Aimee Paredez
Lubbock
Summary
Detail-oriented Medical Records Specialist with expertise in HIPAA compliance and quality assurance. Proven ability to maintain data integrity and streamline processes, enhancing interdepartmental communication and customer service.
Overview
1
1
year of professional experience
Work History
Medical Records Specialist
Texas Tech University Health Science Center
Lubbock
12.2024 - Current
- Organized and maintained electronic medical records for efficient retrieval and compliance.
- Scanned incoming documentation.
- Retrieved medical charts for healthcare staff for filing in medical records.
- Reviewed patient charts for accuracy and completeness prior to filing.
- Executed quality assurance audits to ensure adherence to medical record standards.
- Updated patient information in electronic health record systems to maintain data integrity.
- Coordinated with external agencies for the secure transfer of patient information.
- Implemented process improvements to enhance the efficiency of medical record retrieval.
- Monitored compliance with regulatory standards for medical records management.
- Managed requests for patient records while ensuring confidentiality and HIPAA compliance.
- Performed routine checks to verify the accuracy of data entered into electronic systems.
- Streamlined filing processes to improve access to patient information.
- Facilitated communication between departments to resolve discrepancies in patient records.
- Maintained documentation of all interactions related to patient records for auditing purposes.
- Adhered to HIPAA guidelines when handling protected health information.
- Collected, filed, scanned, and retrieved confidential patient information.
- Answered inquiries regarding the status of patient records or their availability.
- Performed data entry into electronic health record systems.
- Ensured that all required forms were completed accurately and completely prior to storage or release.
- Reviewed medical records to ensure accuracy and completeness.
- Pulled patient records and transferred information to appropriate parties.
- Collaborated with multiple departments to coordinate release of information requests from patients, legal representatives, insurance companies.
- Maintained electronic medical records for all clients
- Processed requests for copies of patient medical files within designated timeframes.
- Maintained accurate documentation of all activities related to medical records.
- Assisted with chart preparation for upcoming appointments or surgeries.
- Monitored progress notes entered into the system by physicians or other healthcare providers.
- Scanned documents into electronic health record system according to established procedures.
- Created summaries of clinical visits utilizing standard templates as necessary.
- Organized patient charts, gathering medical histories, lab results and consents.
- Scanned and validated medical records for upload.
- Safeguarded patient records, managing data transfers in compliance with HIPAA standards and organizational regulations.
- Maintained complete confidentiality in accordance with organization and legal requirements.
- Supported administration staff with records requests to support patient care.
- Obtained information by contacting appropriate personnel or patients.
- Tracked and processed release of information requests.
- Managed release of information requests and identified requestors as patient, relation or provider.
- Kept department clean, organized and professional.
- Consolidated diverse medical records.
- Scheduled appointments and updated calendars for medical staff based on patient records.
- Assisted patients with requests for their medical records, guiding them through the process.
- Coordinated with healthcare providers to clarify unclear or incomplete information in records.
- Monitored and managed inventory of medical record supplies, such as folders and labels.
- Organized and filed hard copy patient records in designated areas.
- Assisted in auditing medical records for compliance with legal and regulatory standards.
- Processed and responded to external requests for medical records following established protocols.
- Scanned and converted paper records to digital format, ensuring clear and legible documents.
- Facilitated the transfer of records between departments and external healthcare facilities.
- Participated in quality assurance activities to enhance the accuracy and privacy of patient records.
- Maintained positive working relationship with fellow staff and management.
- Located and retrieved files, assisting public with general information.
- Answered questions and fulfilled requests with friendly and knowledgeable service.
- Handled incoming calls and directed callers to appropriate department or employee.
Education
High School Diploma -
Hobbs High School
Hobbs05-1998
Skills
- Electronic health records
- Medical chart auditing
- Data management
- HIPAA compliance
- Quality assurance
- Patient information coordination
- Regulatory standards monitoring
- Process improvement
- Customer service
- Interdepartmental communication
- Problem resolution
- Attention to detail
- Time management
- Confidentiality maintenance
- Team collaboration
- EMR / EHR
- Medical records auditing
- Transcription
- Medical records indexing
- Medical records storage
- Report writing
- Clinical documentation
- Medical records destruction
- Healthcare data management
- Records audits
- Medical records analysis
- Medical office administration
- Medical terminology
- Proficiency in CorEMR, Microsoft Office
- Medical office procedures
- HIPAA expert
- Document scanning
- Records pulling
- Positive interactions
- Medical records retrieval
- Diagnostic coding
- Medical records management
- Client interactions
- Electronic health records management
- Medical records filing
- Processing of subpoenas
- Telephone etiquette
- Patient care assessments
- Health information systems
- Knowledgeable in Microsoft Office, CorEMR
- Records request handling
- Medical record security
- Information verification
- Quality reviews
- Medical terminology proficiency
- Office administration
- Patient confidentiality
- Data security procedures
- Records organization
- Medical information release
- Release of information
- New patient chart preparation
- Work well independently
- Record retention guidelines
- Medical record safeguarding
- Paperwork processing
- Medical records audits
- ICD-9 coding experience
Timeline
Medical Records Specialist
Texas Tech University Health Science Center
12.2024 - Current
High School Diploma -
Hobbs High School