Aida Talbi
Los Angeles,CA
Summary
ACCA (Association of Chartered Certified Accountants) Operations Manager, Corporate Facilities Operations Manager, Project Manager, Events Manager, Billing Accountant and Revenue Manager, Treasury Manager/ ESG/
Results-oriented high-achieving management professional possessing excellent communication, organizational, and analytical capabilities with over 25 years of experience in international business management, project coordination, and accounting. Expertise in developing and managing implementation strategies, monitoring financials, and ensuring attention to detail. Recognized as a dynamic interdepartmental ambassador with a proven record of leadership, governance, execution, and delivery.
Overview
27
27
years of professional experience
6
6
years of post-secondary education
Work History
Project Manager/Corporate Facilities Operations Manager/Special Events Manager
ACELYRIN, INC
Los Angeles, CA
08.2023 - 06.2024
- Managed the $3 ml project of building the office and lab facilities
- Directing the team of 15 people: engineers, architects, builders and designers, saved the company $400K through strategic planning to find the best products on the market to keep the project under budget
- Managed the functioning of the SSF temporary facility.
- Developed and executed a facility-wide energy efficiency initiative, cutting energy consumption by 25% and achieving cost savings of $28K annually
- Successfully executed sustainability programs across multiple locations, including LA and SSF.
- Integrated automated system to optimize HVAC operations resulting in a 20% reduction in energy costs.
- Managed multiple building renovation projects and implemented ergonomic solutions for office spaces, resulting in a 15% improvement in space utilization efficiency while enhancing employee productivity
- Managed cross-departmental collaboration to successfully plan a $2M annual facility budget and attain a 100% audit compliance rate
- Implemented effective preventive maintenance schedule and life-cycle analysis to reduce facility maintenance costs by 20%.
- Coordinated and managed large-scale, biannual corporate gatherings of 150 attendees at Santa Barbara Ritz-Carlton.
- Coordinated and organized the company's booths in domestic and international medical conferences, overseeing production of merchandise, banners, etc.
- Managed external vendors for LA and SSF offices and labs.
- Managed Employee Engagement Committee, facilitating monthly virtual and in-person events.
- Managed logistics for executive-level Board of Directors meeting at LA office.
Global Billing Accountant and Revenue Manager
Seacor Marine
Houston, TX
08.2020 - 08.2023
- Identified, researched, and resolved labor-invoicing errors to ensure proper billing.
- Gathered, validated, and organized expenses for bill back to clients while adhering to client contract specifications.
- Executed general ledger analysis, account reconciliation, and month-end close.
- Created reports to detail aging and participated in weekly meetings with senior management to formulate steps to resolve past due balances.
- Reviewed, prepared, and entered payments, accruals, reclassifications, cash transfers, journal entries, and general ledger account reconciliations and analysis for managed accounts.
- Utilized pivot tables and vlookup functions to gather and interpret data from multiple systems, preparing monthly financial reports for the identification of unapplied funds and their allocation towards outstanding invoices.
- Reviewed and evaluated net revenue and billing activities, and ensured completion of contractual transactions.
- Ran monthly aging report to identify accounts with late payment and lagging time; negotiated collection and settlement or write offs of debt; worked with sales and late payees to collect monies of over $569K monthly
- Performed accounts reconciliation and journal entries, clearing discrepancies and reducing aging by 38%.
Project and Events Manager
Seacor Marine
Houston, TX
08.2018 - 08.2023
- Served as a member of ESG and the Sustainability Council.
- Oversaw all aspects of annual report creation including designing, planning, and distribution.
- Led a successful company rebranding project while collaborating on website updates/upgrades featuring new logo content, Oracle preliminary data, and official documentation.
- Organized and executed annual Management Meetings for the company, both domestically and internationally.
- Planned and executed employee engagement events, parties, and volunteer activities on a monthly, quarterly, and yearly basis.
- Notary of the office.
Cash Management and International Treasury Manager
Seacor Marine
Houston, TX
01.2018 - 08.2020
- Performed daily cash management functions including balance reporting, funds transfers, wire transfer payments, and operating with over 15 currencies.
- Streamlined collection processes to optimize cash flow.
- Maintained active oversight of open accounts receivables, accrued revenue, and billing timeliness while collaborating with internal company accountants.
- Managed variance reporting by tracking actual receipts and disbursements against forecasts.
- Monitored monthly bank reconciliations and general ledger account reconciliations.
- Responsible for handling all cash-related operations in company's 18 international bank accounts, maintaining accurate cash reports and monitoring money transfers between banks.
Customer Service and Logistics Operations Manager
CLEANCOR Energy Solution LLC
Houston, TX
01.2017 - 01.2018
- Supervised insurance documentation for CLEANCOR assets, aiding in scheduling coordination.
- Maintained and oversaw inventory control for all CLEANCOR entities.
- Managed the deployment of technical team to customer locations, aiding in the resolution of online and equipment reporting issues.
- Played a key role in assisting with audits and complying with vendor-specific information requirements.
- Collaborated on the development, writing, and submission of operations manuals and compliance tools.
- Maintained clear lines of communication with corporate personnel and supervisors to guarantee prompt payment and processing of vendor payments.
- Supervised and managed a team of LNG Customer Service Representatives.
- Directed the creation of individualized weekly planning and emergency plans for each client.
- Managed online volume system to oversee customer fuel management, maintaining delivery window accuracy on all loads
- Devised efficient methods to maximize load profitability and reduce empty travel distances, all within the framework of safety.
Operations Manager
Centrex Business Centers
Dubai, UAE
04.2006 - 01.2015
- Partnered with multiple departments to successfully implement business guidelines and strategies, meeting deadlines while maintaining appropriate oversight.
- Maintained oversight of external financial targets and other agreed metrics, ensuring the fulfillment of key performance indicators across departments.
- Reviewed and optimized working practices for maximum success, implementing alternative solutions where needed.
- Ensured business operations aligned with company's mission statement.
- Monitored and tracked customer satisfaction metrics, proactively addressing and reporting any issues.
- Coordinated efforts with department heads and senior management to optimize staff performance.
- Reviewed and approved business requirements for lines of business.
- Ensured compliance with safety regulations and maintained a safe work environment for all personnel.
Consultant
04.2006 - 01.2015
- Facilitated smooth transition for Embassy of Azerbaijan staff to the UAE by coordinating housing and schooling arrangements.
- Collaborated with Embassy of Azerbaijan and Local Authorities to acquire the Embassy Building in UAE.
- Consulted with Azeri companies to facilitate business expansion in the UAE.
- Coordinated and facilitated government and cultural events such as Azerbaijani Embassy's National Holiday and Independence Day celebrations. Collabrated with foreign embassy representatives in UAE, along with UAE government bodies.
Business and Public Relations Manager
TEXACO INTERNATIONAL PETROLEUM COMPANY
Baku, Azerbaijan
08.1997 - 07.2000
- Acted as the official company representative for Azerbaijan.
- Managed public relations for local community, social activities, mass media and telecommunication
- Collaborated with government officials, State Oil Company representatives, and other companies as needed
- Facilitated visa application process for overseas colleagues ensuring adherence to country-specific regulations
- Provided translation services for meetings between high officials of Texaco and State Oil Company, and Azerbaijan's President
- Took charge of organizing Texaco's renowned Yearly Oil & Gas Show, skillfully managing every detail while also hosting a visit from the Azerbaijani President and his delegation.
- Spearheaded humanitarian and charitable projects for both the Musical School and played a key role in facilitating the rehabilitation process for Azerbaijan's Blood Bank.
- Built relationships with key media outlets and journalists to ensure coverage of company news.
Education
Bachelor Degree - Business Administration
Western University of Azerbaijan
Associate - Accountant
ACCA Association of Chartered Certified Accountant
United Kingdom 09.2012 - 06.2018
Skills
- Project development
- Cost Control
- Contract Management
- Vendor Sourcing
- Budgeting and forecasting
- Client Relations
- Logistics Management
- Strategic Planning and Alignment
- Relationship Building
- Effective Communication
- Analytical Thinking
- Team Building/Leadership
- Employee Motivation
- Decision-Making
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Native language
Russian
Proficient (C2)
C2
Turkish
Proficient (C2)
C2
Affiliations
- ACCA
Work Preference
Work Type
Full TimePart TimeWork Location
HybridImportant To Me
Career advancementWork-life balanceCompany CultureFlexible work hoursPersonal development programsHealthcare benefits401k matchWork from home optionPaid time offTeam Building / Company RetreatsPaid sick leaveStock Options / Equity / Profit Sharing4-day work weekSoftware
Microsoft Suite
Oracle Fusion
Oracle Netsuite
Interests
Music, jazz, rock, housemusic
Yoga, pilates, soundbath, retreats, weightlifting
Mobster TV shows, Sopranos etc
Travelling
Exploring cuisines and cultures
Formula 1
Being on the beach for sunsets and sunrises
Quote
“If you're waiting until you feel talented enough to make it, you'll never make it.” ― Criss Jami
"If it excites you and scares you at the same time, it probably means you should do it." - Unknown
Accomplishments
Saved the company $400K through strategic planning to find the best products on the market to keep the project of building out the office and lab facility of 20,000 sq f in San Francisco under budget
Managed multiple building renovation projects in Los Angeles and San Francisco and implemented ergonomic solutions for office spaces, resulting in a 15% improvement in space utilization efficiency while enhancing employee productivity
Developed and executed a facility-wide energy efficiency initiative, cutting energy consumption by 25% and achieving cost savings of $28K annually
Certification
ACCA ( Association of Chartered Certified Accountants)
Timeline
Project Manager/Corporate Facilities Operations Manager/Special Events Manager
ACELYRIN, INC
08.2023 - 06.2024
Global Billing Accountant and Revenue Manager
Seacor Marine
08.2020 - 08.2023
Project and Events Manager
Seacor Marine
08.2018 - 08.2023
Cash Management and International Treasury Manager
Seacor Marine
01.2018 - 08.2020
Customer Service and Logistics Operations Manager
CLEANCOR Energy Solution LLC
01.2017 - 01.2018
Associate - Accountant
ACCA Association of Chartered Certified Accountant
09.2012 - 06.2018
Operations Manager
Centrex Business Centers
04.2006 - 01.2015
Consultant
04.2006 - 01.2015
Business and Public Relations Manager
TEXACO INTERNATIONAL PETROLEUM COMPANY
08.1997 - 07.2000
Bachelor Degree - Business Administration
Western University of Azerbaijan
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