Summary
Overview
Work History
Education
Skills
Certification
Languages
Websites
Timeline
Generic

Aileen Vazquez

Orlando,USA

Summary

Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure, and adapting to new situations and challenges, to best enhance the organizational brand.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Office Manager

CNI Electric Inc.
Orlando, Florida
01.2023 - 03.2025
  • Oversaw financial transactions, ensuring timely payments and receipts.
  • Developed structured systems for tracking and managing vendor information.
  • Reduced mismatches by implementing systematic tracking during bank reconciliations.
  • Developed detailed statements reflecting financial status.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts.
  • Produced thorough, accurate and timely reports of project activities.
  • Analyzed business performance data and forecasted business results for upper management.
  • Reviewed files and records to obtain information and respond to requests.
  • Implemented and maintained company protocols to facilitate smooth daily activities.
  • Analyzed data from various sources to identify trends and make recommendations for improvement.
  • Ensured compliance with applicable laws regarding employment practices.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Coded and entered daily invoices with in-house accounting software.
  • Maintained filing system for records, correspondence and other documents.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Used judgment and initiative in handling confidential matters and requests.
  • Assisted in recruiting, onboarding and training new employees.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Created spreadsheets in Excel to track data such as vacation requests, sick days .
  • I interviewed prospective employees and provided input to upper management on hiring decisions.
  • Developed and implemented office policies and procedures.
  • Delegated work to staff, setting priorities and goals.
  • Evaluated individual and team business performance and identified opportunities for improvement.
  • Planned and led team meetings to review business results and communicate new and ongoing priorities.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Remained calm and professional in stressful circumstances and effectively diffused tense situations.

Office Manager

Commercial Works, Inc
Orlando, Florida
10.2021 - 11.2022
  • Conducted management of tasks tied to accounting and operational efficiency.
  • Built robust partnerships with both vendors and clientele.
  • Delivered specialized knowledge and administrative assistance to office personnel.
  • Elevated customer satisfaction ratings by promptly resolving client and case issues.
  • Resolved customer inquiries and complaints requiring management-level escalation.
  • Implemented and maintained company protocols to facilitate smooth daily activities.
  • Ensured compliance with applicable laws regarding employment practices.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Coded and entered daily invoices with in-house accounting software.
  • Coordinated meetings, conferences, travel arrangements and department activities.
  • Provided training to new hires on office policies and procedures.
  • Maintained filing system for records, correspondence and other documents.
  • Managed office budget to handle inventory, postage and vendor services.
  • Managed office inventory and placed new supply orders.
  • Assisted in recruiting, onboarding and training new employees.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Supervised staff members, organized schedules and delegated tasks.
  • Automated office operations for managing client correspondence, payment schedules and data communications.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Managed, scheduled and coordinated office functions and activities for employees.
  • Negotiated contracts with vendors, securing favorable terms and cost savings.

Bookkeeping and Administration

Contract and Freelance
Orlando, Florida
01.2009 - 09.2021
  • Conducted accurate data entry and financial tasks for local educational institutions and charitable organizations.
  • Enhanced financial record accuracy through the installation of QuickBooks at multiple sites.
  • Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
  • Performed daily data entry into accounting software programs such as QuickBooks and Sage 50 Accounting System.
  • Performed accounting or financial analysis.
  • Provided guidance on proper accounting methods according to Generally Accepted Accounting Principles.
  • Created invoices using accounting software applications.
  • Performed detailed accounting reconciliations.
  • Applied regular updates to accounting database.
  • Maintained Accounts Receivable records in accounting software.
  • Maintained detailed documentation regarding all accounting transactions.
  • Reconciled customer accounts using various accounting systems.
  • Prepared journal entries for various accounting functions.
  • Established chart of accounts and defined accounting policies and procedures to maintain accounting controls.
  • Provided administrative support to accounting team members.
  • Entered financial data into accounting system software.
  • Prepared monthly expense reports for accounting purposes.
  • Performed daily financial duties for accounting, treasury, cost accounting and accounts payable.

Education

Bachelor of Science - Business Administration, Accounting, Management

Turabo University
Gurabo, Puerto Rico
05.2008

Skills

  • Office management
  • Payroll administration
  • Vendor management
  • Project management
  • Employee training
  • Accounting software
  • Documentation management
  • Operations management
  • Budget administration
  • Account reconciliation
  • Performance evaluation
  • Contract negotiation
  • Report preparation
  • Organizational skills
  • Workflow optimization
  • Budgetary planning
  • Credit and collections
  • Bookkeeping and accounting
  • Invoice processing
  • Business analysis
  • Conflict resolution
  • Accounting expertise
  • Accounting management
  • Time management
  • Regulatory compliance
  • Team leadership
  • Supervision and leadership
  • Attention to detail
  • Benefits administration

Certification

  • National Association of Certified Public Bookkeepers (NACPB), 12/31/22, Tax Certification, Payroll Certification
  • QuickBooks Certified User, Intuit, Inc., 06/01/21

Languages

Spanish
Native/ Bilingual

Timeline

Office Manager

CNI Electric Inc.
01.2023 - 03.2025

Office Manager

Commercial Works, Inc
10.2021 - 11.2022

Bookkeeping and Administration

Contract and Freelance
01.2009 - 09.2021

Bachelor of Science - Business Administration, Accounting, Management

Turabo University

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Aileen Vazquez