Aimee Ray
Blythe,CA
Summary
Highly organized and detail-oriented field and project administrator with experience in tracking payroll, maintaining job files, and providing support to project managers and teams. Skilled in managing administrative tasks and supporting day-to-day operations. Proficient in using MS Word, Excel, Access, PowerPoint, and QuickBooks. Strong interpersonal and communication skills, resourceful, and confident in getting the job done effectively. Professional and knowledgeable office clerk offering several years of experience in administrative support and customer service. Highly efficient planning, problem-solving, and communication skills.
Overview
26
26
years of professional experience
Work History
Field Administrator
Cupertino Electric Inc.
Blythe, CA
10.2021 - 12.2023
- Tracking payroll times for the Production team and processing all new hire enrollment
- Maintaining and updating job files and controlled forms/logs
- Support for project managers including tracking schedule, setting up meetings, and organizing
- Daily support to field, project management, and customer teams
- Maintained office equipment
- Ordered all necessary office supplies/items.
- Handled inventory control functions, ensuring proper management of equipment and supplies essential for field operations.
- Enhanced project efficiency by streamlining communication between field personnel and office staff.
- Provided essential support during high-stakes situations or emergencies by coordinating resources effectively under pressure.
- Coordinated training programs for field staff, boosting their knowledge and skillsets to enhance performance on the job.
- Organized company events such as trainings or team-building activities to foster camaraderie among colleagues in the workplace.
- Collected, validated, and distributed information to employees.
- Entered and maintained departmental records in company database.
- Completed forms and reports to facilitate admission, transfer or discharge.
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Coordinated with human resources department to handle payroll and personnel databases.
- Completed weekly payroll for 400 employees.
Project Administrator
Stronghold Engineering Inc. (Ironwood State Prison HVAC project)
Blythe, CA
01.2019 - 09.2021
- Security Clearances for new Hires
- Key control for all equipment
- Site Superintendent Administrative support, collect monthly billing from Subcontractors
- Assist with new hire paperwork process for employees on the job site
- Entering weekly payroll for the job site
- Assist with Dispatch requests
- Assist with Labor Tracking (compiling daily trackers and managing a master labor tracking spreadsheet)
- Manpower tracking
- All administrative support (filing, phone calls, email, IT support issues, trailer housekeeping, etc.)
- Collaborated with cross-functional teams to ensure seamless project integration and alignment with organizational goals.
- Maintained accurate records of all project-related expenses to facilitate budget tracking and financial reporting.
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
- Facilitated regular team meetings for effective communication, collaboration, and problem-solving efforts.
Receptionist/Tax Associate
H&r Block Tax Svc
Blythe, CA
01.2017 - 10.2019
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Responded to inquiries from callers seeking information.
- Confirmed appointments, communicated with clients, and updated client records.
- Kept reception area clean and neat to give visitors positive first impressions.
- Handled cash transactions and maintained sales and payments records accurately.
- Corresponded with clients through email, telephone, or postal mail.
- Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
- Operated multi-line telephone system to answer and direct high volume of calls.
- Reviewed and analyzed client data and accurately prepared income tax returns and tax research.
- Completed and filed returns with tax departments at local, state, and federal levels.
- Reviewed clients tax filing papers thoroughly to determine eligibility for additional tax credits or deductions.
- Researched and analyzed specialized tax laws, rules and regulations and analyze pertinent client, industry, and technical matters to remain current on tax legislation.
- Maintained detailed records of client interactions and transactions, ensuring the highest level of accuracy and confidentiality.
- Secured and properly handled confidential data to protect against unauthorized access, improper transmission, and unapproved disclosure.
- Analyzed financial records to verify accuracy of tax returns.
- Maintained compliance by adhering to current tax laws and regulations.
- Utilized tax software to prepare returns and meet deadlines.
- Collaborated with clients to answer questions and provide advice on tax matters.
Administrative Assistant
Conti Corp. Blythe Ca.
10.2015 - Current
- Assist payroll with weekly timecards as well as printing and distributing paychecks
- Prepare daily progress of Job and email to upper management for review
- Maintain copier and printer supplies, maintenance, and service calls
- Other clerical support duties as assigned by my Project Manager
- Maintain office supply inventory as well as ordering supplies.
Administrative Assistant
California Compaction
07.2015 - Current
- Prepared daily timecards and entered on Excel Spreadsheet then submit to payroll
- Submit Daily Reports to upper management
- Handled USPS mail and overnight packages
- Maintain office supply inventory as well as ordering supplies.
Medical Receptionist
Various Practices, Rancho Mirage
01.1999 - 08.2003
- Provided exceptional patient care and administrative support for Various Practices
- Managed complex scheduling, including coordinating appointments and handling cancellations
- Demonstrated strong patient interaction and communication skills, building rapport and addressing inquiries
- Proficient in medical terminology, insurance verification, and patient registration
- Utilized [specific software or systems] to manage patient records and billing.
- Coordinated patient scheduling, check-in, check-out and payments for billing.
- Helped patients complete necessary medical forms and documentation.
- Organized paperwork such as charts and reports for office and patient needs.
- Managed multi-line phone system and pleasantly greeted patients.
- Handled billing procedures accurately, ensuring prompt payment from both patients and insurance providers.
- Maintained strict confidentiality of patient information, adhering to HIPAA regulations and medical office policies.
- Transcribed phone messages and relayed to appropriate personnel.
- Organized essential medical documents, streamlining access to vital information for healthcare providers during appointments.
- Checked patient insurance, demographic, and health history to keep information current.
- Contributed to a positive work environment by collaborating effectively with colleagues and supporting team initiatives.
Education
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H&R Block Income Tax Course
Blythe, CA 01.2011 -
Certificate Of Completion - Medical Receptionist/ Medical Terminology
Palm Springs Adult School
Palm Springs, CASkills
Sharp, quick learner; willing to get involved
Highly effective in promoting a positive, productive environment
Good eye for detail; well organized, skilled in setting priorities
Strong interpersonal and communication skills
Resourceful and self-confident; can get the job done and do it well
Excellent organizational and communication skills
Computer literate in MS Word, Excel, Access, PowerPoint, and QuickBooks
Employee training and development
Employee training and development
Attendance record management
Meeting minutes
Records destruction
Package routing
OSHA compliance
Record keeping
Timeline
Field Administrator
Cupertino Electric Inc.
10.2021 - 12.2023
Project Administrator
Stronghold Engineering Inc. (Ironwood State Prison HVAC project)
01.2019 - 09.2021
Receptionist/Tax Associate
H&r Block Tax Svc
01.2017 - 10.2019
Administrative Assistant
Conti Corp. Blythe Ca.
10.2015 - Current
Administrative Assistant
California Compaction
07.2015 - Current
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H&R Block Income Tax Course
01.2011 -
Medical Receptionist
Various Practices, Rancho Mirage
01.1999 - 08.2003
Certificate Of Completion - Medical Receptionist/ Medical Terminology
Palm Springs Adult School