests through Service-Now ticketing system and Outlook e-mails.
- Listened and responded to customer requests and forwarded necessary information to superiors.
- Interpreted clients' needs and introduced services to fit specific requirements.
- Followed all company policies and procedures to deliver quality work.
Global Legal Document Processor
VINSON & ELKINS LLP
02.2022 - 04.2022
- Trained on firm templates and produced edited, formatted, redlined, and converted documents utilizing MacPac, DocX Tools and the Microsoft Suite applications.
Document Processor/IT Specialist
BRACEWELL LLP
02.2014 - 10.2021
- Performed all facets of Word Processing; conversions, legal numbering, and formatting; ran TOAs/TOCs, redlines and revisions
- Formatted Excel workbooks and created print ready spreadsheets, pivot tables and entered formulas
- Created PowerPoint presentations, timelines, and graphics
- Utilized all Microsoft Office Suite and Word Processing add-in applications such as Innova, MacPac, Adobe, Best Authority and in house templates
- Responded to Help Desk calls and tickets
- Helped users with technical issues implementing all ranges of trouble shooting of firm applications and office hardware as well as assisted with building security procedures
- Worked on Citrix issues, application installations, downloads, and password management
- Trained end users on various office applications and cellular software, remotely
- Assisted with firm upgrades and migrations
- Installed software on PCs, ran checklists, ran upgrades and PC maintenance
- Created ticket documentation on all work requests
- Utilized SCCM, iManage, DM, DUO, Mimecast, Microsoft Cloud, Active Directory and Citrix Director.
Document Processing Supervisor
ROPES & GRAY LLP
10.2010 - 10.2013
- Coordinated, organized and distributed all forms of document processing work received via email, walk-ins, fax or by phone for the 2nd and 3rd shifts
- Formatted, revised, compared and created legal documents
- Worked on PowerPoint presentations, Excel formatting, proofread docs, created DVDs and created linked Indexes utilizing Excel, Word and Adobe
- Entered daily workload into an Excel database log
- Trained operators in Word, Excel, PowerPoint, Adobe and Outlook
- Coordinated evening secretarial workload
- Collaborated with Copy center for various duplicating and binding requests and arranged for car/courier services
- Handled performance reviews for 2nd and 3rd shift staff
- Created Shift Reports for 3rd Shift.
Legal Document Processor
PAUL, HASTINGS, JANOFSKY & WALKER LLP
10.2006 - 05.2009
- Weekends, Day Shift)
- Coordinated and processed daily workload for the department
- Logged and organized work requests and updated worklog
- Created and processed various documents utilizing Word, PowerPoint, Excel, Adobe, Access, Visio, Outlook, RightFax, OmniPro, Best Authority, MacPac, DocXtools and Nero (CD/DVD burner software)
- Collaborated with the Service Center for various duplicating and binding requests, car service, courier service and reservations
- Created a turnover report for the proceeding shift coordinator.
Senior Legal Coordinator
UNILEVER
09.2005 - 05.2006
- Prioritized workload for Assistant General Counsel of Real Estate and Marketing
- Managed all marketing projects for Legal Marketing group
- Followed up with clients on various types of legal business matters
- Scheduled meetings, travel arrangements, organized daily schedules and processed expense reports
- Maintained filing for the marketing department.
Legal Specialist, Freelance
Cravath, Swaine & Moore; Weil, Gotshal & Manges; S
04.2002 - 05.2005
- Freelanced as a legal Word Processor or Secretary. Worked on various types of Legal documents including charts, contracts, client memos, wills, trust agreements, interrogatories, TOCs, TOAs, cross references, indexes, letters, faxes, scans, mail merges, conversions, and transcription at the following law firms:
- Weil, Gotshal & Manges; Schulte, Roth & Zabel; Shearman & Sterling; Debevoise & Plimpton; White & Case; Milbank; Tweed Hadley & McCoy; Fried Frank; Harris Shriver & Jacobson; Clifford Chance; Proskauer Rose; LeBoeuf, Lamb, Greene & MacRae; Stroock, Stroock & Lavan; Bingham McCutchen; Pitney, Hardin, Kipp & Szuch; Linklaters; Epstein, Becker & Green; Chadbourne & Parke and Reed Smith.
Word Processing Supervisor
SIMPSON, THACHER & BARTLETT
04.2001 - 04.2002
- Third Shift)
- Organized, prioritized, distributed, and monitored workload for the Word Processing and Proofreading departments
- (7-word processors and 4-proofreaders)
- Logged and submitted documents, made time reservations for attorneys, and assigned secretarial assignments
- Oversaw Word Support calls and navigated remotely to assist with Word trouble shooting issues
- Worked as an operator on various types of documents, such as revisions, scans, conversion clean-ups, new input, blacklines and printing requests
- Created a turnover report for the next shift Supervisor
- Maintained review information and staff attendance.
Assistant to the Vice President
REPUBLIC NATIONAL BANK
09.1996 - 04.2000
- The Accounting Services Department Head and CFO
- Created and maintained quarterly account reports spreadsheet
- Attended, documented, and distributed minutes for the weekly BIMAS meeting
- Input product definition for various BIMAS accounts; mapped BIMAS categories for all entities of BIMAS
- Created monthly progress reports for the CFO as well as created annual and semi-annual budget reports
- Oversaw all travel arrangements, created expense reports, memos and business letters for Department Head
- Maintained staff attendance.
Education
Advance course for Word for Windows and Excel, l994 -
Columbia University
New York, NYChild Psychology, Business Management
San Francisco State University
San Francisco, CA1990
Skills
- Microsoft, Outlook, Word, Excel, PowerPoint, Visio; Word Perfect, Innova, SoftWise, MacPac, DocX Tools, Best Authority, ChangePro, DeltaView, Adobe, Abby, Kofax Advance PDF, DM, iManage, eDocs, Express Scribe, Big Hand, Design Pro, Access, VPN, Citrix, Service Now, SCCM, DUO, Mimecast, Microsoft Cloud, Active Directory and Citrix Director
Timeline
Legal Document Processor, Specialist
DAVIS, WRIGHT & TREMAINE
02.2023 - 10.2023
Global Legal Document Processor
VINSON & ELKINS LLP
02.2022 - 04.2022
Document Processor/IT Specialist
BRACEWELL LLP
02.2014 - 10.2021
Document Processing Supervisor
ROPES & GRAY LLP
10.2010 - 10.2013
Legal Document Processor
PAUL, HASTINGS, JANOFSKY & WALKER LLP
10.2006 - 05.2009
Senior Legal Coordinator
UNILEVER
09.2005 - 05.2006
Legal Specialist, Freelance
Cravath, Swaine & Moore; Weil, Gotshal & Manges; S
04.2002 - 05.2005
Word Processing Supervisor
SIMPSON, THACHER & BARTLETT
04.2001 - 04.2002
Assistant to the Vice President
REPUBLIC NATIONAL BANK
09.1996 - 04.2000
Advance course for Word for Windows and Excel, l994 -
Columbia University
Child Psychology, Business Management
San Francisco State University