Aileen Ibera
Norwalk,CA
Summary
Dedicated Administrative assistant with over 10 years of experience in office administration. Seeking a long term and stable employment that will utilize relevant experience and promote growth. Highly dependable, resourceful and adaptable. Able to work alone or in a team.
Overview
19
19
years of professional experience
Work History
ADMINISTRATIVE SUPERVISOR
Wakool Transport
03.2021 - Current
- Managed inventory control by ordering supplies in a timely manner while identifying areas for cost reduction.
- Maintained a clean, organized workspace to promote a professional environment conducive to productivity.
- Coordinated schedules and travel arrangements for executives, ensuring timely attendance at meetings and events.
- Assisted with recruitment efforts by screening resumes, scheduling interviews, and conducting reference checks for potential hires.
- Trained new employees on company policies, procedures and software applications.
- Implemented a comprehensive records management system, maintaining accurate documentation while ensuring compliance with regulatory requirements.
- Handled sensitive information with discretion by maintaining confidentiality in accordance with company guidelines.
- Completed bi-weekly payroll for 120 employees.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Enhanced employee morale through recognition programs, fostering a positive work environment that encouraged collaboration and teamwork.
- Benefits administration.
BRAND AMBASADOR
Celerity Marketing Solutions
01.2020 - 02.2021
- Effectively execute in-store marketing campaign for Celerity's client
- Educated consumers about product benefits, leading to increased interest and sales conversions.
- Reason for leaving difficulty achieving sales goals due to pandemic.
ADMINISTRATOR
Chiyoda Corporation
01.2006 - 09.2019
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
- Maintained personnel records and updated internal databases to support document management.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained accurate documentation of company policies and procedures for easy reference by all employees.
- Helped meet changing demands by recommending improvements to business systems or procedures.
- Prepared department operation reports such as workload summary, charging, status report and timesheet
- Arranged team building events
- Reason for leaving: To reunite with family here in California.
Education
Bachelor of Science - Chemical Engineering
Mapua Institute of Technology
Manila, Philippines11.2005
Skills
- Attention to Detail
- Deadline-oriented
- Problem-Solving
- Time Management
- Flexibility
- Multitasking and Organization
- Effective Communication
- Scheduling and calendar management
- Office Management
- Excellent MS office knowledge
- Payroll and budgeting
- Database Administration
Certification
- Licensed Chemical Engineering - 2006
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
ADMINISTRATIVE SUPERVISOR
Wakool Transport
03.2021 - Current
BRAND AMBASADOR
Celerity Marketing Solutions
01.2020 - 02.2021
ADMINISTRATOR
Chiyoda Corporation
01.2006 - 09.2019
Bachelor of Science - Chemical Engineering
Mapua Institute of Technology
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