Aimee Stensgaard
Phoenix
Summary
Accomplished Project Manager with expertise in ProCore and contract negotiation, previously at Interstate Mechanical Corporation. Excelled in leading cross-functional teams, enhancing project efficiency by 20%. Proven ability to foster client relationships and drive successful project outcomes through strategic planning and effective communication.
Overview
7
7
years of professional experience
Work History
Project Manager
Interstate Mechanical Corporation
Phoenix
08.2024 - 05.2025
- Led project planning and execution for mechanical installations across various sites.
- Coordinated with clients to establish project requirements and timelines effectively.
- Facilitated communication between stakeholders, including contractors and team members.
- Developed project schedules using industry-standard software for tracking progress.
- Oversaw compliance with safety regulations during all phases of project implementation.
- Mentored junior team members in project management best practices and methodologies.
- Led meetings with internal team members, consultants and contractors.
- Coordinated resources across multiple departments and teams as needed for successful completion of projects.
- Managed contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
Project Estimator- Plumbing Division
Red Hawk Solutions, LLC
Phoenix
07.2023 - 03.2024
- Developed strong relationships with stakeholders through regular communication updates, fostering trust and confidence in the team's ability to deliver results.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Monitored project performance to identify areas of improvement and make adjustments.
- Managed projects from procurement to commission.
- Prepared detailed reports on project status for stakeholders, ensuring transparency and alignment with objectives.
- Coordinated material procurement and required services for projects within budget requirements.
- Negotiated contracts with vendors and suppliers, securing quality materials at competitive prices for efficient use of resources.
- Negotiated and managed third-party contracts related to project deliverables.
- Created accurate budgets based on resource requirements, allowing for optimal allocation of funds across all aspects of the projects.
- Proved successful working within tight deadlines and a fast-paced environment.
- Reviewed project plans and specifications to understand project requirements and accurately estimate cost and resources needed.
- Negotiated prices and terms with suppliers and vendors to secure best prices for materials and services.
Project Manager/Contracts Admin- Plumbing Division
Bp Mechanical, LLC
Gilbert
11.2021 - 07.2023
- Participated in pre-bid meetings and site visits to understand project scope and identify potential issues or challenges.
- Identified areas for cost saving to help increase profitability and lower client costs.
- Used specialized software to create estimates quickly and accurately and make estimates easily understandable and shareable.
- Collaborated with other departments and contractors to access all necessary information and expertise to create comprehensive estimates.
- Prepared material orders to complete projects on time and within budget.
- Tracked project costs and expenses to monitor progress and identify and mitigate deviations from original estimate.
- Prepared bids and proposals to submit to clients and secure new business.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Administered over 150 new contracts ranging in value from $2,500 to $1 million.
- Delivered high level of service to clients to both maintain and extend relationship for future business opportunities.
- Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
- Planned, monitored and analyzed project costs to meet financial goals.
- Updated customers and senior leaders on progress and roadblocks.
- Led team meetings to assess project progress and plan appropriately to meet delivery targets.
- Negotiated contracts and agreements with vendors for constructive supplier relations.
- Maintained open communication by presenting regular updates on project status to customers.
- Recruited and oversaw personnel to achieve performance and quality targets.
- Networked among local business and community organizations to develop leads and generate business.
- Boosted revenue by bringing in and cementing relationships with new clients and optimizing servicing of existing customer accounts.
- Oversaw group estimating email; vetted all invitations to bid and other opportunities to ensure they were within our wheelhouse and division.
- Worked closely with estimating team, making sure all current bids were done and proper parties were notified.
- Continued with follow up tracking all existing estimates as they turned into projects.
Project Coordinator/Project Estimator
Red Hawk Solutions, LLC
Phoenix
06.2019 - 02.2021
- Monitored incoming contracts and service agreements for correct pricing and information.
- Coordinated changes to agreement which might occur during contract lifetime.
- Responsible for obtaining all insurance certificates and liens per project specifications.
- Managed and ran all company sales meetings, giving high-level overview of current opportunities, opportunities that were turning into active projects, and additional opportunities gained through business development efforts.
- Constructed budgets and estimates ranging from $5,000 to $500,000 for commercial plumbing projects.
- Provided accurate estimates by defining scope, timelines, potential setbacks and limitations.
- Delivered comprehensive bid proposals for plumbing projects and gained client approval on costs.
- Interpreted blueprints to determine locations, quantities and sizes of materials required.
- Communicated with customers to provide recommendations on repairs, determine project estimation costs and define project completion dates.
- Retrieved material and services quotes from vendors for ongoing and proposed projects.
- Prepared material orders to complete projects on time and within budget.
- Created project tracking database to provide central repository for all progress and fault monitoring efforts.
- Functioned as primary liaison between customers and field management staff, leading seamless coordination between teams.
- Followed up on change orders to ongoing projects, confirming necessary alternation completions occurred on time.
- Managed all construction documents from submittals to closeout packages.
- Liaised between estimating/preconstruction facility and operations department, facilitating communications and keeping appropriate parties updated on project developments.
- Transitioned projects from estimation and pre-construction phase to well-defined project execution plan.
- Coordinated product installation and scheduled experienced crews to achieve project scopes of work.
- Coordinated presentations for customers and project members detailing project scope, progress and results, keeping all entities well-informed of milestones and goals.
- Planned and arranged meetings with external organizations and individuals, enabling all parties to meet and discuss project progress.
Estimating Coordinator
Agate Construction
09.2018 - 06.2019
- Coordinated project estimates using industry software and construction data.
- Collaborated with project managers to gather and verify cost information.
- Prepared detailed bid proposals for various construction projects.
- Communicated with subcontractors to obtain accurate quotes and pricing data.
- Conducted regular meetings with internal stakeholders to review current projects' status, discuss challenges faced during the course of the project.
- Assisted in developing strategies for bidding competitively on new business opportunities.
- Consistently followed up with customers to determine satisfaction levels.
Education
Bachelor of Science - Business Management
Grand Canyon University
Phoenix, AZ08.2010
Skills
- ProCore
- BlueBeam
- FastPipe
- Sage
- Quickbooks
- Project and field scheduling
- Change order management
- Material takeoffs
- Project estimation and bidding
- Brand & Account development
- Contract negotiation
- Project scope analysis
- Budget control
- Project tracking
Websites
References
References available upon request.
Timeline
Project Manager
Interstate Mechanical Corporation
08.2024 - 05.2025
Project Estimator- Plumbing Division
Red Hawk Solutions, LLC
07.2023 - 03.2024
Project Manager/Contracts Admin- Plumbing Division
Bp Mechanical, LLC
11.2021 - 07.2023
Project Coordinator/Project Estimator
Red Hawk Solutions, LLC
06.2019 - 02.2021
Estimating Coordinator
Agate Construction
09.2018 - 06.2019
Bachelor of Science - Business Management
Grand Canyon University
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